Doorgaan naar de website
OCLC Support

Circulation financial types

Find information about the circulation financial types and learn how to create a new circulation financial type in Amlib.

There are both System generated Circulation Types and manually created Circulation Types (used either on the Reports module – F10 More buttons or via the Circulation Financial Types).

  • To check the Circulation Financial Types go to: Main > Finance > CircFinTypes

There are a Standard set which must be defined and cannot be edited or deleted. A subset of these Financial Types are System Financial Types and are reserved for System use and cannot be used for Manual Circulation Financial Transactions.

  • It is possible to add extra Circulation Transaction Types for use at the Library using the New or Insert buttons (see below)

The following Circulation Financial Types are the Standard set and the ones shown in bold are for System use only.

CIRCULATION TRANSACTION TYPE

DESCRIPTION

CREDIT/DEBIT

SYSTEM USE ONLY

ACCOUNT

Account

DB - Debit

CNH

Claims Never Had

CR - Credit

 

CR

Claims Returned

CR - Credit

 

DAM

Damaged Item

DB - Debit

 

DCFEE

Debt Collection Fee

DB - Debit

FEES

Fees

DB - Debit

 

ISSUE

Issue Charge

DB - Debit

LATEFINE

Fine

DB - Debit

 

LEGAL

Legal Charge

DB - Debit

 

LOST

Lost Item

DB - Debit

 

OVERDUE

Overdue Item

DB - Debit

PAYDAM

Payment for Damaged Item

CR - Credit

 

PAYFINE

Payment for Fine

CR - Credit

 

PAYLEGAL

Payment for Legal Charge

CR - Credit

 

PAYLOST

Payment for Lost Item

CR - Credit

 

RESADV

Reservation Advice Charge through Reports

DB – Debit

RESCANC

Reservation Cancellation Charge

DB - Debit

RESERVE

Reservation Charge through Circulation

DB - Debit

RESFEE

Reservation Charge Fee through Reports

DB - Debit

RENEW

Renewal Charge

DB - Debit

RETURN

Returned Item

CR - Credit

WAIVE

Waive a Fine, Fee or Charge

CR - Credit

WRITEOFF

Write Off a Debt

CR - Credit

 

COLUMN

EXPLANATION

EAXAMPLE

Trans Type

The code of the Transaction Type

LOST

Transaction Description

The description of the Transaction Type

Lost Item Charge

Standard Charge ($)

If applicable, a standard charge can be place on the Financial e.g. $5.00 for a Card Replacement

5

CR or DB

Credit or Debit Transaction

CR

Included Amount % (as 99.99%)

Used to calculate the taxation value e.g. Charge of $5.50 with a Tax included value of 10% would make the taxable amount .50

10

BF YTD Credit Totals

Brought Forward Year To Date Credit Totals Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Total updated

0.00

BF YTD Debit Totals

Brought Forward Year To Date Debit Totals Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Total updated

0.00

BF YTD CR COUNT

Brought Forward Year To Date Credit Counts Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Count updated

0

BF YTD DB COUNTS

Brought Forward Year To Date Debit Counts Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Count updated

0

Create a New Circulation Financial Type

  1. Click the New or Insert button
  2. Enter the Trans Type code (code for the Circulation Transaction Type) – for example: CARD
  3. Enter the Transaction Description (code for the Circulation Transaction Type) – for example: Card Replacement
  4. Enter the Standard Charge ($) or 0 if no standard charge – for example: 5.00
  5. Enter whether the Circulation Transaction Type is a CR or DB value is either (DB is the default for single-entry financials):
    • Charge (Debit): DB
    • Payment (Credit): CR
  6. Enter the Included Amount % (as 99.99%)if there is a tax to be included– for example: 10 (enter 0 if no tax is to be included)
  7. Enter 0 in the next four columns
  8. Click the Save button when complete

Please Note: Users running single-entry Financials will enter their new Types as a Debit (DB), as the Payment is made against the Charge entry.

 

  • Heeft dit artikel u geholpen?