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OCLC Support

Delete WorldCat holdings

Discover how to delete up to 10,000 WorldCat holdings at a time from WorldShare Record Manager.
  1. In the left navigation, click Record Work Lists.
  2. From the Bibliographic tab, type or paste up to 10,000 OCLC numbers you want to delete holdings for in the Target Record(s) form field. Separate each number with a space.
    • If commas or line returns are copied into the Target Record(s) form field, they will automatically be converted to spaces.
    • If you enter duplicate OCLC numbers, the system automatically removes them when you click outside the form field. You will receive the following message: Removed # duplicate record number(s).
  3. From the Record Action(s) drop-down menu, select Delete Holding(s) Only from the Delete WorldCat Holding(s) flyout menu.
  4. From the Delete WorldCat Holding(s) dialog, click Delete.
     Note: If you entered more than 1,000 OCLC numbers, you will receive the following message: You are about to delete the WorldCat Holding(s) on the first group of 1000 target records. Any remaining records will be retained in the input box.

    The Processing Record(s) dialog opens, with a progress bar that indicates how many records have already been processed. The dialog closes after processing is complete.

    A confirmation message appears identifying how many records successfully had holdings deleted when the Processing Record(s) dialog closes. If record was unable to be deleted, an error message appears.
    • If a record failed, see the Error(s) table below the Target Record(s) form field for more information.
    • If any of the records contain LHRs or LBDs, an error message will appear prompting you to choose Delete WorldCat Holdings and associated local information.
    • If holdings are deleted from a record with a merged OCLC number in the 019 tag, the system will delete the holding on the retained record.
  5. (Optional). If you entered more than 1,000 OCLC numbers, repeat steps 1-4 to set holdings on the remaining records. Repeat until complete.