View copies owned by your institution

Add multipart set, Holdings view, and Copies view

1. On the Copies screen, in the upper right corner, click Add Multipart Set.
2. On the Add New Multipart Set screen, fill in the fields. Branch and Call Number are required.

Some fields need explanation:

Field	Definition
Branch	Library branch that owns the item described by the item record.
Shelving Locations	Location of the item within the branch. To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it.
Call Number	Enter the call number for the item.   Note:  WorldShare Record Manager users: If you have set a Default Classification Scheme in User Preferences, the call number of the derived LHR will be prepopulated from the respective call number field in the bibliographic record you are deriving from.
Copy Number	The number assigned by the library that distinguishes one copy of the title from another identical copy.
Use Restrictions	Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record.  See 876-878 Item Information-General Information, Use restrictions.
Note(s)	Note about the item. (Optional). To make a note display upon check in or check out, type an exclamation point as its first character (!).

 

 Note: For information on LHR display in WorldCat Discovery, see Local holdings record (LHR) field mapping.

3. Click Add Multipart Set: t he screen displays with the information you entered.

Add an item (to a multipart set)

1. On the Copies screen, in the Copies section, click Receive Item in the Action column.
2. On the Add New Multipart Item screen, fill in the fields. One of these fields is required: Barcode, Enumeration and Chronology, or Description.

Some fields need explanation:

Field	Definition
Shelving Locations	Add a Temporary shelving location. Location of the item within the branch. To remove the temporary shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it.
Copy Number	The number assigned by the library that distinguishes one copy of the title from another identical copy.
Receipt Status	Whether newly published parts of a multipart or serial item are being received.
Category	A discrete bibliographic entity that constitutes either the whole or a part of the bibliographic item. A bibliographic unit may be a basic bibliographic unit, supplementary material, or Index. Examples of bibliographic units are: a single volume, a multi-volume monograph, an accompanying pamphlet, a set of serially-issued updates.
Enumeration	The designation reflects the alphabetic or numeric scheme used by the publisher on an item or assigned when the holdings statement is created to identify the individual bibliographic or physical parts and to show the relationship of each unit to the item as a whole.
Chronology	The date(s) used by the publisher on a serially-issued bibliographic unit to help identify it or indicate when it was issued. The chronology may reflect the dates of coverage, publication, or printing. When entering months, type them as numbers (1, 2, etc.). Do not spell them out (January, Feb., etc.).
Description	The statement of coverage for the library's holdings of a serial or multi-part title, whether formatted (Vol. 7 No. 1 – Vol. 22 No. 12) or textual (Library holds 1992 – present).
Use Restrictions	Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record.  See 876-878 Item Information-General Information, Use restrictions.
Cost(s)	Cost of the item
Note(s)	Note about the item. (Optional). To make a note display upon check-in or check out, type an exclamation point as its first character (!).

 

 Note: For information on LHR display in WorldCat Discovery, see Local holdings record (LHR) field mapping.

3. Click Add Multipart Item:  the screen displays with the information you entered. On the Copy screen, click Refresh to see the new item.

Add copies, Holdings view, and Copies view

1. On the Copies screen, in the upper right corner, click Add Copy.
2. On the Add New Copy screen, fill in the fields.

   Some fields need explanation

   Field	Definition
   Copy Number	The number assigned by the library that distinguishes one copy of the title from another identical copy.
   Holding Location	Library branch that owns the item described by the item record.
   Note(s)	Note about the item. (Optional). To make  a note display upon check in or check out, type an exclamation point as its first character (!).
   Receipt Status	Whether newly published parts of a multipart or serial item are being received.
   Shelving Locations	Location of the item within the holding location. To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it.

    

3. Click Add copy. The screen displays the information you entered.

Unrecognized Shelving Location error

This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in the OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.