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WorldShare License Manager release notes, February 2023


Release Date: February 25, 2023


The License Manager release has been delayed and will now take place on Saturday, February 25 from approximately 9am ET to 12pm ET. This release includes database changes necessary for upcoming enhancements. While this release is being installed, the License Manager screens may load with incomplete tools and Collection selections. We recommend users refrain from making changes in License Manager until all tools and data are available, and the installation process is complete. Other WMS applications will be fully accessible during this time. 

Recommended actions

During the release window, refrain from making changes in License Manager. 


The license search results table has been adjusted in anticipation of working with new features in the future.  

  1. The Bulk Change Terms of Use button has been moved within a new Bulk Actions menu. Use the checkboxes on the table to select which licenses to include in the Bulk Change Terms of Use. You can see how many licenses will be included in the bulk change in the parenthesis.  

new bulk terms.jpg

  1. The current Export button has been retired. The Export function can now be accessed beneath the Bulk Actions menu. At this time, the export will trigger a download of all licenses in the table, regardless of checkbox selections. We are planning to improve this in the future. You will see a count of how many licenses will be included in the export in the parenthesis. Larger exports may result in a timeout based on the amount of data they contain. If you experience this, please narrow your license search and export a smaller set.  

new export.jpg

  1. The Filters have a slightly new design and the reset button has been moved within the filters.  

new reset.jpg

Bug Fixes

There was a bug that the Public Notes Template did not populate for custom terms set to “Silent”. This has been fixed. If you would like to include custom terms set to “silent” in your public notes, please re-run the Public Notes Template. See the notes workflows documentation.   

Important links

Post-release sessions

To help you become familiar with the new features, enhancements, and improvements included in this release, there is an update session scheduled. Please note the session time zones when registering. The sessions will be recorded and archived for future viewing on the OCLC Community Center. Please register, even if you cannot attend, to receive a link to the recorded session.

WorldShare License Manager Product Updates with Community Q&A

Date: 21 February 2023


Support website(s)

Support information for this product and related products can be found at: