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See and See Also References Report

Learn to create and print See and See Also reference reports in Amlib.

Create report

  1. Launch the Amlib client.
  2. Go to Main > Reports > RepAuthority – the Authority Reports window will display.
  3. Click the F1 New button – the Select Report Format list will display:
    Select report format
  4. Highlight the template and click the Select button.
    • &AUTHSBR.QRP – for See References
    • &AUTHSAB – for See Also References
  5. The new report will appear in the list with the other existing reports.
  6. Type in a Description – for example: See Reference or See Also References.
  7. Click the F3 Save button.
  8. Highlight the report you have just created and select the F7 Where button – the Authority Reports – Where screen will display.
  9. There are four parameters:
    • Key: Check for particular data contained in the MARC tag
    • SeeKey: Check for particular data contained in the See Also MARC tag
    • Tag: Search for a particular MARC tag
    • Oper: User logged in when Authority was created
    • Date
  10. The statement should include the following settings:
    1. SeeKey - for example: SeeKey IS NOT NULL (click the Paste button with no value in 3)
      Authority Reports - Where
  11. To print a list of See Also references, you could enter the following statement:
    1. SeeAlsoKey - for example: SeeAlsoKey IS NOT NULL (click the Paste button with no value in 3)
      Authority Reports - Where
  12. Click the F3 Save button when complete.
  13. Click the F9 Order button - the Authority Reports - Order By screen will display:
    Order by screen
  14. Use the arrow keys to highlight and move Key from the Columns box to the Order By box - this prints the list in alphabetical order.
  15. Click the F3 Save button when complete.

View report

  1. Highlight the report you wish to run and select the F8 View button.
  2. The following message will appear:
    Select file for view
  3. If you would like the report to run using the entire database (rather than a Saved List) then select No.
  4. The report will then display:
    Report - View
  5. Select the print button to print the report.

 

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