WEBVTT 1 "Crystal Rodriguez" (2368994560) 00:00:01.500 --> 00:00:21.500 Okay, so the session is now being recorded and you will all receive an email with that recording information at the end of the session. So, hello and welcome to today's Connexion client session on authority control, and this is the last of our series. 2 "Crystal Rodriguez" (2368994560) 00:00:21.500 --> 00:00:37.320 For this time around, so yay for those of you who have made it through all six or will at the end of this session, make it through all six sessions or whichever sessions you need it. As many of you know, my name is Crystal Rodriguez and I am a product trainer. 3 "Crystal Rodriguez" (2368994560) 00:00:37.320 --> 00:00:53.370 With OCLC's member education team and that's the wrong slides. Let me get the right ones up. Oh I thought I had switched that. Boy, just I can't even say that it's Monday cause it's not. 4 "Crystal Rodriguez" (2368994560) 00:00:53.370 --> 00:01:10.950 Let me see here. Let me close that one and open the right ones here. Okay, there we go. Alright, now you should all be seeing my, a photo with me that makes the only difference here, right? Alright. 5 "Crystal Rodriguez" (2368994560) 00:01:10.950 --> 00:01:30.950 So, again, today's session. So if you're an original catalogger or you're editing existing Worldcat records, then you need to know how to search for authority records and how to apply authority control to biliographic records. Your patrons will benefit by having consistent forms of headings in biographic records enable. 6 "Crystal Rodriguez" (2368994560) 00:01:30.950 --> 00:01:39.720 Willing them to easily and officially find the resources that they need. 7 "Crystal Rodriguez" (2368994560) 00:01:39.720 --> 00:01:59.720 And after today's session, you should have a better understanding of authority records, their purpose, and their structure. You should know how to control headings and bibliographic records, search and browse library of Congress LC authorities, and then export authority records. And at this time I'm going to add a link into the chat. 8 "Crystal Rodriguez" (2368994560) 00:01:59.720 --> 00:02:20.210 For the learner guide for this session and let me go grab that real quick because it was not coming up for me. Wait I'm just having all kinds of technical stuff happening today. So let's grab that. For those. 9 "Crystal Rodriguez" (2368994560) 00:02:20.210 --> 00:02:39.900 If you who are unaware, that actually can be located within our training site where you go to register for these sessions or when you, where you watch the recordings, those learner guides are included there as well. So I'm just going and grabbing the link that I had previously copied, but. 10 "Crystal Rodriguez" (2368994560) 00:02:39.900 --> 00:02:57.480 Couldn't quite find it. There we go. So that learner guide is meant to be used as an accompanyment for this class and we do review it and at times there are edits, which is why that link is the best option. If needed, you can save that as a PDF. 11 "Crystal Rodriguez" (2368994560) 00:02:57.480 --> 00:03:15.030 For future reference, but there maybe updates down the road. All right. So diving right in, an authority record is a MARC record that defines the standardized or authorized form of a name, whether that be personal or corporate. 12 "Crystal Rodriguez" (2368994560) 00:03:15.030 --> 00:03:33.750 A title, a uniform title, series title or subject used in a library catalog. These standardized forms known as authorized access points or headings ensure consistency across bibliographic records. 13 "Crystal Rodriguez" (2368994560) 00:03:33.750 --> 00:03:52.290 Authority records serve as a way of authority control. That is to say the procedures by which consistency of form is maintained in the afformation headings within a bibliographic record. Authority records often include cross reference. 14 "Crystal Rodriguez" (2368994560) 00:03:52.290 --> 00:04:12.290 Cross references to guide cataloggers from variant or related forms to the authorized version. Yes, you should be seeing the slides, I apologize. I had not been sharing those. There we go. So thank you for pointing that out. I didn't realize that I had stopped those. 15 "Crystal Rodriguez" (2368994560) 00:04:12.290 --> 00:04:13.200 Again. 16 "Crystal Rodriguez" (2368994560) 00:04:13.200 --> 00:04:33.200 Just a day for me, I so apologize. Let's see. Alright, so now you should be able to see the information that I just mentioned about authority records. And so going on, they often also include cross references to guide cataloggers from variant or related forms to the authorized version. So those can be seen as 4XX fields or. 17 "Crystal Rodriguez" (2368994560) 00:04:33.200 --> 00:04:37.919 See references which point to the authorized form for alternate versions. 18 "Crystal Rodriguez" (2368994560) 00:04:37.919 --> 00:04:57.919 So for an example, Smith comma J may refer to Smith comma John. You also would see 5XX or see also references, and these link to related or equally valid headings. For instance, Smith comma John might be connected to Smith comma Jonathan. 