Find the parameter options and their descriptions below.
Note: Not all projects will include every option below and is dependent on what was included when the project was set up.
Choose the subject(s) to include:
Select LC or Dewey classes and subclasses.
Projects processed after September 2018 will allow you to select one or more numeric ranges within a given LC or Dewey subclass (e.g., DA 757.9 - 826 Scottish History).
A Call Number search feature allows you to search for non-standard patterns and character strings in your call numbers (e.g. “oversize”, “folio”). This feature can be used to query for non-LC and non-Dewey classification marks. Options include:
Use the Additional Call Number option to add additional criteria.
GreenGlass supports two levels of location-related data elements, referred to as Collection and Location Codes. They may be labeled differently in your system, but include both if needed to locate items in your library.
The higher-level code is referred to as the Collection Code and the more granular, lower-level code is referred to as the Location Code. Include both when location codes in various parts of the collection are not distinct, meaning it would be difficult to locate a physical item without both codes. If you would like to include both Collection Code and Location Code, instruct that they both should be included at the outset of the project.
An example use case for both Collection Code and Location Code would be if an institution has four separate libraries on campus. Each library would have a specific Collection Code in GreenGlass. More granular Location Codes would then be used to describe locations within each separate library.
| Title | Options | Description |
|---|---|---|
| Collections | All collection codes | Selecting will include all collection codes. |
| Specific collections | Selecting will allow you to choose individual options from a list of your collections. | |
| Locations | All location codes | Selecting will include all location codes. |
| Specific locations | Selecting will allow you to choose individual options from a list of your locations. |
| Option | Description |
|---|---|
| Ebooks |
Options include:
|
| Record types |
Select All record types or Specific record types. Note: The government document record type is not exclusive. For example, a title can be both a government document and a book. |
| Primary language | Select In to include or select Not in to exclude titles based on their MARC primary language code. |
| Place of Publication | Select In to include or select Not in to exclude places of publication based on the MARC Code for Country. |
| Possible duplicate |
For more information, watch the Tutorial: Understanding Possible Duplicates (5:09). Search for possible duplicates or exclude possible duplicates from their results. Options include:
|
| Multi-edition title | Options include:
See Multi-edition titles for more information. |
| Multi-volume set | Is a title part of a multi-volume set? |
| Government documents |
Options include:
Refer to Government Document for more information. |
Select items within the specified threshold for Recorded uses and Last charge date.
| Option | Description |
|---|---|
| Last Charge Date |
Selects items based on the most recent charge (checkout) date in YYYY format. Use this parameter to find items that have circulated within a specific time frame, helping to assess usage patterns and identify under-utilized materials. Searches operate at the title/bibliographic level. Options include:
|
Select whether to include items published or acquired in the specified Publication year or Added to collection timeframe.
| Option | Description |
|---|---|
| Publication Year |
Selects items based on the year of publication in YYYY format. This parameter allows you to identify materials published within a specified date range, enabling analysis of the collection's age and the identification of older or more recent materials. Options include:
|
Note:
If your library is a member of a group project, you will be able to query on GROUP LEVEL ATTRIBUTES such as group overlap, aggregate uses, and whether titles are allocated for retention.
Include or exclude titles based on their HathiTrust status. Some titles in HathiTrust are in the public domain while others are still in copyright. Options include:
In item Lists, a URL to the appropriate HathiTrust record is provided and can be batch loaded to the local OPAC.
In item lists, Hathi Public Domain and In-Copyright flags appear in the detail pane. The Query Builder includes HathiTrust selections on the left panel.
On the GreenGlass Collection, Visualize page, use the HathiTrust Overlay to see how many of your items are in the Hathi corpus. The matches are shown in green with Public Domain titles represented by bright green tips.
For more information about HathiTrust Matches and URLs, watch the tutorial: Understanding HathiTrust Matches and URLs (2:37).
Is this title in HathiTrust Digital Library - In Copyright?
Is this title in HathiTrust Digital Library - Public Domain?
Note: For non-US libraries, the Hathi Public Domain definition is adjusted to exclude the 'pdus' status.
Is this title in HathiTrust Digital Library - In Copyright? No or Yes.
At the bottom of the left panel, users have the option to combine the on-screen query with one or more queries that have been built and saved previously.
The Query Builder employs AND logic between all parameters. Occasionally, multiple GreenGlass queries are necessary to use the Combine Queries feature to establish OR logic so that all items can be included in the results.
Options include:
To combine two or more lists:
Combined queries can be saved and exported.
If your library defined a special category, you have the option to include or exclude those titles from your query results. To see your Special Category Rules, click on the green question mark.
If your library chose to include CHOICE matches, you will see an option to set query criteria based on whether the title has been reviewed in CHOICE and whether it was named a CHOICE Outstanding Academic Title.