It is possible to load e-book and audiobooks holdings into Amlib.
(Windows Media Audio) format. One listens to audiobooks via an iPod, MP3 player or on a PC.
E-books can be supplied via a vendor – for example: OverDrive, Bolinda, etc. See separate notes on setting this up.
Ensure the 856 – URL Authority tag has been defined, and that there is u and z subfields:
HEADING |
DETAILS |
---|---|
Tag No |
856 |
Tag Description |
Electronic location and access |
Default Ind 1 |
<leave blank> |
Default Ind 2 |
<leave blank> |
Can the Tag be Repeated in a Catalogue (Y/N) |
Y |
Is the Tag an Authority that is only used in 1 Catalogue (Y/N) |
N |
Keyword Search Code |
<leave blank> |
Default Catalogue Show Sequence |
85600 |
Allow Tag Xrefs with these comma sep list |
856 |
HEADING |
DETAILS |
|
---|---|---|
Subfield |
u |
z |
Subfield Description |
URL |
Descriptor |
Can be Repeated (Y/N) |
N |
Y |
Used in Search Key (Y/N) |
Y |
Y |
Used in Marc Display (Y/N) |
Y |
Y |
Create Keywords |
N |
N |
Seq No |
10 |
20 |
Also Create Tag |
<leave blank> |
<leave blank> |
Also Create SubF |
<leave blank> |
<leave blank> |
Think about how the Stockitems will be held:
It is possible to enter a unique Form (Format) code to be used with the e-book and audiobook
records
HEADING |
DETAILS |
---|---|
Form |
EBK |
Description |
E-Book |
Allow Loan |
N |
Floating? |
N |
Cat def Defined |
<leave blank – will auto-complete> |
In many cases Marc records are available from vendors to download into Amlib using Marc Take-Up.
In most instances, users would select the option in Marc Take-Up to bring a Catalogue AND Stockitem into the system.
You are now ready to load the e-book or audiobook Marc (.mrc) file into Amlib via the normal Marc Take-Up window:
HEADING |
FIELD |
EXPLANATION/OPTIONS |
EXAMPLE |
---|---|---|---|
Marc Options |
Bibliographic Data |
Bibliographic data to be created for the Catalogue. |
Data from external source (for example: SCIS, SL of WA, Kinetica, etc. with USMARC Tags) |
Authority Data |
Authority data for creation or updating of Authority Headings and/or cross references. |
See and See Also Update from SCIS or other source |
|
Update the database without viewing the Marc records |
Open and Update |
If checked (ticked), the imported items will not display in the Holding file. |
The Catalogue will be Updated immediately |
If unchecked (unticked), the imported items will display in the Holding file. |
Review records The Catalogue record will not be updated until the F3 Update button is selected |
||
Load Range |
All |
All records from the file are downloaded into a holding file. |
All |
Range |
Selected records from the file are downloaded into a holding file. If Range is selected, the next 2 fields have to be updated. |
For example: 1 to 50 |
Heading | Field | Explanation/Options | Example |
---|---|---|---|
Marc Details | We think the file contains | The data type is displayed Standard format |
SCIS ABN |
Total Bibliographic Records | The number of bibliographic records will display | 32 | |
Total Authority records (this will only display if the import is for Authority headings) | The number of Authority headings with See/See Also references will display | 0 | |
Each Bibliographic record contains: | Catalogue data only | The system will determine the contents of the import file. If only Catalogue data exists in the file, this will be the Default option. | SCIS Data |
Full Catalogue & Stockitem data |
The system will determine the contents of the import file. If both Catalogue and Stockitem data exists in the file, this will be the Default option.
