Statistics parameters

Learn how to set statistics parameters to enable activation of statistics collection in Amlib.

This table enables activation of Statistics collection. These parameters may be changed at any time. The activation has implications as to what can be displayed in Spreadsheet and System Activity Windows as well as Statistical Reports.

In Amlib navigate to Main > Supervisor > StatsParams

The table that displays is linked to what statistics are being counted. The first column, Stats Type is to be used with statistics reports when adding the Type (Iss/Ret) to the Where Statement. If a corresponding Y for Yes is displayed to the right of the Stats Description column, then the Type will or will not be counted depending on the Column description. If these are changed from an N to a Y, the statistical count will only be from the time of the change.

It is useful to have a Print out of this table or to access the table on the screen when developing Where parameters in Statistics reports

The program uses the code for the statistical collection. For example, the Issue program has been set to add 1 to the 05 code set every time an issue is made. You therefore cannot add any new codes.

You may change descriptions and collection flags for any of these items but you may not alter the intrinsic value of a code i.e. 05 is always an issue even though you may give it a description of “loan” rather than “issue” The issue program has been set to add 1 to the 05 code set every time an issue is made

Because statistics are kept by the actual day month and year values we have no regular update to be run and you do not need to print monthly stats at the exact end of month. For example, you can print statistics for July in December. Statistics are kept on the database until deleted.

When viewing statistics on the system activity window you may only view down to the level at which stats are being collected. i.e. if you are not collecting by hour enter 0 - 23 in the hours fields

Some codes can be created by users. For example, codes can be added to Reports to collect the number of reports run (Circulation reports also can collect the number of reports sent e.g. How many invoices sent in May which is entered in the Detail Stats code of the Reports screen. A corresponding entry has to be made to the Stats Params table).

These customised codes only refer to:

Opac Other	200s
Reports	300s
NetOpacs	500s

Because statistics are kept by the actual day month and year values, maintenance of statistics (e.g. indexing) is not required and you do not need to print monthly stats at the exact end of month. i.e. you can print stats for July in December if you so desire.

Some statistics are kept by Location and some are not recorded. For example, Catalogues and Periodicals are not kept by location. Stockitems and Circulation would however be kept according to location.

Statistics are kept on the database until deleted.

