Search preferences

Discover how to set preferences for advanced and basic searches in WorldShare Acquisitions.

Overview

You can set your preferences for advanced and basic searches. When you set user preferences, the options you select will appear when you open Discover Items in the left navigation.

  1. On the left navigation, click Discover Items.
  2. Click User Preferences.

 Note: After setting search preferences:

Set search preferences for advanced searches

Searching - Advanced accordion - Image

The Acquisitions Searching - Advanced options accordion

  1. From the User Preferences screen, click Searching - Advanced.
  2. For Language(s) of Cataloging, select the language(s) used for the description of the item.
  3. For Source of Cataloging, select the code used to designate the institution that is primarily responsible for the content of the catalog record.
    • Any (default)
    • DLC (Library of Congress)
  4. For Search Scope(s) for Bibliographic Records:
    • Select which search scopes appear in the Scope drop-down list. By default, all search scopes are selected.
      • To disable a search scope, deselect it in the Display column.
    • Select the default search scope.
      • All WorldCat (default)
      • My Library Holdings
    • Determine the order in which the search scopes appear in the Scope drop-down list.
      • Click the up arrow to move a search scope up and the down arrow to move a search scope down in the list.
  5. For the first enabled search scope, click the search scope name and then select the following:
    1. For Default Sorting Method, select how your search results are sorted.
      Available default sorting methods
      • Author (Ascending)
      • Author (Descending)
      • Date (Newest First)
      • Date (Oldest First)
      • Library Count (Highest First)
      • Library Count (Lowest First)
      • Relevance (default)
      • Title (Ascending)
      • Title (Descending)
    2. For Index Display Order:
      1. Select which indexes appear in the Index drop-down list. By default, all indexes are selected.
        • To disable an index, deselect it in the Display column.
      2. Select the default index by enabling the Default radio button for the index. By default, Keyword is selected.
      3. Determine the order in which the indexes appear in the Index drop-down list.
        • Click the up arrow to move an index up and the down arrow to move an index down in the list.
      4. Click Back to Search Scopes and repeat steps 1-3 for the remaining search scope(s).
  6. Click Save.

Set search preferences for basic searches

Set data type preferences

Searching - Basic accordion: Data Type Options - Image

The Acquisitions Data Type Options accordion

  1. From the User Preferences screen, click Searching - Basic.
  2. Click Data Type Options to expand.
  3. Select which data types appear in the Data Type drop-down list. By default, all data types are selected.
    • To disable a data type, deselect it in the Display column.
  4. Select the default data type by enabling the Default radio button for the data type. By default, Bibliographic Record is selected.
  5. Determine the order in which the data types appear in the Data Type drop-down list.
    • Click the up arrow to move a data type up and the down arrow to move a data type down in the list.
  6. Click Save.

Set bibliographic record preferences

Searching - Basic accordion: Bibliographic Records tab - Image

The Acquisitions Searching - Basic Bibliographic Records options accordion

  1. From the User Preferences screen, click Searching - Basic.
  2. Click the Bibliographic Records tab.
  3. For Default Search Results Format, enable Display condensed result list to set the default search results format to condensed. By default, the search results format is enhanced.
  4. For Condensed Search Results Table Options:
    1. Select which columns appear in the condensed search results list table. You must enable at least one column. 
      • To remove a column, deselect it in the Display column.
      • Available condensed search results table columns
        • Author
        • Title
        • OCLC Number
        • Publisher
        • Publication Date
        • Format
        • Language of Work
        • Language of Cataloging
        • Cataloging Source
        • Authentication Code
        • Encoding Level
        • WorldCat Holdings
        • LHR
        • Holding Audience Level

           Note: Available to WMS libraries only.

    2. Determine the order in which the columns appear in the condensed search results list table.
      • Click the up arrow to move a column up and the down arrow to move a column down in the list.
  5. For Search Scope(s) for Bibliographic Records:
    1. Select which search scopes appear in the Scope drop-down list. By default, all search scopes are selected.
      • To disable a search scope, deselect it in the Display column.
    2. Select the default search scope by enabling the Default radio button for the search scope. By default, All WorldCat is selected.
    3. Determine the order in which the search scopes appear in the Scope drop-down list.
      • Click the up arrow to move a search scope up and the down arrow to move a search scope down in the list.
  6. For the first enabled search scope, click the search scope name and then select the following:
    1. For Default Sorting Method, select how your search results are sorted (not applicable for All WorldCat - Browse).
      All WorldCat default sorting methods
      • Author (Ascending)
      • Author (Descending)
      • Date (Newest First)
      • Date (Oldest First)
      • Library Count (Highest First)
      • Library Count (Lowest First)
      • Relevance (default)
      • Title (Ascending)
      • Title (Descending)
      My Library Holdings default sorting methods
      • Author (Ascending)
      • Author (Descending)
      • Date (Newest First)
      • Date (Oldest First)
      • Library Count (Highest First)
      • Library Count (Lowest First)
      • Relevance (default)
      • Title (Ascending)
      • Title (Descending
    2. For Index Display Order:
      1. Select which indexes appear in the Index drop-down list. By default, all indexes are selected.
      2. Select the default index by enabling the Default radio button for the index.
      3. Determine the order in which the indexes appear in the Index drop-down list.
        • Click the up arrow to move an index up and the down arrow to move an index down in the list.
      4. Click Back to Search Scopes and repeat steps 1-3 for the remaining search scope(s).
  7. Click Save.

Set local holdings record preferences

Searching - Basic accordion: Local Holdings Records tab - Image

The Acquisitions Searching - Basic LHRs options accordion

  1. From the User Preferences screen, click Searching - Basic.
  2. Click the LHRs tab.
  3. For Search Scope(s) for Local Holdings Records:
    1. Select which search scopes appear in the Scope drop-down list. By default, all search scopes are selected.
      • To disable a search scope, deselect it in the Display column.
    2. Select the default search scope.
      • My LHRs (default)
      • My LHRs - Browse
    3. Determine the order in which the search scopes appear in the Scope drop-down list.
      • Click the up arrow to move a search scope up and the down arrow to move a search scope down in the list.
  4. Click My LHRs. For Index Display Order:
    1. Select which indexes appear in the Index drop-down list. By default, all indexes are selected.
    2. Select the default index by enabling the Default radio button for the index. By default, the Action Note index is selected.
    3. Determine the order in which the indexes appear in the Index drop-down list.
      • Click the up arrow to move an index up and the down arrow to move an index down in the list.
  5. Click Save.