LHR Shared Print processing processes separate holdings records that are compliant with the MARC 21 Format for Holdings Data (MFHD) for the purpose of updating local holdings records (LHRs) in WorldCat. An institution may have one or many LHRs for any given bibliographic record in WorldCat.
While LHRs are based on MFHD, there are a few key aspects of OCLC's implementation of the standard to note:
Holdings records sent by libraries may contain any element in the MARC 21 Format for Holdings Data. However, only those data elements defined for use in the OCLC LHR format will be used. Complete information on LHR data elements can be found in OCLC-MARC Local Holdings Format and Standards.
Create a Local Holdings Record (LHR) for each title to define the location (Institution Symbol), print archiving program, archiving action(s), retention period, and holdings archived. The LHR will include one, two, or three 583 Action Notes in the LHR as appropriate:
Validated holdings only: Update the bibliographic holdings statement(s) once validation is complete (i.e. 85x/86x formatted holdings or 866 summary holdings statement).
Fields that must be present in a holdings record for successful LHR Shared Print processing by OCLC are:
The presence of other fields will vary depending on the content. OCLC can often supply default values for certain elements if they are lacking.
Coded holdings
$a Textual holdings (Summary holdings): If no 85x/86x formatted holdings pairs
The following fields are desired, where applicable and available, to support the LHR Shared Print processing:
Where applicable and feasible, use the 561 to record the original owner of holdings for archived materials that have been consolidated under a new print archive symbol. This may occur for existing holdings moved to a print archive status, for shared storage facilities with a single copy policy or for in-place archives where gaps are filled from contributions by other libraries.
When used for shared archives, provide a separate 561 for each original owner, e.g.:
In case of multiple ISSNs, use the first 022 $a.
Inclusion of the ISSN provides a standard match point to support linking of LHR information with other data sources.
The 561 provides a means of identifying the original owner of material that was contributed to the Print Archive (identified in 852 $a Location).
In cases where an archived serial run comprises material contributed by several libraries, a separate 561 per contributing library is recommended to note (via the $3 specific holdings contributed by each library).
If archived content is contributed to multiple shared print aggregations is subject to different retention and/or access policies, separate 583 statements should be supplied for each program. If content is contributed to multiple programs that share common preservation and access policies, a single 583 may be used. In such cases, multiple $f should be supplied to identify each of the relevant programs.
Note: The following fictional examples are provided for illustrative purposes only.
Retention 583:
583 1# $a committed to retain $c 20115103 $d 20351231 $f WEST $f WEST Bronze $u http://www.cdlib.org/services/west/d...mStatement.pdf
Retention 583:
583 1# $3 v.1-v.45 (1960-2002) $a committed to retain $c 20110101 $d 20351231 $f OCA DPR $f WEST $f WEST Silver $j ORUS $2 pda $5 OrU
Completeness 583:
583 1# $3 v.1-v.3 (1960-1962), v.5-v.37(1964-1997), v.39-v.45 (1999-2002) $a completeness reviewed $c 20110101 $f OCA DPR $f WEST $f WEST Silver
$i volume-level $l missing volumes $z missing v. 4, v.38 $2 pda $5 OrU
Retention 583:
583 1# $3 v.1-v.50 (1951-2005) $a committed to retain $c 20110101 $d 20351231 $f WEST $f WEST Gold $j AZFSP $2 pda $5 AzTeS
Completeness 583:
583 1# $3 v.1-v.50 (1951-2005) $a completeness reviewed $c 20110101 $f WEST $f WEST Gold $j AZFSP $i issue-level $l missing volumes $l reprints $z missing v.6-v.7 (1959-1960), v.17 (1970) $z reprints v.3-v.5 (1951-1958) $2 pda $5 AzTeS
Condition 583:
583 1# $3 v.1-v.50 (1951-2005) $a condition reviewed $c 20110101 $f WEST $f WEST Gold $i issue-level $j AZFSP $l tight bindings $z tight bindings v.30-v.35 (1973-1978) $2 pda $5 AzTeS
Term | Usage guidelines |
---|---|
Acidic paper | Method used to identify acidic paper should be reported in $z Public note, e.g. pH pen test, etc. |
Alkaline paper | Method used to identify alkaline paper should be reported in $z Public note, e.g. publisher note on title page, pH pen test, etc. |
Brittle paper | Assessment method and outcome should be reported in $z Public note, e.g. Double Fold test – breakage on second fold. |
Faded | Specify faded text, faded cover, etc. Use $z Public note to specify which pages, issues, or volumes are faded. |
Foxed | Specify foxed pages, foxed cover, etc. Use $z Public note to specify which pages, issues, or volumes are foxed. |
Highlighting/Underlining | Use $z Public note to specify location of highlighted or underlined text. |
Insect damaged | Use $z Public note to specify which pages, issues, or volumes are insect damaged. |
Loose | Specify loose pages, loose binding, loose covers, etc. Use $z Public note to specify the issue or volume with loose binding, covers, pages, etc. |
Marginalia | Use $z Public note to specify the issue or volume where marginalia is found. |
Mold damaged | Use $z Public note to specify which issues or volumes are damaged. |
Obscured text block | Use $z Public note to specify location of obscured text. |
Rebacked | Use $z Public note to specify which issues or volumes have been rebacked. |
Rehoused poorly | Use $z Public note to specify which issues or volumes were inappropriately rehoused, so that they may be identified for future preservation actions. |
Repaired poorly | Use $z Public note to specify which issues or volumes were inadequately or inappropriately repaired, so that they may be identified for future preservation action. |
Repaired soundly | Use $z Public note to specify which issues or volumes show evidence of prior repair. |
Stained | Specify covers, pages, etc. Use $z Public note to specify which pages, issues, or volumes are stained. |
Tight binding | Use $z Public note to specify tightly bound issues or volumes. |
Torn | Specify covers, pages, etc. Use $z Public note to specify which pages, issues, or volumes are torn. |
Warped/cockled | Use $z Public note to specify which pages, issues, or volumes are water damaged. |
Yellowed/browning pages | Use $z Public note to specify location of yellowed or browning pages. |
Term | Usage guidelines |
---|---|
Binding patterns vary | Use $z Public note to specify volumes where binding patterns differ. E.g., “Vols 32-35 bound as single unit.” |
Missing | Specify what physical material is missing, e.g. missing foldouts, pages, issues, volumes etc. Use $z Public note to specify which issues or volumes are missing or where covers/pages are missing. |
Reprints | Use $z Public note to specify which issues or volumes are reprints. |