04	Foreign Issues	All issues from locations other than the Login Location
05	Issues	All issues from the Circulation, Issues screen
06	Renewals	All renewals, including single and multiple renewals from the Issues screen
07	Borrower Visits	Every time a borrower is active (has a transaction so that their Borrower Barcode displays in the Borrower ID field) in Amlib – either from Issues or Reservation (Borrower Opac visit is collected separately)
10	Returns	All returns, including Chute Returns, Returns screen, Issues screen returns
11	Foreign Return	All returns from locations other than the Login Location
15	Reservations	All reservations made from the Reservation Application (Opac Reservations are collected separately)
16	Satisfied Reservations	Reservations that have been satisfied on the issue of the item to the borrower who has had the reservation on the item
17	Expired Reservation	Reservations that have passed the expiry date set up in Supervisor, Installation, Circulation
18	Cancelled Reservation	Reservations cancelled by an operator (Opac Reservation cancellations are collected separately)
19	Foreign Reservation	Reservations made from any other location other than the Login Location
20	Location Transfers OUT	All Permanent and Temporary Location outgoing transfers using the Circulation/Issues/Transfer screen.
22	Location Transfers IN	All Permanent and Temporary Location incoming transfers using the Circulation/Issues/Transfer screen.
25	In House	Circulation Statistics from Items scanned using Issues, Application, Process In House
26	Bookings	All Bookings made from the Reservation Application (Opac Bookings are collected separately)
27	Satisfied Bookings	Bookings that have been satisfied on the issue of the item to the borrower who has had the Booking on the item
28	Cancelled Bookings	Bookings cancelled by an operator (Opac Booking cancellations are collected separately)
29	Expired Bookings	Bookings that have passed the expiry date set up in Supervisor, Installation, Circulation
30	New Orders	All orders using the Order Application as well as AOL import
31	Del Orders	All orders that were deleted
35	New Periodicals	All Master/Main Entry Periodicals newly created in the Periodical Application
36	Del Periodicals	All Deleted Periodical Masters/Main Entries
41	New Per Copies	New Periodical Copies received
42	Del Per Copies	Deleted Periodical Copies
50	All Enquiries	All Enquiries made from the Borrower, Stockitem or Catalogue screens (Opac and NetOpac Enquiries are collected separately)
51	Opac Author	All searches performed through the Opac screens, corresponding to the type of search shown in the Description. This does not include NetOpac search (these are kept separately in the 500 Statistic parameters)
52	Opac Title
53	Opac Subject
54	Opac Dewey
55	Opac Periodicals
56	Opac Borrower	Any time that a Borrower has entered their barcode to look at Borrower Details from the Opac screen
57	Opac Reserves	Reserves – only made from the Opac screen. Does not include Reservations made from the Reservation module
58	Opac Renewals	Renewals – only made from the Opac screen. Does not include Renewals made from the Circulation module
61	Borrower Enquiries	Queries performed from the Borrower Application for Borrower Details
62	Stock Enquiries	Queries performed from the Stockitem, Application for Stockitem Details
63	Catalogue Enquiries	Queries performed from the Catalogue Application for Catalogues
64	Authority Enquiries	Queries performed from the Authority Application for Authorities
80	New Borrowers	New borrowers manually entered onto the database (does not include Borrower Import)
81	Del. Borrower	Borrowers deleted from the database either individually or as a Borrower Mass deletion
82	Re Register	Borrowers who have been re-registered
83	Upd Borrowers	Borrowers who have had their details changed in some way by an operator and these changes have been saved (does not include Mass Borrower Change)
90	New Items	New stockitems created manually (Items created through an exchange are collected separately)
91	Del Items	Stockitems deleted from the database either individually or as a Stockitem Mass deletion
93	Upd Items	Stockitems which have had their details changed in some way by an operator and these changes have been saved (does not include Mass Stockitem Change)
94	New ILLs	ILLs created in the ILLs window of the Stockitem Application
95	Del ILLs	Stockitems deleted that were created from the ILLs record of the Stockitems Application
96	New Order Items Received	New orders received in Orders. Subset of New Items, so counted in that Statistic as well (90). Statistic gets created as soon as the Order Line Item is received
97	Del Order Items	Orders deleted from Orders
98	New Order Placed	New Orders created in the Order. Statistic is created as soon as the Status is changed to Ordered
100	New Cats	New catalogues created manually
101	Del Cats	Catalogue records deleted from the database either individually (via the Stockitem or Catalogue Application) or as a Stockitem Mass deletion if set to delete Catalogue entries if the Stockitem is the last for the catalogue.
103	Upd Cats	Catalogues which have had their details changed in some way by an operator and these changes have been saved
110	Cats via Marc	New catalogues created via the Marc Import process
111	Items via Marc	New stockitems created through an exchange, that has been configured to create stockitems as part of the Marc import process
112	Orders via Marc	New orders created through the AOL import process (this would only be valid for WA LISWA sites)
113	Auths via Marc	New authorities created via the Marc Import process
114	Bump Cats via Marc	Any catalogue that has been automatically replaced via the Bump facility in the Marc Import Process
200	Opac Other	Users who have used the Opac Other function in Opac (usually F10)
201	Other #1		Users who have used the Opac Other function in Opac (usually F10), which can be specified e.g. #1 may be Word facility, #2 may be linking to the Internet etc. (These need to be set in the parameters in the Supervisor, LibraryMenu, Opac Other table – first column Sequence refers to the Stats collection code and a corresponding entry in the Stats Params table)
203	Other #2
204	Other #3
300	Borrower Reports		Borrower reports that have been run (if there is a stats code entered for that report in the Report Stats code and a corresponding entry in the Stats Params table)
310	Circulation		These are User defined Stats codes. Circulation reports that have been run (if there is a stats code entered for that report and a corresponding entry in the Stats Params table) and individual letters/slips sent via this reports (entered as Stats Details and a corresponding entry in the Stats Params table). 311, 312, 313 are examples.
311	AutoAccounts
312	Overdue reminder letter (no auto financial update run)
313	Overdue - slips sent
500	WebAuthor	Searches performed via the NetOpacs for an Author query	These are User defined Stats codes. Set in Web Parameters in the Supervisor, LibraryMenu menu. The Stats Parameters shown here are examples only and are the defaults set with the system
501	WebTitle	Searches performed via the NetOpacs for a Title query
502	WebSubject	Searches performed via the NetOpacs for a Subject query
503	WebKeyword	Searches performed via the NetOpacs for an Any Keyword query
504	WebBorr	When a borrower identity is entered into the NetOpacs (to view Borrower details, reserve or renew items)
510	WebIssue	Items issued via the NetOpacs
511	WebRenew	Items renewed via the NetOpacs
512	WebReturn	Items returned via the NetOpacs
513	WebReserve	Items reserved via the NetOpacs
531	WebJoin OnLine	Members joined via the Netopacs
532	WebRequests	Members who have requested ILLs or new purchase suggestions via the Netopacs
533	WebChangeDetails	Members who have altered Address details via the NetOpac
601	OPEN Search	Searches performed via OpenOPAC
602	OPEN Saved Search	Searches saved via OpenOPAC
603	OPEN New Items Search	Search for New items - OpenOPAC
604	OPEN Borrower	Login to OpenOPAC
605	OPEN Reserve	Reserve via OpenOPAC
606	OPEN ILL	ILL created via OpenOPAC
607	OPEN Join Online	Join online via OpenOPAC
608	OPEN Request	Purchase request via OpenOPAC
609	OPEN Change Details	Borrower changed details via OpenOPAC
610	OPEN Change PIN	Borrower changed PIN via OpenOPAC