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Data sync reports

Data sync reports contain information about records matched and delivered through data sync collections in Collection Manager.

 Note:

  • Historical reporting data will be available for emailed data synchronization reports in the future.
  • See E-mail reports for information about how to sign up for email reports in OCLC Usage Statistics.
  • If you run a report in OCLC Usage Statistics using data prior to July 7, 2020,  you may return reports without *New* at the end of the report name.
    Old and new reports in OCLC Usage Statistics - Image
    Old and new reports in OCLC Usage Statistics

Bibliographic and Holdings Processing Summary *New*

This report displays a summary of bibliographic and holdings actions that were matched to records in WorldCat.

Bibliographic and Holdings Processing Summary - Example
Individual Bibliographic and Holdings Processing Summary report
Individual Bibliographic and Holdings Processing Summary - Example
Group Bibliographic and Holdings Processing Summary report
Group Bibliographic and Holdings Processing Summary report - Example
Bibliographic and Holdings Processing Summary - Report objects
Report fields
Report object Definition
Reporting period The date for the report.
Institution The institution for which data was processed.
Symbol The three- or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Collection ID Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection.
Bibliographic Processing Summary report columns
Column Description
File Name The name of the file processed through the Data Sync platform.
Date Completed The date the file was processed through the Data Sync platform.
Bib Records Input The number of bibliographic records processed through the Data Sync platform. This value includes such measures as available counts for all Bib Actions such as Replace, Fields Transfer, etc.
Bib Records Excluded The number of bibliographic records excluded from processing through the Data Sync platform.
Bib Records Created The number of bibliographic records added to WorldCat and holdings set through the Data Sync platform.
Bib Records with Field Transfer The number of bibliographic records that had at least one field merged into the Master OCLC record through the Data Sync platform.
Bib Records Replaced The number of bibliographic records that replaced an existing record in WorldCat through the Data Sync platform.
Bib Records Matched The number of bibliographic records that were not able to replace an existing record in WorldCat through the Data Sync platform. A match was found in WorldCat but no changes to the WorldCat record were permitted.
Bib Records Added as Unresolved The number of bibliographic records that were added to WorldCat but not fully indexed through the Data Sync platform. Library holdings have been attached to these records.
BIb Records with No Action The number of bibliographic records that resulted in no match and no further action was made with the record (e.g., a record intended to cancel did not find a match).
Bib Records with Data Errors The number of bibliographic records that encountered a data related issue that did not result in complete processing.
 

 Note: Errors will be provided in the Bibliographic Exception Report. Records will need to be corrected and resubmitted if processing is desired.

Bib Records with Process Errors The number of bibliographic records that encountered a processing related issue that did not result in complete processing.
 

 Note: Errors will be provided in the Bibliographic Exception Report. Records will need to be corrected and resubmitted if processing is desired.

Bib Records with Other Errors The number of bibliographic records that encountered a processing related issue that could not be resolved in preprocessing. For more information, see Other common errors.
Holdings Processing Summary report columns
Column Description
File Name The name of the file processed through the Data Sync platform.
Date Completed The date the file was processed through the Data Sync platform.
Bib Records Input The number of holdings processed through the Data Sync platform.
Holdings Set The number of holdings set in WorldCat through the Data Sync platform.
Holdings Already Set The number of holdings sets requested through the Data Sync platform for which WorldCat bibliographic record matches were found but records already had the library's holding attached. No action was taken besides resetting the transaction date.
Holdings Deleted The number of holdings deleted when matches are made against WorldCat bibliographic records through the Data Sync platform. A holding already exists for the requesting institution and the request for the holding to be deleted is successful.
Holdings Already Deleted The number of holdings deletes requested through the Data Sync platform for which WorldCat bibliographic record matches were found, but a holding does not already exists for the requesting institution and therefore the request for the holding to be deleted is unsuccessful.
Holdings Set Failure The number of holdings sets requested through the Data Sync platform, where the set holding is attempted but is not successful owing to a system problem.

 Note: Errors will be provided in the Unresolved Cross Reference file. Records will need to be resubmitted if processing is desired.

Holdings Delete Failure The number of holdings deletes requested through the Data Sync platform, where the set holding is attempted but is not successful owing to a system problem.
 

 Note: Errors will be provided in the Unresolved Cross Reference file. Records will need to be resubmitted if processing is desired.

Holdings Unknown Result The number of holdings actions requested through the Data Sync platform, where the holdings action does not conform other defined holdings actions categories.
 

