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Most recent returns

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Learn how to create and view the Stockitem most recent return (Damaged item notice) report in Amlib.

Stockitem Report – Most Recent Return (Damaged Item Notice)

  • Letter: &STKMRR.QRP (can be customised)
  • Email: &STKMRRE.QRP (can be customised)

These reports are for sites who return items from the Borrower's records when they are damaged but still want to bill people for the costs of the damaged item. It will display the LAST borrower who had the item. If a site does not return the item when it is damaged (and keeps the item on loan), then Circulation reports can still be used.

Create Report

  1. Go to Main > Reports > RepStockitem – the Stockitem Reports screen will display
  2. Select the F1 New button – the Select Report Format screen will display
  3. Highlight the report template you would like to use: &STKMRR.QRP (Letter) or &STKMRRE.QRP (Email)
  4. Click the OK button
  5. Type in a Description – for example: Damaged Items Notice
  6. Ensure the Create Fin (Y/N) column is set to N
  7. Click the F3 Save button

Where Search

  1. Highlight the report and select the F7 Where button – the Stockitem Reports – Where screen will display
  2. Example Where search:
    1. Process = RETURNED DAMAGED (or similar Stockitem Process)
    2. Process Date < Current Date – 1 Day
  3. Click the F3 Save button when complete

View Report

  1. Highlight the report you wish to run and select the F8 View button
  2. A prompt with the following message will display: This type of report may use a Saved File as the Source. Do you want to select the file now?
  3. If you would like the report to run using the entire database (rather than a Saved List) then select the No button
  4. The report will then display:
  5. Select the print button to print the report

Notes:

  • This report can be scheduled to run once a day in using the F6 Print button and RepStartSchedule
  • The e-mail template Most Recent Return E-mail must be run using the F6 Print button and RepStartSchedule