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Bibliographic Report from a Catalogue saved file

Learn how to create and print the Bibliographic Report from a catalogue saved file in Amlib.

Create a saved file

The following report requires a saved catalogue file. This file can be created in various ways – for example: a list of catalogue entries has been created via the Cat keyword search in the Catalogue module and saved.

Or this list could be from a Kinetica or SCIS download of new items.

Alternatively it is possible to search in Stockitem, find items and XReference to Catalogues for the items found in the Query – for example: All Videos or all books by a certain author. This is the method shown below.

  1. Launch the Amlib client.
  2. Go to Main > StockItems > Stockitems – the Stockitem screen will display.
  3. Perform an F5 Query search – the results will display in a Stockitem List:
    Stockitem list
  4. Highlight the items.
    Highlight items list
  5. From the menu, select XReferences > Catalogue – the Catalogue records for the selected items will then display in a Catalogue List:
    Catalogue list
  6. From the menu, select File > Save All – the Catalogue Saved Query Results screen will display.
  7. If a file does not exist that you may wish to add these records to click the F1 New button and create a new file, enter in the Details of the file, and click F3 Save button.
    Catalogue query saved results
  8. Highlight the file and click the F9 Select button –a prompt with the following message will display: The ‘XXX’ file contains XX catalogues.
    Saved file count screen
  9. Click the OK button and close out of the Catalogue module.

Create the report

Now it is necessary to set up the report in the RepBibliographic screen.

  1. Go to Main > Reports > RepBibliographic – the Bibliographic Reports screen will display.
  2. Click the F1 New button – the Select Reports Format screen will display.
  3. Highlight the Full Bibliographic without tag # (&BIB.QRP) template and click the Select button.
  4. Type in a Report Description – for example: Accession List.
  5. Click the F3 Save button.
  6. Click the F7 Where button – the Bibliographic Reports – Where screen will display:
  7. Enter in the following Where statement:
    1. Tags to Display – for example: TAGS to Display IN 020,082,100,245,650
      (Only the tags listed will display. If you wish all tags to show you would not list specific tags)
    2. Auth Tag – for example: Auth Tag = 100
      (In this context the Auth Tag is used to control the sort order of the items set in F9 Order – for example: 100 will list items by the Author, 245 will list the items by title and 082 will list items by Call Number).
  8. Click the F3 Save button when complete.
    Save report screen
  9. Click the F9 Order button – the Bibliographic – Order By screen will display.
  10. Use the arrow keys, to move Auth Key from the Columns box to the Order By box.
  11. Use the arrow keys to highlight and move Auth Key from the Columns box to the Order By box (the Auth Key using the Auth Tag set up at 7b).
    Bibliographic reports - Order by
  12. Click the F3 Save button when complete.
  13. Click the F8 View button – a prompt with the following message will display: This type of report may use a Saved File as the Source. Do you want to select the file now?
    Select file for view
  14. Click the Yes button – the Select Saved File list will display:
    Select saved file
  15. Highlight the Saved File (in this example: Marsden Books) and click the OK button.
  16. The list will display in Report - View:
    Fig 1: Auth Tag = 100 (sorts by Author)

    Fig 2: Auth Tag = 245 (sorts by Title)
  17. Use the print button to print off the report.