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OCLC Support

Enter a keyword/numeric search for authority records

Discover how to enter a keyword/numeric search for authority records in Connexion client.

 Note: For the most precise search, use the LCCN with the hyphen (index label: ln), or use the OCLC ARN (index label: an).

  1. Navigate to Authorities > Search > LC Names and Subjects, click the Search LC Names and Subjects button (Search LC Names and Subjects button), or press <Shift><F2>.
  2. In the Keyword Search area, enter a word or phrase in the first Search for field and select an index in the adjacent list.
    Or
    Select keyword(s) from the list of up to 10 of your last search terms.
     Note: The list displays all available indexes and index labels followed by a colon (:) (required punctuation).

    Guidelines for keyword searches:
    • To combine keywords:
      • Search for two or more terms in the same index - Enter the terms in a single text field and select the index. Enter the significant words of the name or a subject heading in order as they usually appear. Separate words with spaces. Spaces between words are treated as and operators. You can also combine terms with or and/or exclude terms with
        not.
      • Search for two or more terms in different indexes (see step 3).
    • Omit prepositions and articles.
    • You can enter diacritics. The system removes them before processing the search.
    • Do not enter subfield codes in a keyword search.
    • When WorldCat derived and keyword search results include words with diacritics, the records may be sorted out of sequence with words that do not have diacritics, whether you use the client or the browser interface.
    • See Tips for keyword searches for more details.

    Guidelines for numeric searches:
    • ARN: Enter all digits. Leading zeros are optional.
      Example: Enter 01450635 or 1450635 or precede either with index label an: with no space between the label and number.
    • LCCN: Enter the year portion (2 or 4 digits), hyphen, and control number. Leading zeros in the control number portion are optional. Alphabetic prefix is optional to increase precision.
      Examples:
      78-5201 or 785201
      2001-12345 or 200112345
      82-000012 or 82000012
      82-12 or 8212
      n85-204041 or n85204041
      sh85-61704 or sh8651704

       Note: The LCCN index includes both field 010 subfields a z and field 667. The system only retrieves records with field 667 containing the word undifferentiated. See more in Authorities: Formats and Indexes.

    • ISBN: Enter 10 digits, no hyphen. You may omit a leading zero. Enter x (final character) in upper- or lowercase.
      Example: Enter 1556156790
      See Technical Bulletin 253: ISBN and OCLC Number Changes for more about 13-digit ISBNs.
    • ISSN: Enter 4 digits, hyphen, 4 digits. Enter x (final character) in upper- or lowercase.
  3. (Optional) To combine the keyword or phrase you entered with a search in another index, type up to four more words or phrases in the other text boxes, select an index for each. and select AND, OR, or NOT to combine the searches.
    • AND finds records that contain both terms in the same record
    • OR finds records that contain either term
    • NOT finds records that contain the first term but not the second term
  4. (Optional) Show or hide cross references in search results:
    • To show See reference tracings in addition to the main entry for each record, select the Show See References in Results check box. The LC Authority File Search List shows multiple-line entries that include the 4XX fields for each main entry.
    • To show See Also reference tracings for each main entry, select the Show See Also References in Results check box. The LC Authority File Search List shows multiple-line entries that include hot links to the 5XX fields for each main entry.
    • To include both See and See Also references for each main entry, select both check boxes. The LC Authority File Search List shows multiple-line entries that include both the 4XX fields and hot links to the 5XX fields for each main entry.
    • To show only the main entry for each match, deselect both check boxes (default).

       Note: Cross reference settings apply to command line keyword, numeric, and derived search results. The system ignores these options for command line phrase searches (browsing).

  5. (Optional) If you want to keep the search, select the Retain Search check box.
    • A check mark indicates that the last search you enter will be retained, including search terms and indexes.
    • The client keeps the search when you close and reopen the dialog or the program.

       Note: To delete all retained searches in the dialog, click Clear Search. The client deletes search terms from the search boxes but retains them in the search lists. The client also retains index selections.

  6. When finished, perform one of the following actions:
    • Click OK or press <Enter>
    • Click Clear Search to clear the search and enter another.
    • Click Cancel to cancel the search and close the dialog.

See Use LC authority file search results for more about working with results of the search.

 Note: See note above about the display of the CHILDREN’S qualifier in results lists.