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What to expect

About WorldShare Management Services (WMS)

The key concepts of WMS:

  • A next-generation library services platform (LSP) that is entirely cloud-based, and the only LSP that was cloud-born
  • Delivers significant efficiencies by building on shared data and cooperative cataloguing practices inherent in WorldCat
  • Updates your day-to-day workflows currently in OLIB® by providing cloud-based library management and discovery applications in an integrated suite
  • A comprehensive and cost-effective way to manage library workflows intelligently and efficiently while improving access to library collections and services

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WorldCat Discovery replaces and extends your former OLIB OPAC. It enables you to increase access to your resources, as well as enhancing the visibility of those resources on the websites where users typically start their search:

  • Single search interface onto your own print and electronic resources as well as to the collections of 17,000 other libraries around the world
  • Powerful, advanced search algorithms deliver relevant results quickly and clearly
  • “Did you mean” option
  • Multiple results set re-use options, e.g. Citations and Saved Lists
  • Multiple options for resource delivery
  • Mobile/device-ready interface

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Shared bibliographic records

With WMS, OCLC member libraries work together to create and maintain high quality catalogue records. You benefit directly by only having to do a minimum amount of original cataloguing, but you still have the reassurance that the rich metadata fully meets MARC21 and AACR2/RDA standards.

Electronic resources

With WMS you can manage electronic and print resources together through a single interface. The fully integrated WorldShare Collection Manager, License Manager and WorldCat knowledge base can be used to manage your electronic resources, which means that separate copies / item records are no longer required to represent your electronic resources.

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Bibliographic data on WMS (including Local Bibliographic Data)

This is fully MARC21 compliant. Cataloguers can view and edit bibliographic records in a non-MARC view, but the underlying structure is MARC. The copies data from OLIB becomes your Local Holdings and item data in WMS, and is utilised by the Circulation and Acquisitions modules.

Fully integrated, function-rich Circulation and Acquisitions modules

More than 670 libraries of all types and sizes have selected WMS to manage their circulation and acquisitions services. They have worked very closely with OCLC to ensure that these modules include all the functionality they need to deliver these services.

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Ability to share Vendors and Serials Information

One of the hallmarks of WMS is the Vendor Information Center (VIC), a centralized repository of supplier data available to all WMS users for acquisitions and license management. It allows you to store your own links and logins for resources from a vendor as well as the various types of contacts that are relevant to either acquisitions or e-resource management staff. The VIC also supports the loading of vendor order and invoice data; once OCLC or a library has tested loading data with a vendor, it works for all WMS libraries who also use that vendor. There is also the option of creating private vendors, completely hidden from other WorldShare libraries. Similarly, WMS libraries who are all receiving the same journal do not have to set up their own publication patterns. Journal issue details are shared and it is simply a matter of clicking the relevant serial issue record to check it in.

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Integrated workflow between WS ILL and Circulation

When a user at your library enters a request for an item that you do not own, and if you choose to supply the item via ILL, a temporary record is automatically created which represents the item you wish to obtain. A reservation is also automatically created for the borrower. This means that as soon as the item is received, a “Hold Alert” notice will be generated, alerting the borrower that the item is now available. The subsequent loan to the borrower is also controlled using the library’s circulation policies so that overdue notices, fines and fees, etc. will also be automatically invoked, where required.

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WorldShare Report Designer  (Business Objects)

In addition to the standard WorldShare reports, OCLC offers WorldShare Report Designer, which allows libraries to leverage the statistical information for their library into custom designed reports that you can use to show stakeholders the value of your library’s services.

Data is warehoused, which ensures that custom reports can be generated and  run at any time without adversely affecting response times in WorldShare.

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Harness the power of WorldCat®

Because the foundation of WMS is data from WorldCat, the largest co-operatively managed library database in the world, you and your users gain access to information from libraries worldwide. WMS’s end-user discovery interface is closely integrated with electronic access, interlibrary loan and acquisitions tools, so your users can always get the resources they find.

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Support any staff or user device

You know that your staff and users do not just use their desktop computers or laptops when managing or searching for resources. They use various other devices too. With WMS’s mobile-ready interface, they can work easily from any device. Additionally, with different WMS applications on one central screen, your staff can carry out library tasks in a quick and efficient way no matter where they are in the library.