Discover how to create an authority record from a workform in Connexion client.
When to use a name authority workform
Use a workform if you:
Are a NACO participant.
Have searched the LC authority file thoroughly and find that:
No authority record exists for the heading you want to use.
No authority record exists for a related or similar heading.
The heading is not used in a bibliographic record that meets NACO criteria for a source record.
Create a record from a workform
The client provides workforms for MARC record formats to use as a template for creating an original authority record. You can open a workform while you are logged on or offline.
Navigate to Authorities > Create > Single Record > Blank Record or press <Ctrl><Shift><K>.
If you are offline and have not defined a MARC organization code, the client gives you a message that you must define a code.
Click OK. The client opens the Tools > Options > General tab automatically.
Under Offline Cataloging, enter your code in the MARC Organization Code field.
A generic workform opens. This workform does not supply a valid fixed field for any authority record type.
The client supplies field 040 data from the MARC organization code associated with your logon authorization if you are online or the from code you supplied in Tools > Options > General if you are offline and includes eng in subfield b (e.g., 040 OCoLC b eng c OCoLC).
NEW appears in the ARN field. The record is assigned an ARN only when you add the record to the LC authority file (NACO-affiliated libraries).
Or Navigate to Authorities > Create > Single Record > [authority record type]. On the submenu, select one of the following types:
Conference Name
Corporate Name
Geographics
Personal Name
Series
Uniform Title
Same as when you use the Blank Record workform, except that the workform opens with fixed-field data automatically supplied that is valid for the workform type you selected.
Complete the record by adding data. If helpful, you can:
To prevent duplicate records: Search the LC authority file to be sure a record has not been added since you started work on it and then add the new record to the LC authority file
Save the record to the online or local file to work on later. Or Submit the record for peer review.