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Change the MARC tag of an authority- single and from file

Learn how to change a single tag and multiple tags in Amlib.

Change a Single Tag

It is possible to change a single Authority Marc Tag. This would be particularly useful in the situation where a Subject Heading has been created using the incorrect Marc Tag. In the example below a 650 Tag has been incorrectly used for a 651 Marc Tag. This can now be changed.

  1. Launch the Amlib client
  2. Go to Main > Authorities > Authorities – the Authorities screen will display:
  3. In the Search Term box, enter the incorrect Marc Tag (for example: Spain) and click the F5 Query button
  4. If an Authority List displays, double-click on the Tag to be changed – the Tag will display on the Authorities screen:
  5. From the menu, select Authority > AuthorityChangeTag – the Authority Create screen will display:
  6. Scroll through and double-click the desired Marc Tag to select – in this example, we are selecting the 651 | Subject – Geographic Term Tag
  7. The Authority will be automatically changed to the correct Marc Tag – a prompt with the following message will display: The Authority has been updated.
  8. Click the OK button
  9. Any catalogues associated with the Marc Tag will also be updated

Change Multiple Tags using a Saved File

It is also possible to change the Tag of Authorities that have previously be saved into a File.

  1. Launch the Amlib client
  2. Go to Main > Authorities > Authorities – the Authorities screen will display:
  3. Perform a F5 Query search for Authorities using the Subject Headings Browse Search – for example: Find all entries that start with AUSTRALIA – the results will display in the Authority List screen:
  4. Highlight any entries that should be 651 Tags
    Please Note: It is only possible to change Tags with the same Tag No (for example: 650 to 651)
  5. From the menu, select File > Save Marked – the Authority Saved Query Results screen will display:
  6. Click the F1 New button to create a new file, enter the Details (for example: Mass Change Tags 650 to 651) and click the F3 Save button
  7. Highlight the Saved File and click the F9 Select button a prompt will display with the following message: The 'XXXX' file contains XX authorities.
  8. Click the OK button
  9. Close the Authority List by clicking on the red [ X ]
  10. From the Authorities menu, select File > DisplayFile –the Authority Saved Query Results screen will redisplay:
  11. Highlight the Saved File and click the F9 Select button
  12. The saved Tags will redisplay in an Authority List
  13. Double-click on the first entry – this will display on the Authorities screen:
  14. From the Authorities menu, select Authority > AuthorityChangeTagInFile Please Note: This menu option will be grey UNLESS a Saved File is selected first
  15. A File Tag Number Change prompt with the following message will display:
  16. Click the Yes button – the Authority Create screen will display (click the No button to cancel):
  17. Scroll through and double-click the desired Marc Tag to select – in this example, we are selecting the 651 | Subject – Geographic Term Tag
  18. The Authority will be automatically changed to the correct Marc Tag – a prompt with the following message will display: The Authorities has been updated.
  19. Click the OK button
  20. All the headings within the File will change to the specified Tag

 

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