Change the MARC tag of an authority- single and from file
Learn how to change a single tag and multiple tags in Amlib.
Change a Single Tag
It is possible to change a single Authority Marc Tag. This would be particularly useful in the situation where a Subject Heading has been created using the incorrect Marc Tag. In the example below a 650 Tag has been incorrectly used for a 651 Marc Tag. This can now be changed.
- Launch the Amlib client
- Go to Main > Authorities > Authorities – the Authorities screen will display:
- In the Search Term box, enter the incorrect Marc Tag (for example: Spain) and click the F5 Query button
- If an Authority List displays, double-click on the Tag to be changed – the Tag will display on the Authorities screen:
- From the menu, select Authority > AuthorityChangeTag – the Authority Create screen will display:
- Scroll through and double-click the desired Marc Tag to select – in this example, we are selecting the 651 | Subject – Geographic Term Tag
- The Authority will be automatically changed to the correct Marc Tag – a prompt with the following message will display: The Authority has been updated.
- Click the OK button
- Any catalogues associated with the Marc Tag will also be updated
Change Multiple Tags using a Saved File
It is also possible to change the Tag of Authorities that have previously be saved into a File.
- Launch the Amlib client
- Go to Main > Authorities > Authorities – the Authorities screen will display:
- Perform a F5 Query search for Authorities using the Subject Headings Browse Search – for example: Find all entries that start with AUSTRALIA – the results will display in the Authority List screen:
- Highlight any entries that should be 651 Tags
Please Note: It is only possible to change Tags with the same Tag No (for example: 650 to 651) - From the menu, select File > Save Marked – the Authority Saved Query Results screen will display:
- Click the F1 New button to create a new file, enter the Details (for example: Mass Change Tags 650 to 651) and click the F3 Save button
- Highlight the Saved File and click the F9 Select button a prompt will display with the following message: The 'XXXX' file contains XX authorities.
- Click the OK button
- Close the Authority List by clicking on the red [ X ]
- From the Authorities menu, select File > DisplayFile –the Authority Saved Query Results screen will redisplay:
- Highlight the Saved File and click the F9 Select button
- The saved Tags will redisplay in an Authority List
- Double-click on the first entry – this will display on the Authorities screen:
- From the Authorities menu, select Authority > AuthorityChangeTagInFile Please Note: This menu option will be grey UNLESS a Saved File is selected first
- A File Tag Number Change prompt with the following message will display:
- Click the Yes button – the Authority Create screen will display (click the No button to cancel):
- Scroll through and double-click the desired Marc Tag to select – in this example, we are selecting the 651 | Subject – Geographic Term Tag
- The Authority will be automatically changed to the correct Marc Tag – a prompt with the following message will display: The Authorities has been updated.
- Click the OK button
- All the headings within the File will change to the specified Tag