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Metadata reports

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View all available WorldShare Record Manager standard reports in WorldShare Reports.

 Note: Currently there are only reports available for the Record Manager application.

Daily Record Manager Actions

The Daily Record Manager Actions report lists the daily number of initial holdings set, holdings deleted and WorldCat records replaced. It also lists the number of local bibliographic data (LBD) records as well as Canadiana and Library of Congress authority records added, deleted, and replaced.

 Note: Export counts in the Daily Record Manager Actions report include both TCP/IP exports to your local ILS and exports to file.

Daily Record Manager Actions interface

Daily Record Manager Actions

Daily Record Manager Actions - Report elements
Report element Description
Start Date The start date for the report.
Days The number of days (e.g., 7) included in the report.
Data Type The type of data (e.g., Bibliographic Records) on which an action was taken. Click a data type to drill-down to specific actions taken.
 
Data type and actions captured - Table
Data type Actions captured
Authority Records - Canadiana
  • Add Canadiana Authority Record (Data available prior to February 6, 2019)
  • Add Canadiana Names Authority Record
  • Add Canadiana Subjects Authority Record
  • Browse for Canadiana Authority Record
  • Delete Canadiana Authority Record (Data available prior to February 6, 2019)
  • Delete Canadiana Names Authority Record
  • Delete Canadiana Subjects Authority Record
  • Export Canadiana Authority Record (Data available prior to February 6, 2019)
  • Export Canadiana Names Authority Record
  • Export Canadiana Subjects Authority Record
  • Replace Canadiana Authority Record (Data available prior to February 6, 2019)
  • Replace Canadiana Names Authority Record
  • Replace Canadiana Subjects Authority Record
  • Search for Canadiana Authority Record
Authority Records - LC
  • Add LC Authority Record
  • Browse for LC Authority Record
  • Delete LC Authority Record
  • Export LC Authority Record
  • Replace LC Authority Record
  • Search for LC Authority Record
Bibliographic Records
  • Issue set holdings command
  • Initial holding set in WorldCat
  • Add WorldCat record
  • Replace WorldCat record
  • Delete WorldCat holdings
  • Delete WorldCat record
  • Export WorldCat record 
Local Bibliographic Data Records
  • Add LBD Record
  • Move LBD Record
  • Replace LBD Record
  • Update Bulk LBD Records (Record Work Lists)
  • Update Single LBD Record
  • Delete LBD Record
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.

Monthly Record Manager Actions

The Monthly Record Manager Actions report lists the monthly number of initial holdings set, holdings deleted and WorldCat records replaced. It also lists the number of authority and local bibliographic data (LBD) records as well as Canadiana and Library of Congress authority records added, deleted, and replaced.

 Note: Export counts in the Monthly Record Manager Actions report include both TCP/IP exports to your local ILS and exports to file.

Monthly Record Manager Actions interface

Monthly Record Manager Actions

Monthly Record Manager Actions - Report elements
Report element Description
Start Date (Month) The start month for the report.
Months The number of months (e.g., 12) included in the report.
Data Type The type of data (e.g., Bibliographic Records) on which an action was taken. Click a data type to drill-down to specific actions taken.
 
Data type and actions captured - Table
Data type Actions captured
Authority Records - Canadiana
  • Add Canadiana Authority Record (Data available prior to February 6, 2019)
  • Add Canadiana Names Authority Record
  • Add Canadiana Subjects Authority Record
  • Browse for Canadiana Authority Record
  • Delete Canadiana Authority Record (Data available prior to February 6, 2019)
  • Delete Canadiana Names Authority Record
  • Delete Canadiana Subjects Authority Record
  • Export Canadiana Authority Record (Data available prior to February 6, 2019)
  • Export Canadiana Names Authority Record
  • Export Canadiana Subjects Authority Record
  • Replace Canadiana Authority Record (Data available prior to February 6, 2019)
  • Replace Canadiana Names Authority Record
  • Replace Canadiana Subjects Authority Record
  • Search for Canadiana Authority Record
Authority Records - LC
  • Add LC Authority Record
  • Browse for LC Authority Record
  • Delete LC Authority Record
  • Export LC Authority Record
  • Replace LC Authority Record
  • Search for LC Authority Record
Bibliographic Records
  • Issue set holdings command
  • Initial holding set in WorldCat
  • Add WorldCat record
  • Replace WorldCat record
  • Delete WorldCat holdings
  • Delete WorldCat record
  • Export WorldCat record
Local Bibliographic Data Records
  • Add LBD Record
  • Move LBD Record
  • Replace LBD Record
  • Update Bulk LBD Records (Record Work Lists)
  • Update Single LBD Record
  • Delete LBD Record
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.

Daily WorldCat Metadata API Actions

The Daily WorldCat Metadata API Actions report lists the daily number of Metadata API actions.

Daily WorldCat Metadata API Actions interface

Daily WorldCat Metadata API Actions

Daily WorldCat Metadata API Actions - Report elements
Report element Description
Start Date The start date for the report.
Days The number of days (e.g., 7) included in the report.
Data Type The type of data (e.g., Bibliographic Records) on which an action was taken. Click a data type to drill-down to specific actions taken.
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.

Monthly WorldCat Metadata API Actions

The Monthly WorldCat Metadata API Actions report lists the monthly number of Metadata API actions.

Monthly WorldCat Metadata API Actions interface

Monthly WorldCat Metadata API Actions

Monthly WorldCat Metadata API Actions - Report elements
Report element Description
Start Date (Month) The start month for the report.
Months The number of months (e.g., 12) included in the report.
Data Type The type of data (e.g., Bibliographic Records) on which an action was taken. Click a data type to drill-down to specific actions taken.
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.

Daily LHR Maintenance Summary

The Daily LHR Maintenance Summary report lists the daily number of:

  • Local holdings records (LHRs) added, deleted, moved, and updated
  • Shared Print Commitments added/edited and removed
Daily LHR Maintenance Summary interface

Daily LHR Maintenance Summary report

Daily LHR Maintenance Summary - Report elements
Report element Description
Start Date The start date for the report.
Days The number of days (e.g., 7) included in the report.
Action The type of LHR action.
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.

Monthly LHR Maintenance Summary

The Monthly LHR Maintenance Summary report lists the monthly number of:

  • Local holdings records (LHRs) added, deleted, moved, replaced, and deleted
  • Shared Print Commitments added/edited and removed
Monthly LHR Maintenance Summary interface

Monthly Local Holdings Record Maintenance Summary Report

Monthly LHR Maintenance Summary - Report elements
Report element Description
Start Date (Month) The start month for the report.
Months The number of months (e.g., 12) included in the report.
Action The type of LHR action.
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.

Monthly LHR Maintenance Detail

The Monthly LHR Maintenance Detail report lists the monthly number of:

  • Local holdings records (LHRs) added, replaced, and deleted
  • Shared Print Commitments added/edited and removed

It includes the OCLC record number for each LHR.

Monthly LHR Maintenance Detail interface

Monthly Local Holdings Record Maintenance Detail Report

Monthly LHR Maintenance Detail - Report elements
Report element Description
Start Date The date for the report.
Days The number of days (e.g., 7) included in the report.
OCLC Record # The OCLC identifier for the record.
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.
Action The type of LHR action.
Date The date an Action was taken.

Update Bulk LBD Records (Record Work Lists)

The Update Bulk LBD Records (Record Work Lists) report provides statistics for local bibliographic data (LBD) records that were edited in bulk for the days or months that you selected. To launch this report, use the following drill-down link paths:

Update Bulk LBD Records (Record Work Lists) interface
Daily Update Bulk LBD Records (Record Work Lists)

Update Bulk LBD Records (Record Work Lists) report - Daily view



Monthly Update Bulk LBD Records (Record Work Lists)

Update Bulk LBD Records (Record Work Lists) report - Monthly view

Update Bulk LBD Records (Record Work Lists) - Report elements
Report element Description
Transaction ID The system-assigned identifier for a bulk edit transaction.
Record Work List Name The user-assigned bulk edit record work list name.
Edit Action The bulk edit action that was performed on a given record work list.

Each edit action will have one of the following prefixes:
  • Base Script
  • Customized Script
  • Script Package
Status The status of the transaction for a bulk edit action.

Status values include:
  • Submitted
  • Updated
  • Not Updated

 Note: This report element is only present in the Daily Update Bulk LBD Records (Record Work Lists).
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.

Update Bulk LHRs (Record Work Lists)

The Update Bulk LHRs (Record Work Lists) report provides statistics for local holdings records (LHRs) that were edited in bulk for the days or months that you selected. To launch this report, use the following drill-down link paths:

Update Bulk LHRs (Record Work Lists) interface

Daily Update Bulk LHRs (Record Work Lists)


Update Bulk LHRs (Record Work Lists) report - Daily view



Monthly Update Bulk LHRs (Record Work Lists)

Update Bulk LHRs (Record Work Lists) report - Monthly view

Update Bulk LHRs (Record Work Lists) - Report elements
Report element Description
Transaction ID The system-assigned identifier for a bulk edit transaction.
Record Work List Name The user-assigned bulk edit record work list name.
Edit Action The bulk edit action that was performed on a given record work list.

Each edit action will have one of the following prefixes:
  • Base Script
  • Customized Script
  • Script Package
Status The status of the transaction for a bulk edit action.

Status values include:
  • Submitted
  • Updated
  • Not Updated

 Note: This report element is only present in the Daily Update Bulk LHRs (Record Work Lists).
Institution Symbol The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol.