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Statistics report to send to excel

Learn how to create a statistics report in Amlib.

Creating a Statistics Report

There are a few types of statistics reports that can be sent to Excel

  • Details by Location, Trans Type, Item Form Code &xstat53.qrp
  • Details by Location, Trans Type, Item Stats Code &xstat52.qrp
  • Details by Location, Trans Type, Borrower Type, Item Form &xstat50.qrp
  • Summary by Location, Trans Type, Year &xstat10.qrp
  • Summary by Location, Trans Type, Year, Month &xstat20.qrp
  • Summary by Location, Trans Type, Year, Month, Day &xstat30.qrp

This Guide will show the Statistics Details by Location, TransType and Item Stats Code (&xstat52.qrp) but other ones can be substituted if required.

  1. From Main > Reports > RepStatistics
  2. Select New [F1]
  3. The Select Report Format window will display
  4. Highlight the MS Excel format – Details by Location, Trans Type , Item Stats code
  5. Choose the Select Button
  6. Type a Description – for example Statistics 2013/14
  7. Select F3 Save
  8. Select F7 Where
  9. Choose the relevant Column from Box 1. The choice will depend on what is required.
    1. Select a Location if required – Select Location from Box 1, choose = from Operator and enter the Location code for the transaction and Paste.
    2. Select TransDate if you wish to reports on those Issues for a Calendar or Financial Year. If it is a Financial Year choose TransDate from Column 1. Select the symbol from the Operator (Box 2) and in Box 3 enter the first date for the Financial Year – for example enter 01/07/2013 and Paste. Highlight TransDate again from Column 1.
      Select the symbol from the Operator (Box 2) and in Box 3 enter the last date for the Financial Year – for example enter 30/06/2014 and Paste
    3. Select the Transaction Type by highlighting Trans Type (Issue, Ret) in Box 1, the Operator = and the Transaction Type (for example 05 for Issues) and Paste Note: These transaction types are listed in Main>Supervisor>StatsParams
  10. Select F3 Save
  11. The Order should be greyed out
  12. Select F6 Print
  13. In the Print dialogue box, To Section, click the Radio button File, to save the report to a file. Press OK.
  14. A Report - Save As Dialogue Box will display. Choose the Destination Folder for the Report and ensure that the Report is saved as a .txt file (Text Document).
  15. This will set the Report ready to be saved to a File. To proceed, Report Scheduler must be activated. Select RepStartSchedule from Reports/Application. Ensure Save to File is included in the selections.
  16. The Report’s progress can be checked in Reports, Application, RepPrintProgress.
  17. When the Scheduler has completed the task and the Report has been saved it can be accessed in Excel.
  18. Open a Blank page in EXCEL. Use File>Open to load the saved .txt file. The file was saved as a .txt file. Ensure that ‘All Files (*,*)’ is selected from the ‘Files of type:’ dropdown list
  19. EXCEL will identify that your file is a data delimited file. Use the Text Import Wizard (3 steps) to import your file.
  20. Press Next.
  21. Select Semicolon as this is the Delimiting character used for these reports.
  22. Press Next.
  23. Select Finish
  24. The data will be transferred into the EXCEL table. Use EXCEL Formatting tools to customise the file as required

 

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