 Note: Errors will be provided in the Unresolved Cross Reference file. Records will need to be resubmitted if processing is desired.

Bibliographic Record Processing Summary

This report displays a summary of bibliographic records that were matched to records in WorldCat. 

 Note: The associated Bibliographic Cross Reference File and Unresolved Cross Reference File are available via My Files. To access files via My Files, see Download a file.

Bibliographic Record Processing Summary - Example

Bibliographic Record Processing Summary report

Bibliographic Record Processing Summary - Report objects
Report fields
Report item Definition
Reporting Period The date for the report.
Institution The institution for which data was processed.
Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Collection ID Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection.
Report columns
Report item Definition
File Name The name of the file processed through the Data Sync platform.
Date Completed The date the file was processed through the Data Sync platform.
Bib Records Input The number of bibliographic records processed through the Data Sync platform. This value includes such measures as Bib Holdings Set, Bib Holdings Canceled, Bib Records Deselected, Duplicate Bib Records Dropped, and Bib Records Rejected.
Bib Holdings Set The number of bibliographic holdings set in WorldCat through the Data Sync platform.
Bib Holdings Canceled The number of bibliographic holdings canceled in WorldCat through the Data Sync platform.
Bib Records Deselected The number of bibliographic records excluded from processing through the Data Sync platform.
Bib Records Added The number of bibliographic records added to WorldCat and holdings set through the Data Sync platform. This number is included in the Bib Holdings Set number.
Bib Holdings Previously Set The number of bibliographic holdings requested through the Data Sync platform for which records already had the library's holding attached. No action was taken besides resetting the transaction date.
Bib Holdings Cancel Not Completed The number of bibliographic records that had a cancel holdings action request through the Data Sync platform, but the holding was not on the record, so no action was taken besides resetting the transaction date.
Bib Records With Field Transfer The number of bibliographic records that had at least one field merged into the WorldCat record through the Data Sync platform.
Bib Records Overlayed The number of bibliographic records that replaced an existing record in WorldCat through the Data Sync platform.
Bib Record Overlays Prevented The number of bibliographic records that were not able to replace an existing record in WorldCat through the Data Sync platform. (e.g., These records could not be replaced because another institution upgraded the WorldCat record.
Bib Records Added as Unresolved The number of bibliographic records that were added to WorldCat but not fully indexed through the Data Sync platform. Library holdings have been attached to these records.

Bibliographic Record Processing Exception Summary

This report displays a summary of bibliographic records that OCLC was not able to match to WorldCat.

 Note: The associated Bibliographic Exception Detail File is available via My Files. To access files via My Files, see Download a file.

Bibliographic Record Processing Exception Summary - Example
Bibliographic Record Processing Exception Summary report
Bibliographic Record Processing Exception Summary - Report objects
Report fields
Report item Definition
Reporting Period The date for the report.
Institution The institution for which data was processed.
Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Collection ID Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection.
Report columns
Report item Definition
File Name The name of the file processed through the Data Sync platform.
Date Completed The date the file was processed through the Data Sync platform.
Bib Record Exceptions The number of bibliographic record exceptions through the Data Sync platform. This value includes such measures as: Bib Validation Error Critical, Bib Validation Error Severe, Bib Validation Error Minor, Bib Cancel Holdings Not Matched, Bib Sparse Records Not Added, and Bib Ignored Overlay Requests.
Bib Validation Error Critical The number of bibliographic records found to include critical errors when processed through the Data Sync platform. Examples of critical errors include, but are not limited to: invalid Record Type/Bib Level; invalid Record Status; absence of a required field; fields with incorrect length; absence of a Local System Number, etc. See Validation error levels and errors for bibliographic records - Table for more information.
Bib Validation Error Severe The number of bibliographic records found to include severe errors when processed through the Data Sync platform. Severe errors include, but are not limited to: some invalid tags; illegal characters; some invalid subfield codes; some fields may not be repeated; invalid data in 007/008 fields, etc. See Validation error levels and errors for bibliographic records - Table for more information.
Bib Validation Error Minor The number of bibliographic records found to include minor errors when processed through the Data Sync platform. Minor errors include, but are not limited to: field may not be repeated; field with incorrect length; invalid data in various fields; invalid Subfield codes; invalid indicators; invalid tag, etc. See Validation error levels and errors for bibliographic records - Table for more information.
Bib Cancel Holdings Not Matched The number of bibliographic records in which the cancel holding transaction was not completed because a matching record was not retrieved from WorldCat through the Data Sync platform.
Bib Sparse Records Not Added The number of bibliographic records that did not find a matching record in WorldCat and were not added to the database through the Data Sync platform. These records lack sufficient data to identify a manifestation of an item.
Bib Ignored Overlay Requests The number of bibliographic records that were not able to replace an existing record in WorldCat through the Data Sync platform. These records could not be replaced because another institution upgraded the WorldCat record, or is currently locked for editing in WorldCat.
Bib Rejected Overlay Requests The number of bibliographic records for which the overlay requests were rejected due to a validation error in the record submitted through the Data Sync platform.

Data Sync Monthly Summary

This report is a summary report delivered monthly that displays the number of WorldCat records delivered from Collection Manager for data sync collections.

 Note: You must have enabled MARC record delivery with WorldCat records returned to receive results in this report.

Data Sync Monthly Summary report

Data Sync Records Report

This report displays the total number of records delivered daily from Collection Manager for data sync collections. Title-level information is included for the first 5,000 titles.

Data Sync Records Report

Group Bibliographic Record Processing Summary

Availability: Included as part of the Bibliographic and Holdings Processing Summary report.

This report displays a summary of bibliographic records that were matched to records in WorldCat. It also includes a breakout table of records matched for symbols under a group.

 Note: The associated Bibliographic Cross Reference File and Unresolved Cross Reference File are available via My Files. To access files via My Files, see Download a file.

Group Bibliographic Record Processing Summary

General information
Report item Definition
Reporting Period The date for the report.
Institution The institution for which data was processed.
Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Collection ID Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection.
Columns
Report item Definition
File Name The name of the file processed through the Data Sync platform.
Date Completed The date the file was processed through the Data Sync platform.
Bib Records Input The number of bibliographic records processed through the Data Sync platform. This value includes such measures as Bib Holdings Set, Bib Holdings Canceled, Bib Records Deselected, Duplicate Bib Records Dropped, and Bib Records Rejected.
Bib Holdings Set The number of bibliographic holdings set in WorldCat through the Data Sync platform.
Bib Holdings Canceled The number of bibliographic holdings canceled in WorldCat through the Data Sync platform.
Bib Records Deselected The number of bibliographic records excluded from processing through the Data Sync platform.
Bib Records Added The number of bibliographic records added to WorldCat and holdings set through the Data Sync platform. This number is included in the Bib Holdings Set number.
Bib Holdings Previously Set The number of bibliographic holdings requested through the Data Sync platform for which records already had the library's holding attached. No action was taken besides resetting the transaction date.
Bib Holdings Cancel Not Completed The number of bibliographic records that had a cancel holdings action request through the Data Sync platform, but the holding was not on the record, so no action was taken besides resetting the transaction date.
Bib Records With Field Transfer The number of bibliographic records that had at least one field merged into the OCLC record through the Data Sync platform.
Bib Records Overlayed The number of bibliographic records that replaced an existing record in WorldCat through the Data Sync platform.
Bib Record Overlays Prevented The number of bibliographic records that were not able to replace an existing record in WorldCat through the Data Sync platform. (e.g., These records could not be replaced because another institution upgraded the WorldCat record.
Bib Records Added as Unresolved The number of bibliographic records that were added to WorldCat but not fully indexed through the Data Sync platform. Library holdings have been attached to these records.
Group Symbol breakout table and columns
Group Bibliographic Record Processing Summary breakout table
Column Definition
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Date Completed The date the file was processed through the Data Sync platform.
Bib Holdings Set The number of bibliographic holdings set in WorldCat through the Data Sync platform.
Bib Holdings Canceled The number of bibliographic holdings canceled in WorldCat through the Data Sync platform.
Bib Holdings Previously Set The number of bibliographic holdings requested through the Data Sync platform for which records already had the library's holding attached. No action was taken besides resetting the transaction date.
Bib Holdings Cancel Not Completed The number of bibliographic records that had a cancel holdings action request through the Data Sync platform, but the holding was not on the record, so no action was taken besides resetting the transaction date.

LBD Processing Summary *New*

This report displays a summary of local bibliographic data records that were matched to records in WorldCat.

Individual LBD Processing Summary - Example
Individual LBD Processing Summary - Example
Group LBD Processing Summary - Example
Group LBD Processing Summary - Example
LBD Processing Summary - Report objects
Report fields
Report object Definition
Reporting period The date for the report.
Institution The institution for which data was processed.
Symbol The three- or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Collection ID Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection.
Report columns
Column Description
File Name The name of the file processed through the Data Sync platform.
Date Completed The date the file was processed through the Data Sync platform.
LBD Request Input The number of LBD processed through the Data Sync platform.
LBD Created The number of LBD records successfully set (without errors?) through the Data Sync platform, and associated with an OCN in WorldCat.
LBD Rejected The number of LBD records that could not be successfully set through the Data Sync platform. These could be LBD records that contain errors in themselves or LBD records that are associated with bibliographic records that are unresolved.
LBD Unresolved The number of LBD records when LBD is intended to be created but is rejected when attempted.
LBD with Process errors The number of LBD record sets requested through the Data Sync platform, where the set LBD is attempted but is not successful owing to a system problem.
 

 Note: Errors will be provided in the LBD Exception Report. Records will need to be resubmitted if processing is desired.

LBD Other The number of LBD actions requested through the Data Sync platform, where the LBD action does not conform to other defined LBD actions categories.
 

 Note: Errors will be provided in the LBD Exception Report. Records will need to be resubmitted if processing is desired. 

Local Holdings Record Processing Summary

This report displays a summary of local holdings records that were matched to records in WorldCat.

Local Holdings Record Processing Summary - Report objects

Report fields

Report item Definition
Reporting Period The date for the report.
Institution The institution for which data was processed.
Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Collection ID Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection.

Report columns

Report item Definition
File Name The name of the file processed through the Data Sync platform.
Date Completed The date the file was processed through the Data Sync platform.
LHR Input The total number of records input to the local holdings record (LHR) process through the Data Sync platform.
LHRs Added The number of local holdings records (LHRs) added to WorldCat through the Data Sync platform.
LHRs Deleted The number of local holdings records (LHRs) deleted from WorldCat through the Data Sync platform.
LHR Delete Requests Ignored The number of local holdings record (LHR) delete requests that were received but resulted in no action taken through the Data Sync platform because a corresponding WorldCat LHR did not exist.
LHRs Replaced The number of local holdings records (LHRs) replaced in WorldCat through the Data Sync platform.
LHRs Deselected The number of local holdings records (LHRs) excluded from processing through the Data Sync platform.
LHR Title Sets Affected The number of local holdings record (LHR) title sets that were modified through the Data Sync platform. This value contains measures such as: LHR Summaries Added, LHR Summaries Replaced, and LHR Summaries Deleted.
LHR Summaries Added The number of local holdings record (LHR) title set summaries added to WorldCat through the Data Sync platform.
LHR Summaries Replaced The number of local holdings record (LHR) title set summaries replaced in WorldCat through the Data Sync platform.
LHR Summaries Deleted The number of local holdings record (LHR) title set summaries removed from WorldCat through the Data Sync platform.

Local Holdings Record Processing Exception Summary

This report displays a summary of local holdings records that either could not be loaded or were loaded to WorldCat with validation errors.

 Note: The associated Local Holdings Record Processing Exception Detail File is available via My Files. To access files via My Files, see Download a file.

Local Holdings Record Processing Exception Summary - Report objects

Report fields

Report item Definition
Reporting Period The date for the report.
Institution The institution for which data was processed.
Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Collection ID Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection.

Report columns

Report item Definition
File Name The name of the file processed through the Data Sync platform.
Date Completed The date the file was processed through the Data Sync platform.
LHR Exceptions The number of local holdings record (LHR) exceptions produced through the Data Sync platform. This value includes all Critical, Severe, and Minor LHR Validation Errors.
LHR Validation Error Critical The number of local holdings records (LHRs) found to contain critical errors when processed through the Data Sync platform. Critical errors include: no OCLC control number; invalid OCLC control number; invalid OCLC institution symbol. See Validation error levels and errors for local holdings records - Table for more information.
LHR Validation Error Severe The number of local holdings records (LHRs) found to contain severe errors when processed through the Data Sync platform. Severe errors include: invalid record status value; required field missing; required subfield missing; incorrectly linked fields; presence of more than one non-repeatable field; presence of more than one non-repeatable subfield; invalid characters. See Validation error levels and errors for local holdings records - Table for more information.
LHR Validation Error Minor The number of local holdings records (LHRs) found to contain minor errors when processed through the Data Sync platform. Minor errors include: invalid indicator values; incorrect encoding level. See Validation error levels and errors for local holdings records - Table for more information.

 

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