Discover how to create a bibliographic record from the MARC 21 editor in WorldShare Record Manager.
Overview
You can create a WorldCat bibliographic record in MARC 21 using a material type template based on Anglo-American Cataloging Rules (AACR2) or Resource Description and Access (RDA).
Prepopulated defaults and values
When creating a record with a material type template, the system prepopulates these defaults in the new record:
- Field 040 — subfields a and c containing your institution symbol and a blank subfield b
- MARC fixed fields — defaults to values appropriate to the type of record.
Depending on your cataloging profile (LC, Dewey, etc.), the system also creates the applicable variable fields:
Inserting delimiter characters in fields
When updating bibliographic record fields, workarounds may be necessary for the inclusion of certain special characters and symbols.
- The US dollar sign symbol ($) is used as a delimiter to indicate a new subfield in Record Manager, and must be replaced by two dollar sign symbols ($$) if included as a non-delimiter. Example: To use the stylized title Ca$h in a 245 field, it would entered as Ca$$h.
Watch a video
Original cataloging in Record Manager
Run time: 9:26
This video covers the mechanics of using WorldShare Record Manager to add original bibliographic records to WorldCat, including deriving a new record from an existing record and creating a record from a blank MARC workform.
Create a WorldCat bibliographic record in MARC 21 with a material type template
- In the left navigation, click Create Record.
- Verify that the Data Type, Record Editor, and Format defaults are correct. If not, select the applicable option(s).
Note: Data Type, Record Editor, and Format defaults are set in User Preferences > Working with records.
- From the Material Type drop-down list, select a material type.
- Book
- Computer file
- Continuing resources
- Map
- Mixed material
- Score
- Sound recording
- Visual material
- (Optional) From the Constant Data Record Name drop-down menu, select a saved bibliographic constant data record to be automatically applied to the new bibliographic record. This menu contains an auto-suggest text field. Auto-suggestions for available bibliographic constant data records start with the first keystroke in the text field.
- Click Create. The MARC editor screen opens with your new record.
If you selected a saved bibliographic constant data record, a confirmation message will appear with the name of the applied constant data record and the field(s) overlayed from the constant data record.
- Update the bibliographic record with your institution's information.
- From the Save drop-down menu, select one of the following:
A confirmation message will appear with the OCLC control number once the record has been added to WorldCat.
- If there are any errors in the record, an error message will appear. Correct the errors and repeat steps 6 and 7.