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WorldShare Acquisitions Release, June 29, 2023

 

Release Date: June 29, 2023

Introduction

This release of WorldShare Acquisitions providestwo new features and one new bug fix. This feature will help you manage more complex workflows, including:

  • Setting the default branch and shelving location based on the material type
  • Preserve HTTP notification settings in sandbox environment

Many of these enhancements are the direct result of your feedback.

Recommended actions

For this release, we recommend that you review the following checklists and complete the relevant tasks so that you can adjust your policies and workflows and train your staff. These checklists identify updates that we have determined as significant for most institutions. We encourage you to review all of the items in the release notes to determine whether there are other items that might require additional action or follow-up by your institution.

Administrative actions

These items require immediate action or decisions.

Action

None at this time.

Follow-up actions

In an effort to keep your staff informed of new features and changes, you may also want to consider these items.

Action

Notify staff that order items and purchase requests may have a new branch and shelving location by default, based on the material type. (See below for details.)

New features and enhancements

Default branch and shelving location based on material type

The system now more effectively sets the default branch and shelving location of order items and purchase requests based on material type. This saves the library time and effort of changing the branch and shelving location in certain instances. Previously, the default branch and shelving location of eBooks were set using the branch selected as the default when logging in. However, now the default branch and shelving location of eBooks will be set to Unspecified.  

There are many ways that a new purchase request or order item can be created. Each of these carries a different default branch and shelving location. These defaults are described below:

Purchase request or order item? How item was created? Processing Type = E-Product Created using Order Item Template? Created using Purchase Request? Default Branch Default  Shelving Location
Purchase Request Platform Yes or No N/A N/A Unspecified Unspecified
Purchase Request User Interface Nee N/A N/A Branch selected when logging in First shelving location for selected branch
Purchase Request User Interface Ja N/A N/A Unspecified Unspecified
Order Item Platform Yes or No N/A N/A Unspecified Unspecified
Order Item User Interface Nee Nee Nee Branch selected when logging in First shelving location for selected branch
Order Item User Interface Nee Ja Nee Branch in order item template Shelving location in order item template
Order Item User Interface Nee Nee Ja Branch from purchase request Shelving location from purchase request
Order Item User Interface Ja Nee Nee Unspecified Unspecified
Order Item Import (MARC data) Nee N/A N/A Branch selected when logging in First shelving location for selected branch
Order Item Import (MARC data) Ja N/A N/A Unspecified Unspecified

Preserve HTTP notification settings in sandbox environment

You can now keep your HTTP notification settings between monthly refreshes in the sandbox environment.  This saves you time and effort re-entering these settings each month.  Previously, this data was cleared during the monthly data refresh of the sandbox environment, but now, this data persists. This allows you to keep special test data concerning HTTP notification settings in the sandbox indefinitely, preventing you from having to re-enter each month.

Bug fixes

No warning message in MARC data import e-mail notification when 001 is provided

There is no longer a warning message provided in the MARC data import e-mail notification (for invoice and order data) when an 001 is provided in the MARC record. Previously, a strange warning message displayed for these items with an 001 value, even though there were often no problems with the import. This warning message no longer displays.

Important links

Support website(s)

Support information for this product and related products can be found at: