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How do I send a list of barcodes to the State Library of Western Australia without including ILLs (Inter Library Loans) to determine their holdings at our library?

Applies to
  • Amlib Stockitem

First determine how you show ILL (InterLibrary Loans) on the Stockitem screens. For example once the item arrives in stock it will have a ILL Library shown and that is what we will eliminate when we do the Where search - we will find all the items where the barcode will be SLWA barcodes except for the ILL records.

Create a Stockitem Where search which is saved to File. The contents of this file can then be used to export to State Library of Western Australia (SLWA):

  1. Go to Main > Stockitem > StockitemWhere.
  2. Find Item No from Box 1.
  3. From the Operator Box 2, select LIKE.
  4. In Box 3 enter 3111 and Paste.
  5. Repeat steps 2 and 3. Find Item No from Box 1.
  6. From the Operator Box 2, select LIKE.
  7. In Box 3 enter ASLIB and click Paste.
  8. Highlight the top line (Item No LIKE 3111) and click the OR button to the right.
  9. Also click the opening bracket ( from those right hand buttons.
  10. Highlight the second line (Item No LIKE ASLIB). Click the closing bracket ) from the right hand buttons.
  11. Find ILL Library from Box 1.
  12. From the Operator Box 2, select =.and then click the Paste button without typing an entry at Box 3.
  13. It should show a line that is ILL Library IS NULL.
  14.  Click the F7 QtoFile button.
  15. The Stockitem Saved Query Results will display.
  16. Click the F1 New button.
  17. Type in a description - for example SLWA barcodes and click Save F3.
  18. Ensure the new line is highlighted and click the F9 Select button.
  19. A message should appear with the number of records in the File. Click OK.
  20. Back in the Stockitem window select the File Menu.
  21. Select WriteSavedFileintoDosFile.
  22. Highlight the File just created (for example SLWA barcodes). Click F9 Select.
  23. A Windows dialogue box will display where you can select the location of the saved file (for example, Desktop). Enter a File Name for the Windows File (For example SLWA barcodes). In the Save as Type click the drop-down box and save it as a Text File .txt. That will make it easier for the SLWA to identify what sort of file you are sending. select Save.
  24. Email this File to SLWA. It will result in pages of barcodes, each on a separate line.


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