19 "Crystal Rodriguez" (2368994560) 00:04:57.919 --> 00:05:05.909 So these records also help distinguish between similar or identical headings by including details like. 20 "Crystal Rodriguez" (2368994560) 00:05:05.909 --> 00:05:22.529 Middle names or birth and death dates. And then lastly, authority records help to co locate or pair similar things, grouping various manifestations of a uniform title together. And we'll explore examples of these records throughout this course. 21 "Crystal Rodriguez" (2368994560) 00:05:26.639 --> 00:05:45.719 Just like MARC bibliographic records, authority records include a leader and an 008 field. These are fixed fields that contain important metadata about the record. They also contain variable fields, and those variable fields include a three character tag. 22 "Crystal Rodriguez" (2368994560) 00:05:45.719 --> 00:06:05.719 Two indicators and sub field delimiters and sub field codes. The 1st character of the tag shows the function of the field and 2nd and 3rd characters indicate the type of heading or data. And here we see a table showing the 1st characters. 23 "Crystal Rodriguez" (2368994560) 00:06:05.719 --> 00:06:25.719 Tags with their functions and some notes about that. So just a couple of examples. The 1XX, this is the authorized heading. It's the valid or official form of the name or subject. The 3XX, these fields give extra details, usually about a person like their occupation or their. 24 "Crystal Rodriguez" (2368994560) 00:06:25.719 --> 00:06:31.829 Gender. I already mentioned the 4XX and 5XX fields. 25 "Crystal Rodriguez" (2368994560) 00:06:31.829 --> 00:06:51.829 The 6XX fields include notes that help explain how the heading was established, and then the 7XX fields. These are linking entries such as equivalent headings from another thesaurus or vocabulary. And here we see some additional details on 2nd. 26 "Crystal Rodriguez" (2368994560) 00:06:51.829 --> 00:07:08.879 And 3rd characters of the tag, which help identify the type of heading. For an example, if the tag ends in an 00, that's a personal name. If it ends in 10, its corporate names, 50 topical terms, and so on as we see here. 27 "Crystal Rodriguez" (2368994560) 00:07:08.879 --> 00:07:28.879 These numbers will help you quickly recognize what kind of heading you're working with. Now, we will not cover Marc authority record format in any greater detail in this class, but you can find helpful information on Marc authority records on the Library of Congress website that is. 28 "Crystal Rodriguez" (2368994560) 00:07:28.879 --> 00:07:45.749 Here on our screen or you can also, if you haven't yet, we do have a training video entitled Marc authority records that goes more in depth on those, the actual format, and that can be found within that learner guide link that I sent. 29 "Crystal Rodriguez" (2368994560) 00:07:50.339 --> 00:08:10.339 Okay, so we briefly looked at authority record structure and the purpose of authority records. Now let's define what we mean by control headings and why this is so important. Authority control or the action of controlling headings refers to the process of maintaining consistency in the form of headings used in. 30 "Crystal Rodriguez" (2368994560) 00:08:10.339 --> 00:08:14.639 Bibliographic records. When we control a heading in a biographic record. 31 "Crystal Rodriguez" (2368994560) 00:08:14.639 --> 00:08:32.219 We link it to its corresponding authority record using the established formed if available. This ensures uniformity across records and improves resource discovery. One key benefit of controlling headings is that they automatically update in bibliographic records. 32 "Crystal Rodriguez" (2368994560) 00:08:32.219 --> 00:08:52.219 If the linked authority record changes. Now within connection client, the control of the heading link in a bibliographic record opens the authority record in a separate window. Now let's look at how an LC name authority record connects to a bibillographic 33 "Crystal Rodriguez" (2368994560) 00:08:52.219 --> 00:08:54.899 record. 34 "Crystal Rodriguez" (2368994560) 00:08:54.899 --> 00:09:14.369 Here we see an authorized authority record showing the authority record for Prince Harry, Duke of Sussex. And this is the authorized form of the name. It should appear exactly like this in the bibliographic record when the name is used. So here we see. 35 "Crystal Rodriguez" (2368994560) 00:09:14.369 --> 00:09:30.839 Within the bibliographic record, we see that in Connexion you'll see the 100 field in the bibliographic record that matches the authority record. If the heading is controlled as we see on our screen here, it will appear as a blue underlying hyperlink. 36 "Crystal Rodriguez" (2368994560) 00:09:30.839 --> 00:09:46.499 Clicking that link opens the authority record in that separate window that I mentioned. So what the authority record controls specifically, the 100 tag in the authority record controls the 100 and 700 fields. 