Download knowledge base data to analyze your selections or for a third-party (Fundamentals)
Note: If you are a WMS library or using full WorldShare Collection Manager, see Download knowledge base data to analyze your selections or for a third-party.
About KB Downloads
Use the KB Downloads area of My Files to download information about all of your knowledge base collection and title selections across Collection Manager Fundamentals. You can use the files to:
- Analyze your collections. For example, you can obtain a list of all knowledge base collections or titles selected by your library
- Integrate your data into other applications or complement a third-party service. For example, you could use your information for a third-party link resolver.
Download a file from My Files
- Sign in to the WorldShare interface at your library's WorldShare URL. Replace yourlibrary with your library's identifier: https://yourlibrary.share.worldcat.org/wms
- Navigate to Metadata > My Files.
- Click Downloads > KB Downloads.
- Select a file type from the Download Type drop-down list:
- My Selected Collections: Choose this option to download a list of your selected collections
- My Selected Titles (KBART): Choose this option to download a file of all of your selected titles
Caution: Selecting My Selected Titles may result in a truncated file of all your titles due to the size limits of text editors and spreadsheet applications. See Download large files for Internet Archive and HathiTrust collections and for My Selected Titles (KBART) for more information.
- Click Download.
View your file
All file downloads are UTF-8 encoded.
My Selected Collections
Your file will open in your default spreadsheet application, for example, Microsoft Excel. The file name will be as follows. [RegistryID#] will be replaced with your library's Registry ID number:
- [RegistryID#]_collectionreport.txt
Your file will include the following:
| Column headings | Collection data |
|---|---|
| provider_name | Provider name |
| provider_uid | Provider ID |
| collection_name | Collection name |
| collection_uid | Collection ID |
| query_collection (The collection is a query collection) | True / False |
| discontinued (The collection has been discontinued or deprecated) | True / False |
| selected_records (Number of titles selected out of the available records) | # |
| available_records (Total number of titles available in the collection) | # |
| wcsync_enabled (Maintain WorldCat Holdings is enabled) | True / False |
| marcdelivery_enabled (Enable MARC Record Delivery is enabled) | True / False |
My Selected Titles (KBART)
Your file will open in your default spreadsheet application, for example, Microsoft Excel. The file name will be as follows. [RegistryID#] will be replaced with your library's Registry ID number:
- [RegistryID#]_kbart.txt
Your file will list your titles in KBART format. For more information including descriptions of each column, see KBART values and formatting.
Additional information
- To download or upload titles for a single collection, navigate to the collection and expand the collection's Titles accordion. See Collection-level settings in knowledge base collections, Titles
- For more information, see Upload and download locations in Collection Manager Fundamentals