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OCLC Support

Search results

Learn how to sort, view, and move through search results within the simplified cataloging interface in WorldShare Record Manager.

Enhanced Search Results screen

Bibliographic records - Enhanced Search Results screen
An image of the enhanced search screen for bibliographic records, displaying the different components of the search results screen with numbered labels

1. Tabs

The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.

  • Click on a Search to return the search results.
  • To remove a search or record, click the X (Close search tab). All searches and records are saved until you remove them, click Close All Tabs, or sign out of WorldShare.
  • To close all searches, click Close All Tabs.

2. Facets

Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and/or Language.

  • To filter your results, select the check box next to the value(s) you want to apply. Results filter automatically. The facets you select will appear at the top of the facet list under Selected Facets.
  • To remove a selected facet, click the X (Close search tab) next to the value at the top of the list, under Selected Facets, or deselect the check box next to the value.
  • Click Hide Facets to remove the facets from view.

3. Search results display

Click View Condensed Search Results to switch to the condensed search results screen.

4. Results

The number of results you receive and your place in the results list appears at the top and bottom of the results list.

  • To refresh the results list, click the Refresh button (Refresh button).

5. Sort by

Use the options in the Sort by drop-down list to determine how your search results are sorted.

  • Select how to sort your search results from the Sort by list.
    • Author (Ascending) - Lists records by author's last name in alphabetical order.
    • Author (Descending) - Lists records by author's last name in reverse alphabetical order.
    • Date (Newest First) - Lists records by the most recent publication date
    • Date (Oldest First) - Lists records by the oldest publication date
    • Library Count (Highest First) - Lists records by the highest number of WorldCat holdings by libraries for the item
    • Library Count (Lowest First) - Lists records by the lowest number of WorldCat holdings by libraries for the item
    • Relevance (default) - Relevance is the result of a ranking scheme that is based on the following:
      • How recently the item was created
      • Whether the search terms appear anywhere in the WorldCat bibliographic record

         Note: Search terms appearing in the title or author field are ranked highest

      • Whether the record is held by your library
    • Title (Ascending) - Lists records by title in alphabetical order.
    • Title (Descending) - Lists records by title in reverse alphabetical order.

 6. Search results

The first column in the results list displays brief bibliographic information about each record, including: Title, Author, Format, Publishing information, ISBN, Series, Cover art, Original cataloging agency, Transcribing agency, Authentication code, Language of cataloging, Encoding level, and OCLC Number.

  • Hover over the information icon (Information icon) to see additional information about a record, including:
    • Physical description

7. Rows

The number of rows per page and page navigation buttons appear at the top and bottom of the results list.

  • Select a number from the Rows list to change the number of rows you see per page.
  • If there is more than one page of results, use the navigation buttons to move between pages.

8. (Not) Held by my library

This column indicates whether your library has added holdings to the record. If your library has added holdings, this means your library owns or has access to one or more items represented by the record. The column also displays how many libraries in WorldCat have added their holdings to the record.

Condensed Search Results screen

Bibliographic records - Condensed Search Results screen

An image of the condensed search screen for bibliographic records, displaying the different components of the search results screen with numbered labels

1. Tabs

The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.

  • To remove a search or record, click the X (Close search tab). All searches and records are saved until you remove them, click Close All Tabs, or sign out of WorldShare.
  • To close all searches, click Close All Tabs.

2. Facets

Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and/or Language. By default, facets are hidden from the Condensed Search Results screen.

  • Click Show Facets to display available facets.
  • To filter your results, select the check box next to the value(s) you want to apply. Results filter automatically. The facets you select will appear at the top of the facet list under Selected Facets.
  • To remove a selected facet, click the X (Close facet) next to the value at the top of the list, under Selected Facets, or deselect the check box next to the value.
  • Click Hide Facets to remove the facets from view.

3. Sort by Relevance and View Enhanced Search Results

Sort by Relevance

By default, the results on the Condensed Search Results screen are sorted by relevance. If you sort any of the search results columns, click this button to restore the default sort.

Relevance is the result of a ranking scheme that is based on the following:

  • How recently the item was created
  • Whether the search terms appear anywhere in the WorldCat bibliographic record

     Note: Search terms appearing in the title or author field are ranked highest

  • Whether the record is held by your library

View Enhanced Search Results

Click View Enhanced Search Results to switch to the enhanced search results screen.

4. Results

The number of results you receive and your place in the results list appears at the top and bottom of the results list

  • To refresh the results list, click the Refresh button (Refresh button).

5. Search results

The Condensed Search Results screen provides a columnar view of bibliographic information about each record in the results list.

6. Display preferences and Rows

Display preferences

You can select which columns appear on the Condensed Search Results screen and the order in which they appear for the duration of your session. To permanently change which columns appear on the Condensed Search Results screen, see Set preferences for bibliographic records.

  1. Click the gray gear button (Gray gear button) to open the Table Column Display Preferences dialog.
  2. Select which columns appear on the Condensed Search Results screen. You must enable at least one column. By default, all columns are displayed.
    • To remove a column, deselect it in the Display column.
  3. Determine the order in which the columns appear in the condensed search results list table.
    • Click the up arrow to move a column up and the down arrow to move a column down in the list.
  4. (Optional) Click Reset Form to restore default settings.
  5. Click Save.

Rows

The number of rows per page and page navigation buttons appear at the top and bottom of the results list.

  • Select a number from the Rows list to change the number of rows you see per page.
  • If there is more than one page of results, use the navigation buttons to move between pages.

Watch a video

Simplified cataloging: Search WorldCat

Run time:  22:58

In this video, you'll learn about searching WorldCat using the simplified cataloging interface in WorldShare Record Manager.  After watching the video, you'll be able to search WorldCat using standard numbers such as ISBN, keywords such as title or author, and advanced searches such as title phrase.  You'll also be able to switch between condensed and enhanced views of search results.