For information about setting search preferences, see Set search preferences.
Each Data Type has different Scope options. Each Scope option will have additional Indexes for further limiting the search.
Data type | Scope | Index |
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Bibliographic Records |
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Local Holdings Records |
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Temporary Items |
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Use the advanced search to perform a more in-depth search than the Basic search allows. You can combine up to five indexes and apply limits to retrieve a more precise set of search results.
This table describes all of the fields you can use on the Advanced Search window (you are not required to fill in all the fields):
Setting | Description |
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Abbreviated-level records only | Select the check box to search for bibliographic records in WorldCat with an encoding level of 3. For more information on encoding levels, see Abbreviated-level cataloging guidelines in Bibliographic Formats and Standards. |
Format(s) | Select one or more formats from the list. Format is defined in the WorldCat record. For more information, see Material Type Names and Codes. |
Languages(s) | Language of the item. Select one or more languages from the list. |
Language(s) of Cataloging | Language used for the description of the item. Select one or more languages from the list. |
Reset | Click Reset to clear out all fields on the Advanced Search window. If you have Set your advanced search user preferences (see below), the search will reset to your default preferences. |
Source of Cataloging |
Select the source of cataloging from the list:
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Year(s) | Limits a search by year. Enter a single year or a range. |
Use an expert search to perform a complete search in a single string. An expert search is made up of a combination of index labels and search terms. With the use of Boolean operators (AND, OR, NOT), you can search through several indexes at once and apply limits at the same time. Expert searches can be performed in the basic search area or the advanced search window.
Note: When performing an expert search for local holdings records (LHRs), you must enclose search terms in quotation marks to retrieve records with that phrase in any field or subfield (e.g., "EAST - East periodicals").
Search results for Bibliographic Records are sorted by relevance. To change the sort order, use the Sort by list (at the top of the search results).
Additional filters appear to the left of the results. Filter by:
To see detailed information about an item, place the cursor over the information icon () in the search results. A window appears listing additional information, including:
The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.
Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and/or Language.
Click View Condensed Search Results to switch to the condensed search results screen.
The number of results you receive and your place in the results list appears at the top and bottom of the results list.
Use the options in the Sort by drop-down list to determine how your search results are sorted.
The first column in the results list displays brief bibliographic information about each record, including: Title, Author, Format, Publishing information, ISBN, Series, Cover art, Original cataloging agency, Transcribing agency, Authentication code, Language of cataloging, Encoding level, and OCLC Number.
The number of rows per page and page navigation buttons appear at the top and bottom of the results list.
This column indicates whether your library has added holdings to the record. If your library has added holdings, this means your library owns or has access to one or more items represented by the record. The column also displays how many libraries in WorldCat have added their holdings to the record.
The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.
Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and/or Language. By default, facets are hidden from the Condensed Search Results screen.
Sort by Relevance
By default, the results on the Condensed Search Results screen are sorted by relevance. If you sort any of the search results columns, click this button to restore the default sort.
Relevance is the result of a ranking scheme that is based on the following:
View Enhanced Search Results
Click View Enhanced Search Results to switch to the enhanced search results screen.
The number of results you receive and your place in the results list appears at the top and bottom of the results list.
The Condensed Search Results screen provides a columnar view of bibliographic information about each record in the results list.
Column | Description |
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Title | The title of the item. You can sort this column alphabetically.
Hover the information icon () to see additional information about a record, including:
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Author | The author of the item. You can sort this column alphabetically. |
OCLC Number | The OCLC number for the record. You can sort this column numerically. |
Publisher | The publisher of the item. |
Publication Date | The publication year of the item. You can sort this column chronologically. |
Format | The format icon and description for the item. |
Language of Work | The language of work (as in 008/35-37) of the item. |
Language of Cataloging | The language that is used to catalog the item. |
Cataloging Source | The organization that created the original record for the item. |
Authentication Code | Indicates that a record has been reviewed and authenticated. See 042 Authentication Code for code definitions. |
Encoding Level | The degree of completeness of the MARC record. See ELvl Encoding Level for level definitions. |
Held | The Held column:
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WorldCat Holdings | The number of other libraries that hold the item. Click the link to open the WorldCat Holdings screen for the item. |
Group Holdings | The number of holdings that libraries in your cataloging group hold (including your institution).
Note: This column is only selectable if your library is part of a cataloging group. |
Display preferences
You can select which columns appear on the Condensed Search Results screen and the order in which they appear for the duration of your session.
Rows
The number of rows per page and page navigation buttons appears at the top and bottom of the results list.
Action | Description |
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Add a copy of an item to your holdings |
Click the item's title to view the record and add copies. See for information on adding single items, multi-part items, and serials to your holdings. |
Create or edit local holdings records (LHRs) |
To partially edit an item's local holdings record, click its title and see Create or edit local holdings records for information on creating and editing LHRs for single items, multi-part items, and serials. To create or fully edit the item's LHR:
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Filter results with facets |
Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and Language.
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Place a hold | Click the item's title to view the record and place a hold. For details, see Place hold. |
Recall an item | For details, see Recall items. |
Schedule an item | Click the item's title to view the record and schedule the item. For details, see Schedule items. |
View the history of circulation transactions |
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View item details |
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Search results for Local Holdings Records allow you to Filter by:
Search results information includes:
The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.
The number of results you receive and your place in the results list appears at the top and bottom of the results list.
The search results table contains the following columns:
The number of rows per page and page navigation buttons appears at the top and bottom of the results list.
Action | Description |
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Filter results with facets |
Click the Reset button to remove the filter. |
Change the branch of one or more results |
See Change the location for multiple items for more information. |
Change the shelving location of one or more results |
See Change the location for multiple items for more information. |
Batch delete items |
If searching by the Barcode index, the option to batch delete barcodes is available.
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Add a copy of an item to your holdings |
for information on adding single items, multi-part items, and serials to your holdings. |
Create or edit local holdings records (LHRs) |
To partially edit an item's local holdings record, click its title and see Create or edit local holdings records for information on creating and editing LHRs for single items, multi-part items, and serials. |
Place a hold | Click the item's title to view the record and place a hold. For details, see Place hold. |
Recall an item | For details, see Recall items. |
Schedule an item | Click the item's title to view the record and schedule the item. For details, see Schedule items. |
View the history of circulation transactions |
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View item details |
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Search results for Temporary Items are sorted by Title (A-Z) by default. Additional sort options include:
Action | Description |
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Sort the search results | Select the Sort By drop-down to change how the results are sorted. |
Place a hold | Click the item's title to view the record and place a hold. For details, see Place hold. |
Recall an item | For details, see Recall items. |
Schedule an item | Click the item's title to view the record and schedule the item. For details, see Schedule items. |
View item details |
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Edit the Item |
See Create temporary item for more information. |
Display rows |
Select the Rows drop-down to change the number of rows per screen. The Rows control will appear automatically when there are more than 10 search results. |
The screen navigation links appear in the upper right corner after selecting a title from the search results. Options include: Reading Lists (if configured), Copies, Details, WorldCat Holdings, Holds, Schedules, and Issues.
Section | Description |
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Reading Lists | If you have enabled the Talis Aspire reading list integration, use the Reading Lists tab to see the detailed list of Talis reading lists with hyperlinks to view the list on the Talis platform. |
Copies (default view for Circulation) |
For each copy, gives the branch or library name, shelving location, call number, barcode, and number of copies held. A subscription is considered a copy. |
Details (default view for Acquisitions) |
Includes the title, author, format, language, place of publication, publisher, ISBN/ISSN, OCLC number, number of libraries owning item, and call number. |
WorldCat Holdings |
Displays WorldCat holdings for the item by All WorldCat Holdings, Holdings in My Region, or Holdings in My State. Select the LHR summary statement in the Holdings column to view LHRs registered by other libraries in WorldCat to see detailed information about holding locations, shared print retention commitments, serial or multi-part holdings, and lending and copying policies for interlibrary loan.
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Holds (covers recall items already checked out) |
Lists patrons requesting holds, their positions in the hold queue (if any), the date the hold was requested for, and the status of the item (available, on loan, on hold, in transit, etc.). Status includes a library location if appropriate; for example, when an item is in transit or ready for pickup. See Place Hold to request a hold For information on recalling an item already checked out, see Recall items. |
Schedules (appears only in Circulation) |
Lists the item's scheduled periods. See Schedule Item. |
Issues (available for serials) (default view for serials in Acquisition) |
Use the Issues screen to receive and manage issues from current subscriptions (copies). See Manage serial issues. |