Received from other libraries

Requests and associated messages can be received automatically from other libraries via the ILL Message Handler in Relais ILL. The ILL Message Handler can support several formats: ISO ILL (ISO 10160/1) and Generic script (GSM).

Generic script requests and messages are received and sent via email in an eye-readable, text-based, tagged format. Find a list of the types of messages supported and the tags used below.

As the ILL Message Handler receives an email, it parses the identifiers and tags.  For an ILL Request message, Relais adds a new request to the database.  For all other message types, Relais does the appropriate database updates as the message is parsed.

As the ILL Message Handler sends an email, it creates the appropriate message using the following tags and identifiers.  

Message types (or identifiers)

Message tags

Tag

Description
#UN:

Number of items requested

  • Ignored by Relais
A#C:  Account Number
ADR: 

 Free formatted mailing address

  • Ignored by Relais.  Relais retrieves the mailing address from the requesting library's Relais record.
ARA:  Author of Article
ART: Title of Article
AUT:  Authors
BIL: 

Free formatted billing address  

  • Ignored by Relais
CA#:  Call Number
CNO: Call Number
CO$:    Maximum Cost
DAT:  Publication Date
DDN:  DOBIS Number
EDD: Edition Date
DN:  Edition
LCN:    LCCN
LSB:  Borrowing Library Symbol
LSP:  Lending Library Symbol
N/R:

NeedByDate.      

  • Recognized formats are:
    • YYYY-MM-DD
    • YYYYMMDD
    • YYMMDD
    • MM/DD/YY
    • MM/DD/YYYY
NOT:  Note
NO.:   Additional Numbers
NUM: Additional Numbers
O/A:  Other
OCL: OCLC record number
ORG:  Organization
P/L:    Publication Place
P/M:  Publisher
P/U: Patron Name
PAG: Pages Requested
REM:  Remarks
RPT:  Report Number
SBN:  ISBN
S/E:

Patron Type

  • When the request is received this value is added to the Patron Name and stored in the Requester field. For example, if S/E: is GR, then the following is stored: Clare MacKeigan (Grad).
SER: 

Service Type.

  • Recognized values are:
    • LOAN
    • PHOTOCOPY
    • LOCATIONS ONLY
    • MICROFORM
    • CONFERENCE
SRC:   Source of Info
SSN:  ISSN
TIT:  Title 
VIA:  

Send VIA

  • When sending an ILL Request, Relais uses your preferred Delivery Method and corresponding Delivery Address when creating the value for this tag.
VOL:   Volume Issue

 

Tags used in messages other than the ILL Request

Tag Description
ANR: 

Answer to an ILL Request

  • Recognized values are:
    • WILL SUPPLY/FOURNIRA
    • UNFILLED/SANS SUCCES
    • UNFILLED/INFRUCTUEUX
DDR: 

Due Date

  • Recognized formats are:
    • YYYY-MM-DD
    • YYYYMMDD
    • YYMMDD
    • MM/DD/YY
    • MM/DD/YYYY
LOC: Locations
NLO: 

Reason Unfilled

  • Recognized values are:
    • IN USE/ON LOAN/EXEMPLAIRE DEJA PRETE
    • NO LOCATIONS FOUND/AUCUNE LOCALISATION LOCATIONS NOT FOUND/LOCALISATIONS NON TROUVEES
    • NOT OWNED/N'APPARTIENT PAS
    • NON-CIRCULATING/NON-DISPONIBLE POUR LE PRET
    • IN PROCESS/EN TRAITEMENT
    • MISSING/MANQUE A LA COLLECTION
    • IMPROPER REFERENCE/MAUVAISE REFERENCE
    • VOLUME ISSUE NOT YET AVAILABLE
    • AT BINDERY
    • COST EXCEEDS LIMITS
    • POOR CONDITION
    • NOT ON SHELF

These values are used to assign a reject code to the request.
R/2: 

Answer Retry 

  • Ignored by Relais
RCR:  Conditional Reply
REN:  Renew Answer (Yes/No)
RNL:   Renewable (Yes/No)

Example #1     ILL Request

Subject: REQ.NO/NO.DEM:B02001602

                 ILL REQUEST/DEMANDE PEB

LSB:      QMG
LSP:      NFSM
P/U:      GUYOT, JULIE
S/E:      GR
ADR:      CONCORDIA UNIVERSITY
               WEBSTER LIBRARY/ILL
               1455 DE MAISONNEUVE OUEST
              MONTREAL,QUEBEC,H3G 1M8

SER:      PHOTOCOPY/PHOTOCOPIE
TIT:      IRISH REVIEW
#UN:               1
VOL:      12
DAT:      spring 1992
ARA:      WALKER, GRAHAM
ART:      OLD HISTORY: PROTESTANT ULSTER IN LEE'S IRELAND
PAG:      65-72
SSN:      07907850
SRC:      AMICUS
NOT:      DDN 7462209 Please send via ARIEL.  ARIEL address: 132.205.102.24

Example #2     Shipped

Subject: REQ.NO/NO.DEM:B02002183-1 [B02002183]

                 ITEM SHIPPED/MESSAGE D'ENVOI

LSB:     NFSM
LSP:     BVAS
P/U:     LESKOVEC, BARBARA
S/E:     GR
SER:     PHOTOCOPY/PHOTOCOPIE
TIT:     AMERICAN ARCHAEOLOGY
VOL:      VOL.7
DAT:     1988
ARA:     DUNNELL, R.C
ART:     LOW DENSITY
PAG:     29-38
NO.:     DDN 9368798
CCL PLS SEND IF $40.00 OR LESS OTHERWISE ILLO...ARIEL
(134.153.35.19) FAX 709-737-3118

Example #3     ILL Answer - Unfilled

Subject: REQ.NO/NO.DEM: B02000486[B02002330]

  ILL ANSWER / REPONSE DE PEB             

LSB: NFSM
LSP: OONL
P/U: CHERWINSKI, JOE
TIT: FREE PRESS NEWS BULLETIN (WINNIPEG)
VOL: VOL.10 NO.39
EDD: NOV. 30, 1906
ARA: ?
ART: BRANDON CITIZENS WITHOUT....
PAG: 11
ANR: Unfilled/Infructueux
NLO: Locations not found/Localisations non trouvees
NOT: No Canadian locations found after a basic search. Since an
     OCLC search was not requested we searched for Canadian
     locations only.