37 "Crystal Rodriguez" (2368994560) 00:09:46.499 --> 00:10:06.499 In the bibliographic records for names in this case. It also would, the 100 would also control the 600 fields when the name is used as a subject. And we do see, again, cross references, so the 400 fields in the authority record are those see references, and again these point to. 38 "Crystal Rodriguez" (2368994560) 00:10:06.499 --> 00:10:17.219 to authorized forms of the name such as an alternate spelling or titles. They also help users find the correct heading even if they're searching for a variant. 39 "Crystal Rodriguez" (2368994560) 00:10:17.219 --> 00:10:35.729 Version of that heading. Now you should use the control headings action when a heading on a WorldCat record is not controlled or when you add a new heading to a Worldcat record or when you add a new record to WorldCat 40 "Crystal Rodriguez" (2368994560) 00:10:35.729 --> 00:10:55.729 To retain the change in the WorldCat record, you'll need to use the replace action after controlling the heading. Excuse me. And here you see the fields within a viviagraphic record that can be linked to Library of Congress or LC authority records. 41 "Crystal Rodriguez" (2368994560) 00:10:55.729 --> 00:11:03.329 These controllable headings include the 1XX and 7XX name headings. 42 "Crystal Rodriguez" (2368994560) 00:11:03.329 --> 00:11:21.659 E.g., an author in a 1XX and a coauthor or editors in the 7XX would be controlled. And then the 6XX subject headings with 2nd indicator of zero, specifically that's those LC or library of Congress subject headings. 43 "Crystal Rodriguez" (2368994560) 00:11:21.659 --> 00:11:41.659 The genre headings or the, sometimes referred to as form headings with, but specifically those with a second indicator seven and a subfield two of LCGFT in that 0655 field. And then lastly, we see the series added entries or the 8XX. 44 "Crystal Rodriguez" (2368994560) 00:11:41.659 --> 00:12:00.089 These fields can be controlled using LC authority records to ensure consistency and accuracy in cataloging. Here's an example of a bibliographic record in connection with controlled library of Congress subject headings or LCSH. 45 "Crystal Rodriguez" (2368994560) 00:12:00.089 --> 00:12:19.559 In Connexion, you will also see headings with authority record control numbers, but the controlled link won't appear as we see here the bottom half of our screen here. That's because connection only supports the LC names and subject the source for authority control. 46 "Crystal Rodriguez" (2368994560) 00:12:19.559 --> 00:12:38.969 But these other headings can be controlled using WorldShare Record manager, and many are also controlled automatically by OCLC processes. So it's really important that these headings should not be deleted from the WorldCat record itself. However, if you're exporting the record to your local system. 47 "Crystal Rodriguez" (2368994560) 00:12:38.969 --> 00:12:54.899 You can remove them by not performing that replace action or by removing them using some of the options that we've showed in the past to avoid certain fields. The challenge there would be that you can't. 48 "Crystal Rodriguez" (2368994560) 00:12:54.899 --> 00:13:10.559 In Connexionn, you, you cannot choose to only avoid exporting certain indicators, so it would be like all the 6XX's. Therefore it's better to just kind of use that. 49 "Crystal Rodriguez" (2368994560) 00:13:10.559 --> 00:13:30.559 Through replace or to remove those as like a local edit and then export in Connexion client, oh wait, I jumped ahead. Here we see the authority tags and the bibliographic tags that they do control. So just sort of a graphic for. 50 "Crystal Rodriguez" (2368994560) 00:13:31.289 --> 00:13:51.289 Showing how I mentioned the 100s, but e.g., when you're looking at a bibliographic or sorry, an authority record, and you see the 150, that's going to control the 650 in the bibliographic record. We also see these last four where we see the. 51 "Crystal Rodriguez" (2368994560) 00:13:51.289 --> 00:14:09.689 That there are authority tags that can control specific sub fields in the 6XX fields or the 0650 most most likely, and again, these are just gonna help with consistency and accuracy and names and subjects et cetera. 52 "Crystal Rodriguez" (2368994560) 00:14:14.159 --> 00:14:32.999 In Connexion client, you can control all headings in a builder graphic record at the same time or you can just control a single heading. Now at times you may want to edit a controlled heading, and for that you'll use the replace action to retain the authority records. 53 "Crystal Rodriguez" (2368994560) 00:14:32.999 --> 00:14:52.999 And before I go on to some demonstrations, I'm going to open up that polling for you because I do have a couple of questions for you. Just giving me that open. Okay, and I'm gonna pull up the. 54 "Crystal Rodriguez" (2368994560) 00:14:52.999 --> 00:15:11.279 Question on the screen as well, and I'm about to launch that, so you should be seeing that Slido option. If you don't see that, you can just use the chat to answer your question as well. So what field in the authority record contains the see also reference? 55 "Crystal Rodriguez" (2368994560) 00:15:11.279 --> 00:15:31.279 So is that the XX, the 670, the 1XX or the5XX? And keep in mind there's a difference between the see reference and the see also, and I'm just gonna pause. 56 "Crystal Rodriguez" (2368994560) 00:15:31.279 --> 00:15:38.219 Pause for a moment to give you all a chance to answer that. 57 "Crystal Rodriguez" (2368994560) 00:15:38.219 --> 00:15:54.179 Okay. And that is the 5XX field. That's where we're gonna see those see also references. All right, next question, let me get that poll going. 58 "Crystal Rodriguez" (2368994560) 00:15:54.179 --> 00:16:14.179 True or false, if the heading in the authority record changes, the controlled heading in the WorldCat bibliographic record is updated. 59 "Crystal Rodriguez" (2368994560) 00:16:14.179 --> 00:16:17.849 And we'll just give a moment or two here. 60 "Crystal Rodriguez" (2368994560) 00:16:17.849 --> 00:16:35.549 Looks like we've got quite a few answers and the answer is true. So that's one of those benefits. 61 "Crystal Rodriguez" (2368994560) 00:16:35.549 --> 00:16:53.609 To the ability to control headings. Okay, so now I'm going to go ahead and open up my Connexion and let me get that open here. Just one moment while I pull that over for you. 62 "Crystal Rodriguez" (2368994560) 00:16:53.609 --> 00:17:13.609 And I'm gonna go ahead and sign in and let's look at some authority control in Connexion. So we'll begin with controlling all headings in a record and I actually have a record that I have found and I've saved in my local save file. 63 "Crystal Rodriguez" (2368994560) 00:17:13.609 --> 00:17:19.499 So I'm just going to go ahead and grab that. 64 "Crystal Rodriguez" (2368994560) 00:17:19.499 --> 00:17:34.709 And I'm going to look at this second record here. How long after I've got a question, how long after a name authority record is updated, is the bibliographic record updated? 65 "Crystal Rodriguez" (2368994560) 00:17:34.709 --> 00:17:54.119 This should be pretty quick, I would, this is a guess Patrick, but I'm gonna say shouldn't be more than 24 h because it might take like a cycle for WorldCat to be updated. If I find out otherwise I can follow up with you after the session. 66 "Crystal Rodriguez" (2368994560) 00:17:54.119 --> 00:18:14.119 Okay. So looking at this record, I'm gonna go ahead and scroll down to the bottom and we see that we have several subject headings here at six fifties. Yeah, Patrick I'm not surprised for you for you to say that it's not instantaneous. For those that might be listening to the video Patrick's response was that. 67 "Crystal Rodriguez" (2368994560) 00:18:14.119 --> 00:18:21.119 That his experience has been that it's not been instantaneous, so I would guess that it might be about a 24 h cycle. 68 "Crystal Rodriguez" (2368994560) 00:18:21.119 --> 00:18:41.119 Just so that the database can be updated. Okay, so let's look at the 0650 for historic places guide books. I just kind of want to point that out at this point. And then what we wanna do is we wanna control all of the headings. So we have a few options in Connexion. We can. 69 "Crystal Rodriguez" (2368994560) 00:18:41.119 --> 00:18:49.139 Either use the shortcut of shift with the F11 key. We can use our toolbar buttons up at the top here if we have those activated. 70 "Crystal Rodriguez" (2368994560) 00:18:49.139 --> 00:19:09.139 If we have them showing, I should say or we can use the edit menu. So I'm just going to go ahead and go to edit, and I'm gonna choose control headings, and I'm going to say all. And as I've pointed in previous classes, you can see here, if you hover for a moment, you can see what the shortcut assigned is and what that toolbar button would look like. 71 "Crystal Rodriguez" (2368994560) 00:19:09.139 --> 00:19:27.659 Look like. So I'm just clicking all and Connexion is thinking, and we see a note that says that one or more of our headings were controlled, but that we might need to control some individually. So let's click ok to pop, close that pop up and just sort of see what we're looking at here. 72 "Crystal Rodriguez" (2368994560) 00:19:27.659 --> 00:19:46.829 So I'm gonna go back to the subject headings and again we see those three subject headings, but what we notice is that historic places guide books has changed to historic sites guide books. So let's look at that authority record to see why that is. So if we click on the hyperlink. 73 "Crystal Rodriguez" (2368994560) 00:19:46.829 --> 00:20:03.509 As I mentioned connection will open that in a separate window. So we see the authority record here and we see that the 150 field says historic sites, but we can see the historic places is a 450 or a see reference. 