Note: If you are a WMS library or using full WorldShare Collection Manager, see How to add a new title to an existing collection.
Titles can be added to collections one-by-one. If you have multiple titles you want to add to a collection, submit your changes to OCLC Support.
Note: Titles cannot be added to global collections in bulk via KBART. For information about adding titles to local collections, see Create a knowledge base collection.
To add a single title to a Global knowledge base collection:
Location in the UI | Editable field in global titles | Global tab: Edits applied globally | Local tab: Edits applied locally | In KBART |
---|---|---|---|---|
Title Properties accordion | Title Name | X | publication_title | |
Journal: Coverage start & end dates | X | date_first_issue_online; date_last_issue_online | ||
eBook/Non-Serial: Date | X | date_first_issue_online; date_last_issue_online - year may be repeated |
||
Journal: Volume & issue numbers | X | num_first_vol_online; num_first_issue_online; num_last_vol_online; num_last_issue_online | ||
Journal: Embargo | X | embargo_info | ||
eBook/Non-Serial: Author | X | first_author | ||
eBook/Non-Serial: Provider | X | publisher_name | ||
GovDocs Repository ID | X | vendor_id | ||
Title URL | X | title_url | ||
OCLC Number | X | oclc_number | ||
Override OCLC Number | X | - | ||
Grouped OCLC Numbers | X | - | ||
Print identifier: ISSN or ISBN |
X | print_identifier | ||
Online identifier: eISSN or Other ISBNs |
X | online_identifier | ||
Notes: Title Note; Staff Note; Coverage Note; Location note |
X | title_notes; staff_notes; coverage_notes; location_notes |
||
Title Linking accordion | Override Link Scheme | X | oclc_linkscheme | |
Title ID (Linking Key) | X | title_id |
When adding titles to existing collections through the global cooperative, you must include linking key values in the Linking fields of the title's metadata. Linking Key values are made up of letters and/or numbers. They are the most reliable unique identifier for a title and are used to build URLs that resolve to the vendor’s platform. The Linking Key value for a title often appears at the end of a title's URL. The last string of numbers you see in a title's URL is often the “key” for that item.
If you know the Linking Key for a title, you can look within the collection at other titles' title-level linking fields and look at collection-level linking fields to determine the Title URL for a new title.
To find an example of the value in the WorldShare interface, navigate to Collection Manager Fundamentals and to the title and open it. Find the Title ID (Linking Key) field under the Linking section.
The picture shows title-level fields from the e-book title: "100 Ideas for Primary Teachers: Behaviour Management" and the following fields and data:
For information about linking key values, see the Linking section of the documentation on title-level settings.