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Statistics parameters

Learn how to set statistics parameters to enable activation of statistics collection in Amlib.

This table enables activation of Statistics collection. These parameters may be changed at any time. The activation has implications as to what can be displayed in Spreadsheet and System Activity Windows as well as Statistical Reports.

In Amlib navigate to Main > Supervisor > StatsParams

The table that displays is linked to what statistics are being counted. The first column, Stats Type is to be used with statistics reports when adding the Type (Iss/Ret) to the Where Statement. If a corresponding Y for Yes is displayed to the right of the Stats Description column, then the Type will or will not be counted depending on the Column description. If these are changed from an N to a Y, the statistical count will only be from the time of the change.

It is useful to have a Print out of this table or to access the table on the screen when developing Where parameters in Statistics reports

The program uses the code for the statistical collection. For example, the Issue program has been set to add 1 to the 05 code set every time an issue is made. You therefore cannot add any new codes.

You may change descriptions and collection flags for any of these items but you may not alter the intrinsic value of a code i.e. 05 is always an issue even though you may give it a description of “loan” rather than “issue” The issue program has been set to add 1 to the 05 code set every time an issue is made

Because statistics are kept by the actual day month and year values we have no regular update to be run and you do not need to print monthly stats at the exact end of month. For example, you can print statistics for July in December. Statistics are kept on the database until deleted.

When viewing statistics on the system activity window you may only view down to the level at which stats are being collected. i.e. if you are not collecting by hour enter 0 - 23 in the hours fields

Some codes can be created by users. For example, codes can be added to Reports to collect the number of reports run (Circulation reports also can collect the number of reports sent e.g. How many invoices sent in May which is entered in the Detail Stats code of the Reports screen. A corresponding entry has to be made to the Stats Params table).

These customised codes only refer to:

Opac Other

200s

Reports

300s

NetOpacs

500s

Because statistics are kept by the actual day month and year values, maintenance of statistics (e.g. indexing) is not required and you do not need to print monthly stats at the exact end of month. i.e. you can print stats for July in December if you so desire.

Some statistics are kept by Location and some are not recorded. For example, Catalogues and Periodicals are not kept by location. Stockitems and Circulation would however be kept according to location.

Statistics are kept on the database until deleted.

04

Foreign Issues

All issues from locations other than the Login Location

05

Issues

All issues from the Circulation, Issues screen

06

Renewals

All renewals, including single and multiple renewals from the Issues screen

07

Borrower Visits

Every time a borrower is active (has a transaction so that their Borrower Barcode displays in the Borrower ID field) in Amlib – either from Issues or Reservation (Borrower Opac visit is collected separately)

10

Returns

All returns, including Chute Returns, Returns screen, Issues screen returns

11

Foreign Return

All returns from locations other than the Login Location

15

Reservations

All reservations made from the Reservation Application (Opac Reservations are collected separately)

16

Satisfied Reservations

Reservations that have been satisfied on the issue of the item to the borrower who has had the reservation on the item

17

Expired Reservation

Reservations that have passed the expiry date set up in Supervisor, Installation, Circulation

18

Cancelled Reservation

Reservations cancelled by an operator (Opac Reservation cancellations are collected separately)

19

Foreign Reservation

Reservations made from any other location other than the Login Location

20

Location Transfers OUT

All Permanent and Temporary Location outgoing transfers using the Circulation/Issues/Transfer screen.

22

Location Transfers IN

All Permanent and Temporary Location incoming transfers using the Circulation/Issues/Transfer screen.

25

In House

Circulation Statistics from Items scanned using Issues, Application, Process In House

26

Bookings

All Bookings made from the Reservation Application (Opac Bookings are collected separately)

27

Satisfied Bookings

Bookings that have been satisfied on the issue of the item to the borrower who has had the Booking on the item

28

Cancelled Bookings

Bookings cancelled by an operator (Opac Booking cancellations are collected separately)

29

Expired Bookings

Bookings that have passed the expiry date set up in Supervisor, Installation, Circulation

30

New Orders

All orders using the Order Application as well as AOL import

31

Del Orders

All orders that were deleted

35

New Periodicals

All Master/Main Entry Periodicals newly created in the Periodical Application

36

Del Periodicals

All Deleted Periodical Masters/Main Entries

41

New Per Copies

New Periodical Copies received

42

Del Per Copies

Deleted Periodical Copies

50

All Enquiries

All Enquiries made from the Borrower, Stockitem or Catalogue screens (Opac and NetOpac Enquiries are collected separately)

51

Opac Author

All searches performed through the Opac screens, corresponding to the type of search shown in the Description. This does not include NetOpac search (these are kept separately in the 500 Statistic parameters)

52

Opac Title

53

Opac Subject

54

Opac Dewey

55

Opac Periodicals

56

Opac Borrower

Any time that a Borrower has entered their barcode to look at Borrower Details from the Opac screen

57

Opac Reserves

Reserves – only made from the Opac screen. Does not include Reservations made from the Reservation module

