Configure title hitlists

Discover how to change which fields are displayed in OLIB Title hitlists.

►Data Exchange Reference Data> Output Formats

The hitlist view for Titles is displayed when carrying out a search in the Titles domain. The hitlist shows a standard set of fields depending on the media type of each record being displayed. If required, you can configure the title hitlist display for one or more media types to show different fields than those supplied in the standard view.

Hitlists can be edited in the Output Formats domain. All the output formats use the OLIB Hash tags system to define what fields should display in the hitlist. This system consists of field codes and # delimiters and is used for exporting data: OLIB Standard Transfer Format (OLSTF).

Standard hitlists

Media Type Hitlist contains
BKM (Books) Title : Subtitle / Authors (Edition) (Publication Date)
Classmark, Format, No. Copies
SISS (Journal Issues) Issue Title - Journal Title
SART (Journal Articles) Title : Sub-title / Authors (In: Journal Title, Issue Title, Pagination)
All other media types Title

Use the following to decide whether or not hitlists need to be changed for your organisation. A search in any of the Title searches brings back the results in the defined format for that media type. For example:

Book
Change to strange : Create a great organisation by building a strange workforce. / Cable, Daniel M..  (1st ed.)  (2007)
Classmark: 658.3    Format: Books/Monographs    No. of Copies: 1

e-Book
Change to strange : Create a great organisation by building a strange workforce.
Classmark: 658.3    Format: e-Book    No. of Copies: 0

Serial Issues (search serial issues by serial title)
August 1994
Title: Journal of biochemistry

Journal Article
Action of duoketones on glycose / Roberts, W. (In: Journal of biochemistry, June 1995)
Media Type: Article

Other media types (such as Videos)
The third man
Media Type: Video

A hitlist containing items from several media types will vary the display of each
The third man
Media Type: Video

The third man and loser takes all / GREENE, Graham. (1976)
Media Type: Book No. of Copies: 1

Create new hitlists

Using the Data Exchange Reference Data> Output Formats domain, a new title hitlist format can be created to accommodate a specific media. For example, the standard display for Conference papers would just include the title information for a specific paper and not the title of the conference itself (where analytical cataloguing places a Conference as a 'parent' record containing several individual 'child' papers).

In this example a new hitlist format is created for conference papers that shows the parent conference title:

  1. Go to Data Exchange Reference Data> Output Formats
  2. First copy details from the existing format for Books; search on %title%
  3. Click on the record WorldView Title Hitlist Display Attribute1 for Books to display the details. Select the elements from the Format Text field that you need to copy into the new format record (e.g. everything except the title) -
<TI>#STNN# : <ST>#/STNN##TAUTHSNN# / <TAUTHS>.#/TAUTHSNN##EDNN# (<ED>)#/EDNN##TIPD1NN# (<TIPD1>)#/TIPD1NN#
  1. CTRL C to copy these tags into the new format you now create.
  2. Click New Record. In the new layout the Format No. and Call Ref. fields are created by default and cannot be amended. Leave the Domain field set to Title as this format is for displaying title records.
  3. Enter a Description e.g. OLIB Web Title Hitlist Display Attribute 1 for Conference Papers.
  4. Select the Type WorldView Title Hitlist Format 1.
  5. Select Conference Paper from the list of Media Types.

  6.  Caution: if the same format is to be used for all Locations, the BLANK Location option must be chosen from the list.

  7. Paste the Format Text that has been copied from Books. In the case of conference papers you would need to remove the edition statement - 
#EDNN# (<ED>)#/EDNN#.
  1. Add the text and formatting required for the Parent title tag <PTI>. The NN (Not Null) tags are required to process papers which are not linked to a conference -
#PTINN# (In: <PTI>)#/PTINN#

#PTINN# opening tag
(In: )  added text
<PTI> data tag
#/PTINN# closing tag

  1. Save the changes. The Format Text field now looks like this -
<TI>#STNN# : <ST>#/STNN##TAUTHSNN# / <TAUTHS>.#/TAUTHSNN##TIPD1NN# (<TIPD1>)#/TIPD1NN##PTINN# (In: <PTI>)#/PTINN#

Once the format is saved the record displays in the new format:

Equal to the task / Employment Department (1993) (In: Equal opportunities, policy into practice.)
Media Type: Conf Paper

OLIB' s default Format numbers for each output record are negative values, so that they do not conflict with any new outputs you create that always have positive numbers. When OLIB displays records in the Title hitlist, it chooses the format with the highest value, so locally produced output formats will take precedence over the standard outputs.

Change hitlist display

To do this you also use the Output Formats domain.

Copy details from e.g. ' Books', and paste them into the new record. In the following example, another format for 'other' materials (not books, issues, or articles) is created, so that the display includes more than just the title.

  1. Go to Data Exchange Reference Data> Output Formats
  2. First copy details from the existing format for Books; search on %title%
  3. Click on the record WorldView Title Hitlist Display Attribute1 for Books to display the details. Select the elements from the Format Text field that you need to copy into the 'other' format record (e.g. everything except the title) -
<TI>#STNN# : <ST>#/STNN##TAUTHSNN# / <TAUTHS>.#/TAUTHSNN##EDNN# (<ED>)#/EDNN##TIPD1NN# (<TIPD1>)#/TIPD1NN#
  1. CTRL C to copy these tags.
  2. Return to the hitlist and click New Record.
  3. Paste the elements you have copied into the Format Text field. You may want to delete the Edition tag; select the tag sequence at the # symbol that introduces the ED tags and finish with the final /# for the ED tags and delete -
<TI>#STNN# : <ST>#/STNN##TAUTHSNN# / <TAUTHS>.#/TAUTHSNN##EDNN# (<ED>)#/EDNN##TIPD1NN# (<TIPD1>)#/TIPD1NN#
  1. Save the changes. The Format Text field now looks like this -
<TI>#STNN# : <ST>#/STNN##TAUTHSNN# / <TAUTHS>.#/TAUTHSNN##TIPD1NN# (<TIPD1>)#/TIPD1NN#
  1. When you have saved changes to the output format record, view the record in the hitlist display. Select (tick) the output format record and in Other Actions select either Clear Output Cache or Refresh Output Cache (background). See Display of Title Hitlists below.

Changes to format displays are immediate, so a video in the hitlist will now display -

The third man / Reed, Carol; Wells, Orson; Cotten, Joseph; Howard, Trevor; Valli, Alida (1949)
Media Type: Video

Display of new title hitlist formats

Title hitlists in WebView, Folio, OLIB Web and WorldView can be changed as above but these display changes only become visible after you clear the output cache.

To do this you view the output format record in the hitlist display and select (tick) it.

From Other Actions choose either Clear Output Cache or Refresh Output Cache (background):

Clear Output Cache
This action empties the Output Cache for hitlist and MARC Output Formats. When needed, the data is generated on demand if it is not cached. Users will then see the latest Title Hitlist display.

Refresh Output Cache
This action repopulates the output cache for all Output Types of the same type (eg: all WebView Title hitlist Output Format 1 … records).

This can be used to speed up Title searches noticeably. It is most effective at this directly after you Clear Output Cache, and it is recommended after you have confirmed that any changes to the Output Format work as desired.

In addition, OLIB automatically clears the output cache for a particular bibliographic record, when that catalogue record has been updated.