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What are the configuration requirements for EDIFACT Demand-Driven Acquisitions (DDA)

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Symptom

  • Configuration of DDA orders with EDIFACT

Applies to

  • WorldShare Acquisitions

Resolution

The importing of order data needs to have a corresponding order line item in the system in order to invoice the item.  For this to happen, there needs to be a way to identify this line item int he EDIFACT invoice message.  This needs to be an RFF+LI or an EFF+SLI value.

The only way then to import DDA items is to first import these items using MARC order data in order to create the order items necessary to later import the invoice data. 

The following will need to be in place:

  1. A DDA Plan order is created in WMS for all DDA items from Browns.
  2. A unique number is entered in the Vendor Order Number field in the DDA order in WMS.
  3. This number is provided in all MARC order files for DDA items in the 981 $n.
  4. Also in the MARC order filed, the DDA item must have the appropriate fund code in the 949 $p.  (The later invoice item inherits the fund from the order item.  If not, this will have to manually entered on the invoice.)
  5. A unique identifier is provided in the 981 $z field of the MARC order data for the item, which is then later provided in the RFF+SLI in the EDIFACT invoice.

After importing the order data for the DDA items, you can then import the EDIFACT invoice data with the unique identifier in the RFF+SLI.

The only other way to import invoice data for such items would be for a library to manually create those DDA order items in WMS.

Page ID

65872