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OCLC Support

Work with search results

Discover how to work with authority record search results in Connexion client.

View an LC Authority File Search List of more than 100 records

Hide columns or change the order

Hide columns

  1. Right-click anywhere in a list, and on the pop-up menu, click List Settings.
  2. In the Column Settings dialog, select a column by its name and click Hide.
    Or
    Double-click a column to deselect the check box next to its name.

    By default, all columns are selected. A check mark in the adjacent box indicates that a column is selected.
  3. (Optional) To display a hidden column, perform one of the following actions:
    1. Select the column and click Show.
    2. Double-click a column to select the check box next to its name.
  4. To redisplay all columns, click Reset.
  5. When finished, perform one of the following actions:
    • Click OK to make your changes and close the dialog. 
    • Click Cancel to close the dialog without making the changes.

Change the order of columns

  1. Right-click anywhere in a list, and on the pop-up menu, click List Settings.
  2. Select each column you want to move, one by one, and click Move Up or Move Down until it is in the position you want.
    Or
    Use the mouse to change the order of columns: You do not have to use the Column Settings command in the right-click menu to change the order of columns. Instead:
    1. Place the cursor over the column heading of the column you want to move.
    2. Hold down <Ctrl> and left-click and drag the column heading.
      Or
      Right-click, hold, and drag the column heading.
    3. Drop the rectangle on top of the border between the two columns where you want to place the column you are dragging.
  3. To restore the default order of columns, click Reset.
  4. When finished, perform one of the following actions:
    • Click OK to make your changes and close the dialog. 
    • Click Cancel to close the dialog without making the changes.

Resize columns

Move the cursor over the right-hand border of the heading for the column you want to resize until the cursor becomes Double-sided arrow. Then click and hold while you drag the border to a new position.

To restore column widths to the default, right-click anywhere in the list. On the pop-up menu, click Restore List Sizes.

In the confirmation message, click OK to confirm, or click Cancel to keep the column widths as they are. When you re-open a list of this type, the original column widths are restored.

Re-sort a list

To re-sort a list, perform one of the following actions:

  • Click any column heading to re-sort entries by that column.
  • Click View > Sort by > Title for an LC Authority File Browse List or press <Alt><V><S><T>.
  • Click View > Sort by > Main Entry for an LC Authority File Search List or press <Alt><V><S><M>.

Select multiple records in a list

Select adjacent records

  • Click to highlight the first entry, and then press and hold <Shift> and click the last entry. The entire group of records between the entries is selected.
    Or
  • Click an entry and hold the mouse button down while you drag the cursor up or down in the list to select the group of records you want.

Select nonadjacent records

  • Click to highlight the first entry, press <Ctrl>, and click to highlight each additional entry.

Print a list or selected entries

You can print an entire browse or search list, or you can print selected entries on a search list:

  1. Print entire search or browse list - With an LC Authority File Search List or an LC Authority File Browse List open, click File > Print List or press <Shift><F12>.
    Or
    Print selected entries in a search list - Select only entries you want to print, and then click File >Print List or press <Shift><F12>.
  2. If you have more than one entry selected, the Print List dialog opens.
    • Click the button next to All to print all records in the list. 
      Or
    • Click the button next to Selected Items to print the list with only the entries you selected.

    Otherwise, go to step 3.
  3. In the Print dialog, click Print or press <Enter>. If results exceed 100 records, you can print only the set of currently displayed records. You must display other sets in the list to print them.

 Note: Connexion client uses Internet Explorer (IE) to print records and lists. Therefore, page margins for printing are determined by IE Page Setup settings. To adjust the margins, open the browser click File > Page Setup. You can determine other print settings (e.g., portrait or landscape orientation) in the client Print dialog.

See Record lists for general information on using lists in Connexion client.

Open a record

In the LC Authority File Search List or LC Authority File Browse List, double-click an entry for a record, or highlight it and press <Enter>. An entry on a Browse List can represent a record or another list.

  • When a record opens, to open the next record without returning to the list, click View > Forward, click the Forward button (Forward button), or press <F9>.
  • To open the previous record, click View > Back, click the Back button (Back button), or press <Shift><F9>.

Print a record

  1. With a record open, click File > Print, click the Print button (Print button), press <Shift><F12>, or press <Alt><F><P>.
  2. In the Print dialog, click OK or press <Enter>.
    • If you click the Print button (Print button) or press <Ctrl><P>, printing occurs immediately using your default Windows printer, unless you selected to print records to a file (Tools > Options > Printing).

       Note: If the Print button (Print button) is available (not grayed out), it prints the displayed record or, if a list is displayed, the selected record.

    • If you use File > Print or press <Alt><F><P>, the Print dialog opens. Your default Windows printer is selected, but you can select any printer from the list of printers installed on your workstation.

      In the Print dialog, click OK or press <Enter> to print the record.

 Note: See Note above in Print a list or selected entries about adjusting page margins for printing.

See Records for general information on using records in Connexion client.

Navigate among records and lists

When you have multiple records and lists open, you can use commands on the View and Window menus, or equivalent toolbar buttons or keystroke shortcuts, to navigate among the open windows. See Record lists for procedures.