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Cat definitions

Learn about Stockitem Cat Definitions, Form codes, and Stats codes in Amlib.

Stockitem Cat Definitions

By setting the Cat Definitions for Forms and Stockitem codes, the correct Stats and Form codes are given to items as they are created. The Default codes do not need Cat Definitions as they will automatically be inserted unless an alternative rule applies.

Form codes: Cat Definitions

Form Cat Definitions are found in the Window Menu of the Stockitem Form code screen.

  1. Launch the Amlib client
  2. Go to Main > StockItems > StockitemForms – the Form Codes table will display:

  3. Highlight a Form code in the table – for example: AC – Audio Cassettes
  4. From the menu, select Window > Cat Defs – the Form Codes for Catalogues window will display:

  5. To set a Cat definition:
    1. Select a Tag number – for example: 300
    2. Enter the data that MUST be present for valid items to be given this Form Code in the Must Contain field – for example: Sound Cassette
    3. Enter the data that MUST NOT be present for valid items to be given this Form Code in the Must Not field – for example: CD
    4. Click the Paste button
  6. Click the F3 Save button when complete.

Stats codes: Cat Definitions

  1. Launch the Amlib client.
  2. Go to Main > StockItems > StockitemStatsCodes – the Stats Codes table will display.


     
  3. Highlight a Stats Code in the table – for example: J – Junior Fiction
  4. Click the F8 Cat Def button – the Stats Codes for Catalogues window will display:

  5. To set a Cat definition:
    1. Select a Tag number – for example: 82
    2. Numbers:
      1. Select either the Must Contain or Must Not Contain radio button (the Ignore button is only used when creating non-numerical definitions)
      2. Enter Must Start With and/or Must Not Start With data (optional)
      3. Click the Paste button
    3. Tag:
      1. Ensure Numbers is set to Ignore 
      2. Select either the Starts With, Contains anywhere before first space or Contains anywhere in tag radio button
      3. Enter Must Start With and/or Must Not Start With data
      4. Click the Paste button
  6. Click the F3 Save button when complete

 

A setup for Schools might be:

CODE

EXAMPLE

NF

DEFAULT as set up in Main > Supervisor > Installation – Stockitem tab or set in MARC Take up

F

Tag 82 must not contain numbers

 

A setup for Public Libraries might be:

CODE

EXAMPLE

ANF

DEFAULT as set up in Main > Supervisor > Installation – Stockitem tab or set in MARC Take up

AF

Tag 99 must not contain numbers.

Must contain F but not contain J before the first space.

JK

Tag 99

Must contain JK before the first space

JNF

Tag 99 must contain numbers

Must contain J but not contain JK before the first space.

JF

Tag 99 must not contain numbers

Must contain J but not contain JK before the first space.

 

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