58

Opac Renewals

Renewals – only made from the Opac screen. Does not include Renewals made from the Circulation module

61

Borrower Enquiries

Queries performed from the Borrower Application for Borrower Details

62

Stock Enquiries

Queries performed from the Stockitem, Application for Stockitem Details

63

Catalogue Enquiries

Queries performed from the Catalogue Application for Catalogues

64

Authority Enquiries

Queries performed from the Authority Application for Authorities

80

New Borrowers

New borrowers manually entered onto the database (does not include Borrower Import)

81

Del. Borrower

Borrowers deleted from the database either individually or as a Borrower Mass deletion

82

Re Register

Borrowers who have been re-registered

83

Upd Borrowers

Borrowers who have had their details changed in some way by an operator and these changes have been saved (does not include Mass Borrower Change)

90

New Items

New stockitems created manually (Items created through an exchange are collected separately)

91

Del Items

Stockitems deleted from the database either individually or as a Stockitem Mass deletion

93

Upd Items

Stockitems which have had their details changed in some way by an operator and these changes have been saved (does not include Mass Stockitem Change)

94

New ILLs

ILLs created in the ILLs window of the Stockitem Application

95

Del ILLs

Stockitems deleted that were created from the ILLs record of the Stockitems Application

96

New Order Items Received

New orders received in Orders. Subset of New Items, so counted in that Statistic as well (90). Statistic gets created as soon as the Order Line Item is received

97

Del Order Items

Orders deleted from Orders

98

New Order Placed

New Orders created in the Order. Statistic is created as soon as the Status is changed to Ordered

100

New Cats

New catalogues created manually

101

Del Cats

Catalogue records deleted from the database either individually (via the Stockitem or Catalogue Application) or as a Stockitem Mass deletion if set to delete Catalogue entries if the Stockitem is the last for the catalogue.

103

Upd Cats

Catalogues which have had their details changed in some way by an operator and these changes have been saved

110

Cats via Marc

New catalogues created via the Marc Import process

111

Items via Marc

New stockitems created through an exchange, that has been configured to create stockitems as part of the Marc import process

112

Orders via Marc

New orders created through the AOL import process (this would only be valid for WA LISWA sites)

113

Auths via Marc

New authorities created via the Marc Import process

114

Bump Cats via Marc

Any catalogue that has been automatically replaced via the Bump facility in the Marc Import Process

200

Opac Other

Users who have used the Opac Other function in Opac (usually F10)

201

Other #1

Users who have used the Opac Other function in Opac (usually F10), which can be specified e.g. #1 may be Word facility, #2 may be linking to the Internet etc. (These need to be set in the parameters in the Supervisor, LibraryMenu, Opac Other table – first column Sequence refers to the Stats collection code and a corresponding entry in the Stats Params table)

203

Other #2

204

Other #3

300

Borrower Reports

Borrower reports that have been run (if there is a stats code entered for that report in the Report Stats code and a corresponding entry in the Stats Params table)

310

Circulation

These are User defined Stats codes. Circulation reports that have been run (if there is a stats code entered for that report and a corresponding entry in the Stats Params table) and individual letters/slips sent via this reports (entered as Stats Details and a corresponding entry in the Stats Params table).

311, 312, 313 are examples.

311

AutoAccounts

312

Overdue reminder letter (no auto financial update run)

313

Overdue - slips sent

500

WebAuthor

Searches performed via the NetOpacs for an Author query

These are User defined Stats codes. Set in Web Parameters in the Supervisor, LibraryMenu menu. The Stats Parameters shown here are examples only and are the defaults set with the system

501

WebTitle

Searches performed via the NetOpacs for a Title query

502

WebSubject

Searches performed via the NetOpacs for a Subject query

503

WebKeyword

Searches performed via the NetOpacs for an Any Keyword query

504

WebBorr

When a borrower identity is entered into the NetOpacs (to view Borrower details, reserve or renew items)

510

WebIssue

Items issued via the NetOpacs

511

WebRenew

Items renewed via the NetOpacs

512

WebReturn

Items returned via the NetOpacs

513

WebReserve

Items reserved via the NetOpacs

531

WebJoin OnLine

Members joined via the Netopacs

532

WebRequests

Members who have requested ILLs or new purchase suggestions via the Netopacs

533

WebChangeDetails

Members who have altered Address details via the NetOpac

601 OPEN Search Searches performed via OpenOPAC
602 OPEN Saved Search Searches saved via OpenOPAC
603 OPEN New Items Search Search for New items - OpenOPAC
604 OPEN Borrower Login to OpenOPAC
605 OPEN Reserve Reserve via OpenOPAC
606 OPEN ILL ILL created via OpenOPAC
607 OPEN Join Online Join online via OpenOPAC
608 OPEN Request Purchase request via OpenOPAC
609 OPEN Change Details Borrower changed details via OpenOPAC
610 OPEN Change PIN Borrower changed PIN via OpenOPAC

 

 

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