74 "Crystal Rodriguez" (2368994560) 00:20:03.509 --> 00:20:19.259 So to learn a little bit more about those fields, if we'd like, just like when we're working with bibliographic records, we can use the marc field help. So if I click on the 450 field here and I right click, I can choose marc field help. 75 "Crystal Rodriguez" (2368994560) 00:20:19.259 --> 00:20:39.259 And that is going to open up a site here, sorry for dragging, that's gonna open up the Marc 21 format for authority control. So like when we're working with bib records, we get the bib formats and standards. Here we're getting the Marc 21 authority control information. And we can see that this is the. 76 "Crystal Rodriguez" (2368994560) 00:20:39.259 --> 00:20:44.879 450 is a see from or see also and we can learn a little bit more about that field. 77 "Crystal Rodriguez" (2368994560) 00:20:44.879 --> 00:21:04.879 I'm going to go ahead and close this, and we're back on the bit on the authority record. So because of the fact that that 450 is not the authorized form Connexion, just flipped it to the 150 authorized form of historic sites. 78 "Crystal Rodriguez" (2368994560) 00:21:04.879 --> 00:21:22.319 So I'm going to X out of this here and get us back to our biblographic record, and I want to scroll up and we see that the author did not get controlled. And there's the primary reason for that, this can happen when there's NO exact match. 79 "Crystal Rodriguez" (2368994560) 00:21:22.319 --> 00:21:38.639 Or if there's multiple records that match partially or in this case we'll see in a moment when this is an unqualified personal name match. So an unqualified match means that the heading has only a subfield A, so. 80 "Crystal Rodriguez" (2368994560) 00:21:38.639 --> 00:21:58.639 We wouldn't necessarily see a subfield D with dates or a subfield Q with a fuller form of the name. So because of that Connexion will not automatically control the unqualified personal name to ensure that users take the time to view an exact match and to consider whether that match is appropriate. 81 "Crystal Rodriguez" (2368994560) 00:21:58.639 --> 00:22:17.459 So what we're gonna do is we're gonna go ahead and control this 1XX as a single heading. And again, we have a few options to do that. We can use the edit control headings option up here edit, control headings, and we can say single, but we need to be. 82 "Crystal Rodriguez" (2368994560) 00:22:17.459 --> 00:22:35.909 Highlighting that here, and now the single is on option for us or we can use the shortcuts, but in this case I'm actually just gonna do right click and choose control single heading. And Connexion is gonna think for a moment. 83 "Crystal Rodriguez" (2368994560) 00:22:35.909 --> 00:22:52.679 And then we get this pop up that tells us that this is an unqualified heading, so we see here requested control is for an unqualified personal name. So we can click on the personal name of Sarah Baxter to open up the authority record. 84 "Crystal Rodriguez" (2368994560) 00:22:52.679 --> 00:23:12.679 And it's taking a minute. Here we go. Oh, it opened on my other screen. Here we go. And I apologize, I know this is kind of small once I enlarge that, but what we see is the, let me see, let me see if it's a little bit better this way. We see the 1XX that shows Sarah Baxter's name and then we see. 85 "Crystal Rodriguez" (2368994560) 00:23:12.679 --> 00:23:31.799 Some information that shows that she has written about travel, so we can pretty much use our judgment to say that's most likely the correct person. And so then once we note it's the correct person, we're just gonna click on insert heading and we see that now that heading is authorized. 86 "Crystal Rodriguez" (2368994560) 00:23:31.799 --> 00:23:49.379 So the question was what did I say off unqualified name means again? Essentially it means that we don't have enough information for Connexion to say that is a match. So in this case of Sarah Baxter, we don't know. 87 "Crystal Rodriguez" (2368994560) 00:23:49.379 --> 00:24:08.099 Anything about her birth date or middle name, and so there maybe another Sarah Baxter out there, maybe, you know, maybe there's an another authority record or it's just that we don't have that, that information essentially. So it's just Connexion's way of giving us the ability to look further. 88 "Crystal Rodriguez" (2368994560) 00:24:08.099 --> 00:24:23.639 And that's where too libraries that have NACO authority to be able to edit once, if there is an option to add a date in there or some sort of qualifier that. 89 "Crystal Rodriguez" (2368994560) 00:24:23.639 --> 00:24:40.109 Down the road, that's a good option too, for those libraries that have that ability. Okay. So we inserted that heading. 90 "Crystal Rodriguez" (2368994560) 00:24:40.109 --> 00:24:57.029 So I'm going to go ahead and close out of this record briefly. I'm not gonna save those changes. I want to open a different record that I have saved. And now sometimes you will encounter a heading controlled by multiple authority records. 91 "Crystal Rodriguez" (2368994560) 00:24:57.029 --> 00:25:13.559 Such as subject headings with multiple controllable subfields or subdivision headings. So we're gonna look at this example and review that a little further. So if I go down to my subject headings, what I'm saying here is we look and we see. 92 "Crystal Rodriguez" (2368994560) 00:25:13.559 --> 00:25:33.559 That we have the 650 that I'm gonna look e.g. at earthquakes here. We see the 650 is controlled, but we also have multiple controlled subdivisions here. So looking at this example specifically, we can break it down. We see. 93 "Crystal Rodriguez" (2368994560) 00:25:33.559 --> 00:25:52.199 That earthquakes is in the subfield A, and that's the main heading. This is that core subject, and then we see economic aspects in a subfield X, which is a free-floating topical subdivision, and a topical subdivision is a word or phrase that's added to a subject. 94 "Crystal Rodriguez" (2368994560) 00:25:52.199 --> 00:26:12.199 To narrow it down to a specific aspect or topic. So here economic aspects of earthquakes, e.g.. And then it's also free-floating subdivision, which means it can be used with many different subjects without needing a separate authority record for each combination. 95 "Crystal Rodriguez" (2368994560) 00:26:12.199 --> 00:26:30.659 And then looking here, we see that California is in a subfield Z, which is a geographic subdivision, which then limits the topic to that specific place. And when we see computer stimulation, this is another subfield X and it is a again a free-floating topical subdivision. 96 "Crystal Rodriguez" (2368994560) 00:26:30.659 --> 00:26:50.639 Adding another layer of specificity here. So together these subdivisions help make the subject heading more precise and through authority control we can ensure that we are using these properly. So let's look at each of these authority records. So if we click on earthquakes. 97 "Crystal Rodriguez" (2368994560) 00:26:50.639 --> 00:27:07.979 We see that the fixed field element under the geographic subdivision or the geo sub D here, that this will indicate if the heading can be subdivided geographically. And here we see an I So just like we used the marc field help earlier. 98 "Crystal Rodriguez" (2368994560) 00:27:07.979 --> 00:27:23.249 We can click on the fixed field to learn some more, so I'm going to click on that and that's going to again open up some documentation here. And this actually opens up oclc's authority format and indexes documentation. 99 "Crystal Rodriguez" (2368994560) 00:27:23.249 --> 00:27:40.589 And we can see that I indicates that it can be subdivided geographically, indirectly there. So that tells us that we can add that indirect California there. 100 "Crystal Rodriguez" (2368994560) 00:27:40.589 --> 00:27:58.349 And then, if we look at the authority record, we see that it doesn't show that earthquakes maybe subdivided by economic aspects. However, then how Connexion, let's see how Connexion knows that it can be and that it's valid. So I'm going to close this authority record. 101 "Crystal Rodriguez" (2368994560) 00:27:58.349 --> 00:28:14.759 And I want to click on economic aspects to open that authority record, and here we can note the s680 field that indicates that we can use this as a topical subdivision under topical headings. 102 "Crystal Rodriguez" (2368994560) 00:28:14.759 --> 00:28:33.899 So this means that we can add this heading as a sub field X on our topical subject heading. We also see that this heading can be divided sub geographically. Alright, and then let's close this and look at computer simulation. 103 "Crystal Rodriguez" (2368994560) 00:28:33.899 --> 00:28:51.959 And here we point, we can see that the geographic subdivision field is blank, which indicates that this cannot be geographically subdivided. And that's why we had to put California before the computer simulation. So we always want to look for that geographic subdivision option there. 104 "Crystal Rodriguez" (2368994560) 00:28:53.969 --> 00:29:12.389 All right. Now let's go ahead and add our own subject heading to this record. So I'm just going to click within this last of the 650 subfield or second indicator zero, click enter to add a field, and I'm going to type in a 650 with a second indicator of zero. 105 "Crystal Rodriguez" (2368994560) 00:29:12.389 --> 00:29:31.739 And I'm going to use natural, Sorry natural disasters here, and I'm gonna add a subfield X with the word cost for that option there. And I want to control this heading because I'm adding a new heading. 106 "Crystal Rodriguez" (2368994560) 00:29:31.739 --> 00:29:50.429 So this time I'll go ahead and use that edit, control headings, and choose single, and Connexion thinks. All right. And we see that Connexion did in fact, authorize it though that subject heading that we just added. So it's controlled now. 107 "Crystal Rodriguez" (2368994560) 00:29:50.429 --> 00:30:05.459 Now let's say that we want to add California to this natural disaster's cost. In order to edit a controlled heading, you must 1st uncontroll it because if you were to click on the heading itself, it would open that. 108 "Crystal Rodriguez" (2368994560) 00:30:05.459 --> 00:30:20.639 Authority record. So to do that, we want to be within the tag, so we'll click within that tag, and again we have several options. We can do right click, we can use that edit or the we can use control F eleven here. I'm gonna go ahead and just do right click. 109 "Crystal Rodriguez" (2368994560) 00:30:20.639 --> 00:30:36.389 And I see now the option to uncontrol a single heading, so I'm gonna choose that. And I'm going to add the control or sorry, the subfield z California at the end of my subject heading. 110 "Crystal Rodriguez" (2368994560) 00:30:36.389 --> 00:30:51.809 And now I'm going to control that again. I'll use the right click, control single heading, and Connexion is thinking. And we note that Connexion did in fact control the heading, but California was moved. 111 "Crystal Rodriguez" (2368994560) 00:30:51.809 --> 00:31:07.319 To after natural disasters. And that is because costs cannot be subdivided geographically. So again, if we click on costs to open up that authority record, we see the geographic subdivision. 112 "Crystal Rodriguez" (2368994560) 00:31:07.319 --> 00:31:23.819 A fixed field is blank. So then Connexion just puts that California in the right place for us. And just a note here that I'm gonna scroll down to show you a series heading. So if we look at the 830 series heading. 113 "Crystal Rodriguez" (2368994560) 00:31:23.819 --> 00:31:42.839 We can see that the controlling function controls the heading while leaving the series numbering or the subfield V here uncontrolled. This is as designed. So we can review this example and see that the subfield V was ignored. So if you are. 114 "Crystal Rodriguez" (2368994560) 00:31:42.839 --> 00:32:02.839 Working with any series titles you would want to keep that in mind. Okay, I'm gonna close out of this for you and go back over to our slides here. Alright, I don't see any additional questions before I switch over to a slightly different topic. 115 "Crystal Rodriguez" (2368994560) 00:32:02.839 --> 00:32:06.749 I will keep an eye out. 116 "Crystal Rodriguez" (2368994560) 00:32:06.749 --> 00:32:23.669 So now that we know that when working with biphographic records, you can use the Library of Congress authority records to find the correct established form for personal names, corporate or conference names, titles, and subject headings. 117 "Crystal Rodriguez" (2368994560) 00:32:23.669 --> 00:32:41.099 So this of course we've learned will help ensure consistency and accuracy in your records. So at times, though, you may need to search or browse the authority file. And this is typically if you tried to control a heading, but the system couldn't find a match. 118 "Crystal Rodriguez" (2368994560) 00:32:41.099 --> 00:33:00.959 Or you want to confirm whether a heading is established, even if it can't be controlled yet. So keep in mind that sometimes there is no authority record yet, so the heading can't be controlled, but it's still a good idea to check that. So as we see on our slide here, searching. 119 "Crystal Rodriguez" (2368994560) 00:33:00.959 --> 00:33:20.729 Performs a keyword search, so you can enter words in any order. The browse function performs an exact phrase search starting from the left. And when you use the browse function, you are placed into a browse index where you can scroll forward or backward. 120 "Crystal Rodriguez" (2368994560) 00:33:20.729 --> 00:33:40.199 And you can click an index entry to view the related authority records. Keep in mind that when you're browsing personal names, you want to use the format of last name, comma, 1st name. And then when browsing you also have the option of using expanded browse. 121 "Crystal Rodriguez" (2368994560) 00:33:40.199 --> 00:33:58.739 Which lets you include subfields, and this is great for subject headings with subdivisions or name title combinations. So the question just came through, you can, but you can still use the heading even though it isn't controlled, right? Yes, that is correct. 122 "Crystal Rodriguez" (2368994560) 00:33:58.739 --> 00:34:18.719 It's just, you know, it's a good idea to search just to make sure that there isn't a heading out there and that's what we're gonna review here searching and browsing in a moment. But yeah, definitely you can use it. All right, and so another quick note about. 123 "Crystal Rodriguez" (2368994560) 00:34:18.719 --> 00:34:35.429 Searching and browsing. So the indexes that are here we see a couple indexes that are used mostly and they're usually the same for browse and search. The options that are only available as searching though. 124 "Crystal Rodriguez" (2368994560) 00:34:35.429 --> 00:34:51.809 Are the, when you're searching by the LCCN or the library of Congress control number or the OCLC authority record number also referred to as an ARN. So those can only be searched, not browsed. 