Apply default constant data

Apply default constant data

With an online or local authority record open:

• Apply online default - While logged on, navigate to Edit > Constant Data > Online > Apply Default or press <Ctrl><A>.
• Apply local default - While logged on or offline, navigate to Edit > Constant Data > Local > Apply Default or press <Ctrl><Y>.

 Note: Alternatively, apply the default constant data automatically to:

• Imported records
• Records retrieved via batch searching 

Apply constant data by name

1. With an online or local authority record open:
   • Apply online constant data by name - While logged on, click Edit > Constant Data > Online > Apply by Name or press <Ctrl><U>.
     Or
   • Apply local constant data by name - While logged on or offline, click Edit > Constant Data > Local > Apply by Name or press <Ctrl><B>.
2. In the Apply Constant Data Record dialog, enter the name of the constant data record you want to apply.
3. Click a button to select the MARC fields you want to apply:
   • Fixed
   • Variable (default)
   • Both
4. Click OK or press <Enter> to apply.
   Or
   Click Cancel to cancel applying constant data.

Apply constant data from a list

Selecting and applying a constant data record from a list allows you to:

• Retrieve and apply any authority constant data record.
• Apply an authority constant data record without first making it your default constant data.
• Specify different MARC fields to apply than those you selected for a default constant data.

 Caution: If you have only one constant data record, you cannot apply from a list. Either:

• Set the single constant data record as the default, and then apply the default.
  Or
• Apply the single constant data record by name.

If you have multiple constant data records, to retrieve a list of all of them (same procedure as searching for constant data records):

1. With an authority record open to which you want to apply a selected constant data record:
   • While logged on, click Edit > Constant Data > Online > Apply from List or press <Alt><E><D><O><L>.
   • While logged on or offline, click Edit > Constant Data > Local > Apply from List or press <Alt><E><D><L><L>.
   • While logged on, click Authorities > Search > Online Constant Data or press <Ctrl><N>.
   • While logged on or offline, click Authorities > Search > Local Constant Data or press <Ctrl><L>.
2. In the Search Online [or Local] Authority Constant Data dialog:
   • Enter a name to search for a specific record.
   • Leave text fields empty or click Clear Search to retrieve all constant data records.
3. Click OK or press <Enter>.
4. In the Online [or Local] Authority Constant Data List, select the name of the record you want to apply.
5. At the top of the list under MARC Fields to Apply, select the MARC fields you want to apply:
   • Fixed
   • Variable (default)
   • Both
6. At the top of the list, click Apply Selected.
   = Caution: If you selected multiple constant data and then applied from the list, only the last constant data record among the selected records is applied. You cannot select multiple records in the online constant data file.=

 Note: You can leave the list of constant data records open in order to apply constant data from the list many times.

Once you have an authority record or a list of selected records open to which you want to apply constant data, use Window > [name of window], or press <Alt><W><[window number] to return to the constant data list. Then, when you apply constant data from the list, the client applies it to the correct window, the last open window.

Do not use <Ctrl><Tab> or <Ctrl><F6>, since as you toggle through windows to get to the constant data list, the last open window is not the correct target for the constant data.