|
SL OF WA Data | |
Brief Catalogue and Order data | The system will determine the contents of the import file. If only brief Catalogue data and Order data exists in the file, this will be the default option. | AOL Data | |
When displaying the records show: | All tags in the file | All tags from the Import file will display in the Holding file for viewing. However, tags not defined in Amlib will not load into the Amlib Catalogue unless the Marc tag is defined. | If Tag: 650v is not used in Amlib it WILL still display in the Holding file. |
Only tags defined in Amlib | Only tags used in Amlib will display in the Holding file. | If Tag: 650v is not used in Amlib it will NOT display in the Holding file. |
Ensure the following Marc Details are selected:
HEADING |
FIELD |
EXPLANATION/OPTIONS |
EXAMPLE |
---|---|---|---|
Item Defaults Please specify default values for each item in the fields below |
Form |
The default values set in the Main > Supervisor > Installation > Stockitem tab will display if defined. If these fields are not yet defined, codes which will apply to the items can be entered. Rules for automatic entries of Form and Stats codes depending on the Tags that are imported, and be set in Cat Defs in the Stockitem Form and Stats codes. |
If during the Import, Cat definitions cannot be created, each Stockitem will have a default Form of BK (for example) |
Locatie |
CHELSEA |
||
Lib Group |
LIBRARY |
||
Stats Code |
ANF |
||
Floor Loc (optional) |
DISPLAY |
||
Process (optional) |
IN PROCESS |
||
Item Prices | Minimum price of an item | If the item price in the Import file is less than the price set here, enter the Minimum price |
The Import price is $8.00 but the Minimum price set here is $10.00, the price in the Stockitem will be $10.00 |
Appreciate items by % |
Items can be appreciated by a percentage - for example: GST of 10% | 10% | |
Depreciate old stockitems | Items to be depreciated will be dependent on the table set in Stockitem > Application > Stats Group | ||
Use average prices if no price | Items will be given an average price, set in Stockitem > Application > Stats Group. If no price is entered in the Import File |
HEADING |
FIELD |
EXPLANATION |
|
---|---|---|---|
Cat Options When an incoming Catalogue is matched with an existing Catalogue: |
Display an IGNORE/REPLACE message |
A message will display at each match occurs. At each match, the operator will get a choice to create a new catalog, replace the existing or to keep the existing details. |
|
Keep the existing Record ie NO UPDATE |
No Update occurs for the Catalogue |
||
Add Authorities but Replace Non-Authorities |
Does not replace existing Authorities but adds new Authorities to the record. However, it replaces any Non Authority data from the Import |
||
Replace the existing Catalogue ENTIRELY |
All tags from the Import are used, overwriting any existing data |
||
FIELD |
OPTION |
EXPLANATION |
|
Replace all tags EXCEPT: |
Don’t delete the following tags from the existing catalogue eg. 650,700 |
This will vary according to the setting in Main > Supervisor > Installation > Catalogue tab:
Adds non-identical tags when importing all but specified Tags. Existing data in the specified Tags remains unchanged |
|
Don’t import the following tags from the incoming catalogue eg. 650,700 |
Adds non-identical tags when importing. Does NOT import the new data in the specified Tags. Existing data in the specified Tags remains unchanged |
HEADING |
FIELD |
EXPLANATION |
|
---|---|---|---|
Item Options When an existing Catalogue is replaced, all existing Stockitems: |
Keep their current display |
No existing Stockitems are refreshed – they remain the same |
|
Are refreshed from the Catalogue |
All existing Stockitems are replaced by the new Catalogue details |
||
Are refreshed except lines: eg. 1,5,6 |
Enter the line numbers to be retained – for example: 6 (Line 6, which is usually Call Number). Line numbers correspond to the 6 lines of Stockitem display (for example: Line 1 is usually Title, Line 2 Author etc.) |
||
FIELD |
OPTION |
EXPLANATION |
|
Please choose the location to use when matching an order |
Exact |
Only order items where location is the same as the current Amlib location will be candidates for replacement |
|
Any |
Stockitems on the file may replace any order item on the database |
||
Only create stockitems |
Checked |
The import of data will result in no Catalogue records being created. Only Stockitems will be created. |
|
Unchecked (Default) |
Create Catalogue records as well as Stockitems |
Would you like to see a list of the imported records?
*** If your import failed to automatically create a set of stockitem records (and the We think this file contains field on the Bibliographic Options – Open & Update screen displayed US AOL, then it is probable that your Marc Import Definitions need changing – see Marc Import Definitions (below) for more information.
The NetOPAC can be altered to give information about the records:
If a new Form code or Stats code (or both) are used it is possible to set an Opac Description (which will display in the NetOPACs) the OPAC Form Descriptions:
Ensure the 856 Tag is included on the Marc Tags Within the System screen:
If you already have URLs in your catalogue records, you can mass add a description to them all.
The changes to the Amlib client configuration are now complete.
It is possible to add in a secondary URL to a Catalogue record with an existing URL.
Editing of the Catalogue record is now complete.
The additional URL should now display in the NetOPACs: