Records and lists

Select colors for displaying records

You can change colors for record display to:

• help visually distinguish bibliographic records from authority records.
• display invalid MARC-8 characters if you use Edit > MARC-8 Characters > Verify.
• display automatically converted MARC-8 CJK characters if you use Edit > MARC-8 Characters > Convert to MARC-8 CJK.

1. Navigate to Tools > Options or press <Alt><T><O>.
2. Click the Record Display tab.
3. Under Elements > Colors, select one of the following:

    Note: You can make records appear more like continuous text by eliminating cell borders: Select the same color for window and field background.

   • Bibliographic Window background (Default: Gray)
   • Bibliographic Text (Default: Black)
   • Bibliographic Field cell background (Default: White)
   • Authority Window background (Default: Gray)
   • Authority Text - Default: Black)
   • Authority Field cell background (Default: White)
   • Invalid MARC-8 characters (Default: Red)
   • Converted MARC-8 CJK characters (Default: Green)
4. Click Define.
5. Use the standard Windows Color window to select a color or click Define Custom Colors to create a color.
6. Click OK.
7. Repeat steps 3-6 to select colors for other record elements.
8. When finished, perform one of the following actions:
   • Click Close or press <Enter> to apply the settings and close the window.
   • Click Apply to apply the settings without closing the window.
   • Click Cancel to cancel changes.
9. (Optional) To undo your settings any time, open the Record Display window again and click Reset to return to the original (default) colors.

Select display of fields with lengthy data

By default, the client expands variable field cells as needed to show all data. You have the option to truncate data in lengthier fields to three or four lines and view it using a vertical scroll bar.

On the Record Display tab (Tools > Options), click the View All Field Data check box to select or clear the option.

• A check mark indicates that the option is selected.
• When the option is selected, fields expand as needed to display all data.
• When the option is cleared, fields are truncated if they are longer than three or four lines. The client adds a vertical scroll bar to view all data in the field.

Default: Check box is selected. Fields expand as needed to display all data.

Select display of fixed field in records

Options for the fixed field display include:

• Change position of fixed field to the top (default) or bottom of the record or display as variable field.
• Show or hide drop-down lists of fixed field element values (by default the lists display).

See Edit bibliographic records or Edit authority records for more information.

Select a font type and size(s) to display and print records and lists

For better readability or to save space on pages of printouts, you can change font size or type:

1. Navigate to Tools > Options or press <Alt><T><O>.
2. Click the Fonts tab.
3. In the Font list under Records and Lists, click the name of a font to select a font type for printing records and lists. The list shows all of the fonts installed on your workstation.
   Default: Arial Unicode MS (if installed on your workstation; system default font, if not)

    Caution: Arial Unicode MS is a Unicode-compliant font. If you change fonts, you must specify a Unicode-compliant font to display diacritics and special characters.

    Note: A different font is recommended for printing labels.

4. Select a font size for displaying:
   1. Records - In the Display Font Size list under Records and Lists/Records, select a font size or highlight the size shown and enter a font size.
      Default: 9 pt
       Note: 
      • When you change the font size for displaying records, the change does not take effect until the next time you display a record.
      • The font size you select also determines the font size of text you enter in client search windows.
   2. Lists - In the Display Font Size list under Records and Lists/Lists, select a font size or highlight the size shown and enter a font size.
      Default: 9 pt
5. Select a font size for printing:
   1. Records - In the Print Font Size list under Records, select a font size or highlight the size shown and enter a font size.
      Default: 9 pt
   2. Lists - In the Print Font Size list under Lists, select a font size or highlight the size shown and enter a font size.
      Default: 9 pt
6. When finished selecting a font and font size(s), perform one of the following actions:
   • Click Close or press <Enter> to apply the settings and close the window.
   • Click Apply to apply the settings without closing the window.
   • Click Cancel to cancel changes.

Print records to a text file

1. To print records to a text file, select one of the following options:
   • On the Printing tab (Tools > Options), under Records, select the Output to Text File check box. In the adjacent text box, enter the full path and file name of a text file.
   • Accept the default file, Records.txt, located in X:\Documents and Settings\[user name]\Application Data\OCLC\Connex\Db\Records.txt (X = the letter of your hard drive)
   • Click Browse, navigate to another text file, and then click Open.
   
   Default: Check box is cleared. Records print to your default printer in Windows, not to a text file
   
   With the print-to-file option selected:
   • The first time you print records, if the file doesn't exist, the client creates it and prints the records to it. If the file already exists, the client asks if you want to overwrite the existing records, append to the existing records, or cancel printing.
   • The client continues to print records to the file until you clear the check box.
   • Text files support the ALA character set used in the client to enter diacritics and special characters.
2. When finished, perform one of the following actions:
   • Click Close or press <Enter> to apply the settings and close the window.
   • Click Apply to apply the settings without closing the window.
   • Click Cancel to cancel changes.