Mass delete unused authorities
Caution: Most of these options should be used in conjunction with advice from Amlib Support.
- Launch the Amlib client
- Go To Main > Authorities > MarcTagMaintenance – the Marc Tag Maintenance screen will display:
- 1. Choose the Marc Tag Maintenance Task: select Mass Delete all Unused Authorities
- Click the Select Tags... button alongside field 2 – the Select Tag(s) screen will display:
- Select the Marc Tag(s) to which to apply the task (click the Select All button to choose all Tags) and click the OK button
- Click the Options... button alongside field 3 – the Authority Mass Delete screen will display:
- Select the Delete Option (Levels 1 – 3) and click the OK button
- See table below for more information about the deletion levels
- See table below for more information about the deletion levels
- The 4. New subfield type box will be greyed out
- Click the F3 Start button to begin the task process – once the process is completed a prompt will display how many Authority records were deleted:
The XXX Authorities have been processed and XXX Authorities have been deleted.
- Click the OK button
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EXAMPLE – WILL THE TERM BE DELETED? |
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|---|---|---|---|---|---|
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Term |
Usage |
Level 1: Only Authorities that have never been used on your database will be deleted. Therefore subject headings that have been used as a See, See also, RT, NT etc. will not be deleted |
Level 2: Will delete Authorities that are not attached to a Catalogue record but will retain Authorities where one of the references (NT, BT etc.) is attached to a Catalogue record |
Level 3: Will delete any Authority that is not directly attached to a Catalogue record |
|
|
Cats |
0 |
Y |
Y |
Y |
|
|
Cats NT Kittens |
0 |
N: The heading is used by the system by having a cross reference |
Y |
Y |
|
|
0 |
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|
Cats NT Kittens |
0 |
N |
N: Neither term will be deleted (the Cats heading is being referenced by a catalogue record through the cross reference) |
Y: The term Cats will be deleted. The term Kittens will remain (the heading is being directly referenced by a catalogue record) |
|
|
1 |
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|
Cats NT Kittens |
1 |
N |
N: Neither term will be deleted (the Kittens heading is being referenced by a catalogue record through the cross reference) |
Y: The term Kittens will be deleted. Cats will remain (the heading is being directly referenced by a catalogue record) |
|
|
0 |
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|
Cats NT Kittens |
1 |
N |
N |
N: Both headings are being directly referenced by a catalogue record |
|
|
1 |
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|
Cats |
1 |
N |
N |
N |
|