Users in CONTENTdm Administration refer to administrative users with various levels of administration rights, such as adding collections, configuring collections, adding other users, and configuring the CONTENTdm website. These administrative user accounts are set up using their OCLC LDAP accounts. To add someone to CONTENTdm Administration, they must have an OCLC LDAP account.
The Welcome Email you received upon subscribing to CONTENTdm references an initial system administrator account, created from an OCLC LDAP account, with all available server and collection rights. This primary account holder can add additional users and assign the administration rights. There is no limit to the number of users that can be added. One user must have the ability to administer user rights.
Adding new users means granting CONTENTdm-specific rights to user accounts that already exist in OCLC LDAP accounts. To create new user accounts in OCLC LDAP, do one of the following:
Note:
To add a user to CONTENTdm Administration, you must know the user's OCLC LDAP account user name.
An updated list containing the added new user is shown.
CONTENTdm has two levels of administration rights: Server Rights and Collection Rights.
Note: All users with a user account on the CONTENTdm Administration can use the Project Client to add items. This is in addition to any server or collection rights they have been granted.
There are four server rights which are global-level rights that apply to all collections.
Server rights | Action |
---|---|
Add collections |
|
Delete collections |
|
Administer user rights |
|
Setup global website |
|
Note: To configure collection profiles, you also need to have Setup collection profile right for the collection(s) (see table below).
There are seven Collection rights. These are collection-specific rights.
Collection rights | Edit label | What it allows |
---|---|---|
Approve items and build indexes | Approve |
|
Edit metadata | Edit |
Note: Changes are effective after re-indexing. |
Set access rights | Rights |
Note: Set access rights means to set permission for certain contents to be accessed by users (either based on user names or IP addresses). To change item-level permissions, you must also have the right to Edit metadata. To change collection-level permissions, you must also have the right to Setup collection profile. |
Delete and unlock items | Delete |
|
Setup collection profile |
Profile |
|
Run reports and export metadata | Reports |
|
Setup collection-level website | Website |
|
The above user rights matrix is complex and can be confusing. Here are a few common scenarios of how to assign rights based on different user functions:
Site administrators and librarians are responsible for administering user rights, adding and deleting collections, configuring collection properties, and working with contents.
They should have the first 3 items in server rights (add collections, delete collections, administer user rights) and the first 6 items in collection rights (approve items and build indexes, edit metadata, set access rights, delete and unlock items, setup collection profile, and run reports and export metadata).
Student interns work with scanning and uploading contents and inputting metadata, possibly with specific collections only.
They should have the right to Edit metadata, and based on which collections they are working on, they can be given the rights to Set access rights, Delete and unlock items, Setup collection profile, and Run reports and export metadata for certain collections.
Web administrators are in charge of how the website looks and functions for the end-user.
They should have the right to Setup global website, or, if they belong to a consortium, they should have collection right to Setup collection-level website.
Consortiums share the use of a CONTENTdm website. With the collection rights assignment capability of CONTENTdm, administrators can easily separate the tasks of their members without overlapping functions.
A user's CONTENTdm administration rights can be edited or deleted.
In viewing user rights:
In editing user rights, you have more sophisticated controls than when you assign rights to users that are just added.
Select server rights: Check the rights you want to assign to the user and click save changes.
Select collection rights: Assign certain rights to a subset (or all) of the collections. These new selections will overwrite what was there for those collections previously. You repeat it to assign rights to all collections.
The rights are indicated by one bold word. For example, Approve is short for Approveitems and build indexes.
Current collection rights appear below Select collection rightsand show which existing setting you are working with. The X mark indicates that the user has the right.
For example, if you want to assign a new set of rights for the user in a certain collection:
If the same rights should be used for multiple collections:
The new selection of rights will replace existing rights for each collection.
This also works to remove rights indirectly. Select the collections you wish to remove rights from, check the rights you want to assign instead, and save changes. Newly assigned rights will overwrite old rights, thus removing the rights you want to eliminate.
When you delete users using the CONTENTdm Administration interface you are deleting their specific CONTENTdm Administration rights; you are not deleting their accounts from OCLC LDAP accounts.
Note: You cannot delete Administer user rights for the account that you are currently using.
To delete users:
The user list no longer lists the user that was deleted.