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Catalogue and import web links including SCIS

Learn how to catalogue and import records for URLs from SCIS or Weblinks, amongst other providers, in Amlib.

Catalogue URLs

Catalogue records for URLs can be imported from SCIS or Weblinks, amongst other providers.

Authority Module

The URL tag has to be created in the Authority module, if it does not exist already. Once created, it will be then available when creating catalogue items.

  1. Launch the Amlib client
  2. Go to Main > Authorities > MarcTags – the Marc Tags Within the System table will display:
  3. If no 856 Tag exists, then click the F1 New or F2 Insert button
  4. Create a Tag with the following details:
    1. Tag No = 856
    2. Tag Description = Electronic location and access
    3. Can the tag be repeated in a Catalogue (Y/N) = Y
    4. Is the Tag an Authority that is only used in 1 Catalogue (Y/N) = N
  5. Click the F3 Update button to save the new tag
  6. Highlight the new 856 field and click the F7 SubF button – the Tag Subfields table will display:
  7. The tag should have 2 subfields set as follows:

    Subfield

    Subfield Description

    Can be Repeated (Y/N)

    Authority (Y/N)

    Used in Search Key (Y/N)

    Used in Marc Display (Y/N)

    Create Key- words (Y/N)

    Seq No

    u

    URL

    N

    Y

    Y

    Y

    N

    10

    z

    Descriptor

    N

    Y

    Y

    Y

    N

    20

  8. Click the F3 Update button when complete

Stockitem Module

  1. Launch the Amlib client
  2. Go to Main > StockItems > StockitemStatsCodes – the Stats Code table will display:
  3. Click the F1 New or F2 Insert button to create a new entry
  4. Set up a code with the following parameters:
    1. Stats Code = URL
    2. Allow Loan = N
    3. Floating = N
    4. Stats / Collection Description = Web site
    5. Price Group Code = as per the other Stats codes on your list
  5. Click the F3 Save button when complete

 Note: You could set up a specific Stockitem Form code (for example: WEB) if you wish, or choose Computer Software if required.

Catalogue

If required, you could set up a Lead through set for URLs. Create the catalogue as desired e.g. using Worksheet, No Lead Thru etc., adding the URL into the 856 tag and adding the Title of the URL into the 245 tag.

 Note: You could type Website in square brackets after the Title if you wish for example: Google Scholar [website]

Even though a URL will never be Circulated, it will be necessary to create a Stockitem so that the item will be seen in NetOPAC.

  1. In the catalogue record, click the Holdings button – a prompt will appear with the following message: No Stockitems exist for the Catalogue. Do you wish to create a New Item?
  2. Click on the Yes button – a New Stockitem prompt will display with the following message:

    Please choose a Form Type for the new Stockitem
     
  3. Choose WEB and click on the OK button – the Stockitem main screen will enter creation mode (the F2 Insert button will appear bolded) and a number of fields will be pre-populated:
  4. Complete the other fields as required – for example: Stats Code, Current Cost, Floor location, etc – to access a list of codes in a field press .<TAB>

    For example: in the Stats Code field, pressing .<TAB> will display a list of your Stats Codes and Descriptions – double-click on URL to select it
     
  5. Leave the Item No field blank
  6. Click on the F2 Insert button when complete – the following prompt will appear: Do you want the system to supply a barcode?
  7. Click the Yes button – the following prompt will appear: The Item has been Inserted.
  8. Click on the OK button

Supervisor

  1. Launch the Amlib client
  2. Go to Main > Supervisor > Supervisor – the Locations table will display
  3. From the menu select LibraryMenu > OPACs > OpacDisplayTags – the Marc Tags Within the System: Tag Parameters for OPAC Catalogue Display table will open:
  4. Ensure that Tag 856 is available
  5. If it isn’t, click either the F1 New or Insert button to create a new entry with the following details:
    • Tag No = 856
    • Tag Description = URL Link
  6. Click the Update button to save any changes
  7. The NetOPACs service manager will then need to be restarted

If a URL has been catalogued it will pop up in the NetOPAC screen and the user can just click on the hyperlink and get directly to the Website.

 Note:  Now that you have catalogued your URLs, they would need to be checked occasionally. To get a listing of the URLs on your database, in the Stockitem main screen, type the Form code URL and select the F5 Query button

Use Marc Take-up to load URL Marc Files

  1. Navigate to Main > Authorities > MarcTakeUp
  2. Press F1 Open
  3. Highlight the appropriate Marc file and select Open
  4. The Marc Import – Open screen will then display. Check Bibliographic Data is selected and Load Range is set to All so select OK
  5. On the Bibliographic Options screen ensure the following options are selected:
    • Full Catalogue & Stockitem data
    • Form – insert the Form code you created for URLs
    • Stats Code – insert the stats code you created for URLs
  6. Select OK.

     Note: Selecting Full Catalogue 7 Stockitem dara and therefore creating a dummy Stockitem number is important to ensure that the newly created records will appear in the NetOPACs. The record may keep the dummy Stockitem number or may be replaced with another barcode number

  7. Press F3 Update
  8. On the Update Options window, check the Display and IGNORE/REPLACE message option and make sure Are refreshes except lines is set to 6 the select OK
  9. Create a name for the files or use the Browse buttons to use files previously created and select OK
  10. An import progress window will display
  11. An import notification will display

 Note:  Some catalogued websites do not contain an Author field. When doing a subject search, Amlib will list the matched websites before the books. This is because the websites do not have an Author entry. If you want the books to list first when conducting a search then all websites should have the word ‘Website’ inserted on line 2 of the record (see method below). Please check your records carefully first to decide if this is a change you would like to make.

Mass Insert Website in line 2 in the Stockitem record for all URLs

  1. Navigate to Main > Stockitems > StockitemWhere
  2. Search for all URL stockitems using the stats code or form code. You have created for Websites – for example Sts Code = URL and Paste
  3. Select F7 QtoFile and give the file a name
  4. Select F3 Save then F9 Select then OK to the popup
  5. Form the Stockitem screen select File > DisplayFile
  6. Highlight the file that you created for the Web Sites and select F9 Select
  7. Select Table > MassItemChange
  8. In box 1 highlight Author, in box 2 type ‘Website’ then click Paste
  9. Press F3 Update
  10. Select Yes to the popup
  11. All Author fields will be changed to Website

 

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