If you have sufficient privileges this feature allows you to store information in a ‘Folder’ and save for later access. Folders enable you to store references or 'pointers' to records that you are interested in for ongoing use and management. For example you may have a folder of User records that are for deletion or update. You can have as many folders as you like to organize your work and they are ‘owned’ by you as the creator of the folder.
Go to Searches> Folders.
There are several search types in Other Searches:
Folders search | Description | |
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Standard Searches |
All Folders Search
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Includes ALL folders in OLIB. Search by folder name. Excludes:
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My Folders Search |
Includes ONLY folders owned by the currently logged in user. Use a wildcard (%) search to see all your folders. |
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System Folders Search |
Includes ONLY:
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OPAC List Folders Search |
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Titles Folders Copies Folders Users Folders Classes Folders Digital/Film Folders Invoices Folders Names Folders Order Items Folders Orders Folders Series Folders Subject Headings Folders |
Searches on Folders created in that domain. | |
Folders Folders | Includes Folders the library has created, that are a container for any of the above Folders. | |
Folders |
A list of all the container Folders (folders containing other Folders) owned by the logged in User. (The system manager will see all Folders). When you click to select one, OLIB immediately displays the full details of the Folder and the list of items in the Folder. |
Use wildcard (%) to search all the Folders in that search type, e.g. all Users folders.
This is consistently the same for all Folders, not just Titles, Copies, Users.
Removing items from your folder can be done in 3 ways. Example: Titles folder:
Enter the title numbers of the title records you wish to remove from the folder in the Title Numbers field, or copy and paste them as before, and click the Remove Titles From Folder button. For Users and Copies folders, enter the Barcodes into the equivalent field.
Select the items you wish to remove and click the Delete option.
To empty all the titles listed in the folder, click on the Empty This Folder button. OLIB prompts how many items will be removed. Save and Close removes the items.
When items are removed from the folder they no longer appear in the Contents box.
Either:
Note: a folder is removed even if it still contains some records.
If you wish to include the entire hit list, this is a fast alternative to checking the box of every record in the hit list to use with OLIB's Print / Clipboard / Add to Folder functions.
Use the All Items check box to do this without having to select the records first. (If you tried to use Select All instead, this could take a long time to determine the Actions available for a large selection of records).
This includes all the pages of the hit list, not just the first page. It ignores any selections that you may have made prior to checking All Items and selecting the Print/Clipboard/Add To Folder option.
With a specific folder opened up, you can also export the contents of it to a file, using your preferred export format.