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Delete LHRs

Discover how to delete an individual local holdings record or multiple local holdings records in WorldShare Record Manager.

 Note: See Delete WorldCat holdings and associated local information for information on how to delete WorldCat holdings and associated local information (LHRs and LBDs) from up to 10,000 records.

Delete a local holdings record from the local holdings record editor

  1. From the LHR editor, click Record > LHR > Delete.
  2. Click Delete. The LHR is removed from the bibliographic record. If you are removing the last LHR, you will need to select one of the following before clicking Delete:
    • Retain the WorldCat holding and linked LBD record(s).
    • Remove the WorldCat holding and linked LBD record(s).

Delete a local holdings record from a WorldCat bibliographic record

  1. From the MARC 21 record editor, scroll down to the LHRs accordion.
  2. From the LHRs accordion, click the Delete button (Delete button) for the LHR you want to delete.
  3. Click Delete. The LHR is removed from the bibliographic record. If you are removing the last LHR, you will need to select one of the following before clicking Delete:
    • Retain the WorldCat holding and linked LBD record(s).
    • Remove the WorldCat holding and linked LBD record(s).

Delete multiple local holdings records from a search results list

 Note:

  • You can only delete LHRs from the results list of a barcode index search. Selecting records from the results lists of other index searches (e.g., branch/shelving location, reproduction policy, etc.) will not activate the Delete Barcodes action.
  • You can enter up to 100 barcodes; however, you need to leave a space between each barcode entry. The system interprets this space as the Boolean OR between each barcode.
  • If you delete the last LHR associated with a bibliographic record, your OCLC holding symbol will be removed from the record.
  1. From the Scope drop-down list, select My LHRs.
  2. From the Index drop-down list, select Barcode.
  3. In the Term(s) text field, enter the barcode(s).
  4. Click Search.
  5. (Optional). Filter your search results.
  6. Select one or more LHRs that you want to delete.
     Note:
    • You can delete up to 100 local holdings records at a time.
    •  The Select All box (upper-left corner of results table) only selects the records on the current page. To expand the number of records on a page, select 20, 50, or 100 from the Rows drop-down list.
  7. Select Delete Barcoded Items from the Actions drop-down menu.
  8. From the Delete Selected Barcodes from the LHR dialog, click Delete. The selected LHRs are deleted and removed from their respective bibliographic records.

Delete a local holdings record on behalf of another institution

You can delete a local holdings record from a WorldCat bibliographic record for an institution if:

  • Your institution is set up as an agent and has a list of other libraries for which they can do work.
  • You have the Cataloging_Agent role assigned.

Contact OCLC Support to set up your library as an Agent.

Delete a local holdings record on behalf of another institution from the WorldCat Holdings screen

  1. Search for a bibliographic record.
  2. Click the Other Libraries link to open the WorldCat Holdings screen for the record.
  3. Locate the institution for which you want to delete an LHR. The Holdings column will contain a hyperlink if the institution has associated LHR data.
  4. Click the Local Holdings Available.
    • If the record has a single associated LHR, the LHR dialog opens.
    • If the record has multiple associated LHRs, the View Multiple LHRs screen opens. Click a call number or barcode to open the LHR dialog.
  5. From the LHR dialog, click Delete LHR.
     Note: If you selected an LHR from a library that you can't act as an agent for, the Delete LHR option will not display.
  6. Click Delete. The LHR is removed from the bibliographic record. If you are removing the last LHR, you will need to select one of the following before clicking Delete:
    • Retain the WorldCat holding and linked LBD record(s).
    • Remove the WorldCat holding and linked LBD record(s).

Delete a local holdings record on behalf of another institution from the LHR editor

  1. Search for a bibliographic record.
  2. Click the Other Libraries link to open the WorldCat Holdings screen for the record.
  3. Locate the institution for which you want to delete an LHR. The Holdings column will contain a hyperlink if the institution has associated LHR data.
  4. Click the Local Holdings Available.
    • If the record has a single associated LHR, the LHR dialog opens.
    • If the record has multiple associated LHRs, the View Multiple LHRs screen opens. Click a call number or barcode to open the LHR dialog.
  5. From the LHR dialog, click Edit LHR. The LHR editor opens.
  6. From the LHR editor, click Record > LHR > Delete.
  7. Click Delete. The LHR is removed from the bibliographic record. If you are removing the last LHR, you will need to select one of the following before clicking Delete:
    • Retain the WorldCat holding and linked LBD record(s).
    • Remove the WorldCat holding and linked LBD record(s).

 

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