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Search the Activity History

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Learn how to search the Activity History in WorldShare Collection Manager.

Search the Collection Manager Activity History

The Activity History in WorldShare Collection Manager applies to knowledge base collections, query collections, and cataloging partner collections. It does not include information about data sync collections.

 Note: Activities are tracked for 90 days.

collection-manager-search-activity-history.png

  1. Navigate to the Metadata tab > Collection Manager.
  2. Select Activity History from the Data Type drop-down menu.
  3. Select the Scope. Options include:
    • My Institution's History: Search across collections that relate to your library.
    • All Institution's History: Search across all institutions' history.
  4. In the Search Term(s) field, enter your terms or leave the field empty to return all Activity History.
  5. Click Search.

Search results will be ordered with the most recent activity first.

Filter Activity History search results

Filters in the Activity History are additive. You can combine filters and drop-down selections.

collection-manager-filter-activity-history.png

  1. Use the Show filters button collection_manager_show_filters.png to select one of the available filter types.
  2. For each Filter option, select one or more Values.
  3. (Optional) Add additional filters by using the Add filter button.
  4. (Optional) Remove filters by using the minus sign next to the filter row. Select the Remove all option to remove the filters.
  5. The search results will update as the filter is applied.

Available Activity History search filters

Find information about the available filters and subfilters and to which collections types they are applicable.

Expand to see all search filters and subfilters
Filter Value Applies to knowledge base collections Applies to query collections Applies to cataloging partner collections More information
Activity date [Date] - To [Date]
Collection activity Collection created X (local collections only) X X  
Collection updated X X X  
Collection deleted X (local collections only) X X  
Collection selected X (global collections only)      
Collection deselected X (global collections only)      
Local collection promoted to global cooperative X (local collections only)     The institution that submits the collection will see activity when they submit a collection, they withdraw it, when OCLC accepts or is unable to accept. The local collection will no longer exist once the collection becomes global. An event will remain.
Collection type Cataloging partner collection        
Knowledge Base - Global        
Knowledge Base - Local        
Knowledge Base - Shared to my library        
Query         
Loads & Feeds KBART upload X     See Knowledge base collection Activity History, KBART Upload 
Provider data load X (global collections only)     See Knowledge base collection Activity History, Provider Data Load 
Automatic holdings feed X (global collections only)     See Knowledge base collection Activity History, Automatic Holdings Feed
KB sync file X (global collections only)     See Knowledge base collection Activity History, Alternate Knowledge Base Supplier 
Provider Provider UIDs X   X  
Settings - Automatic Holdings Feed Feed added X     Refer to Knowledge base collection Activity History, Automatic Holdings Feed
Feed edited X     Refer to Knowledge base collection Activity History, Automatic Holdings Feed
Feed removed X     Refer to Knowledge base collection Activity History, Automatic Holdings Feed
Feed paused X     Refer to Knowledge base collection Activity History, Automatic Holdings Feed
Feed resumed X     Refer to Knowledge base collection Activity History, Automatic Holdings Feed
Settings - Google Scholar Collection settings - Google Scholar enabled / disabled X      
Institution Settings - Google Scholar enabled / disabled X      
Settings - MARC record delivery Collection settings - MARC records enabled / disabled X X X  
Institution settings - MARC records enabled / disabled X X X  
Settings - WorldCat holdings Collection settings - WorldCat holdings enabled / disabled X   X  
Institution settings - WorldCat holdings enabled / disabled X   X  
Sharing activity Share accepted (by another institution) X      
Shared by my library (to another institution) X      
Shared to my library (from another institution)  X      
Work list activity Title work list selected X      
Title work list deselected X