125 "Crystal Rodriguez" (2368994560) 00:34:51.809 --> 00:35:06.959 And let me go over to Connexion again and open that up for you. Let me close out of my save file here. So let's perform a few searches. 126 "Crystal Rodriguez" (2368994560) 00:35:06.959 --> 00:35:26.959 I'm going to start by searching in the keyword numeric search area. Now, for previous searches we used the cataloging menu. We're going to use the authorities menu here for to search authority records. We say search, and we have the option for LC names and subjects. We do also again see the option. 127 "Crystal Rodriguez" (2368994560) 00:35:26.959 --> 00:35:32.549 For a keystroke or a toolbar button. 128 "Crystal Rodriguez" (2368994560) 00:35:32.549 --> 00:35:52.079 I'm gonna clear out a previous search there, alright, and so as I mentioned, I'm going to enter my search into the keyword numeric search area. I'm going to search for an LCCN, a library of Congress call number. 129 "Crystal Rodriguez" (2368994560) 00:35:52.079 --> 00:36:12.079 Now, these are often assigned with an N or NO that leading N or n O and or any hyphens that you see, those do not matter when you're searching, so you can search it with or without that. So I'm gonna show you that. So here I'm going to enter in an LCCN where. 130 "Crystal Rodriguez" (2368994560) 00:36:12.079 --> 00:36:17.039 Without any type of prefix. 131 "Crystal Rodriguez" (2368994560) 00:36:17.039 --> 00:36:32.219 And I'm going to use the dropdown to choose LCCN and click I'm going to uncheck these show see references for now and click ok. And I get the authority record for the Columbus Crew soccer team. 132 "Crystal Rodriguez" (2368994560) 00:36:32.219 --> 00:36:48.239 And if I create perform that search again, but this time I'm just gonna add the NO at the beginning and click ok. We don't really see a blink here, but Connexion did search and I get the same record. 133 "Crystal Rodriguez" (2368994560) 00:36:48.239 --> 00:37:08.239 So let to demonstrate that, let me close this and then show you if I search with the NO, click ok, get the same record. Now, as I mentioned, the ARN or the authority record number, this is an OCLC control number. It's a sequential number that's assigned to authority records. 134 "Crystal Rodriguez" (2368994560) 00:37:08.239 --> 00:37:13.949 As they are added to the authority file. So I'm going to search for a specific ARN. 135 "Crystal Rodriguez" (2368994560) 00:37:13.949 --> 00:37:33.949 So let's oh close this example here. And again, we're going to go to the authorities search and choose LC names and subjects. I'm going to clear out my previous search. Now, you can also use the command line search if you know what your index is. 136 "Crystal Rodriguez" (2368994560) 00:37:33.949 --> 00:37:43.679 And we can see when we're using the dropdown that we see what those indexes are. So if I look at OCLC ARN, I see that that is A N colon. 137 "Crystal Rodriguez" (2368994560) 00:37:43.679 --> 00:38:00.659 So in the command line search, I can search A N colon and I can put in the the ARN and hit ok or enter, and I get the authority record again for the Columbus Crew soccer team. 138 "Crystal Rodriguez" (2368994560) 00:38:00.659 --> 00:38:18.000 And we can see that ARN at the top of the excuse me at the top of the record. Okay, now my library has a collection of books by Stephen King and we want to ensure that we are using the authorized form of his name. 139 "Crystal Rodriguez" (2368994560) 00:38:18.000 --> 00:38:35.100 So I'm going to perform a personal name search. So remember that searches are keyword searches, and so this searches words in any order. Personal names search searches look at the 100 400 500 and 700 fields in authority record. 140 "Crystal Rodriguez" (2368994560) 00:38:35.100 --> 00:38:54.420 And again, personal name searches can be entered. Now when you're searching, they can be entered as last name, comma, 1st name or 1st name, last name with or without that comma. And you can enter your search in the command line search using the index label of PN colon for personal name. 141 "Crystal Rodriguez" (2368994560) 00:38:54.420 --> 00:39:12.150 Or you can use the keyword numeric search area, entering terms, and then selecting the index. So let's take a look at that. I'm gonna go ahead and open up that search box under authority search, clear my previous search. So again, I can enter PN colon. 142 "Crystal Rodriguez" (2368994560) 00:39:12.150 --> 00:39:28.620 And when we're searching, we can enter that last name, 1st name or 1st name, last name. So, let me go ahead though, what I'm going to do, I actually want to enter in the name within the keyword numeric search. So I'm gonna enter as Stephen King. 143 "Crystal Rodriguez" (2368994560) 00:39:28.620 --> 00:39:44.640 And I'm going to use the dropdown to change this to personal names, and for now I'm going to again leave the show see references and see also references blank unchecked. I'm gonna show those checked in a moment. 144 "Crystal Rodriguez" (2368994560) 00:39:44.640 --> 00:40:04.640 So I'm going to go ahead and click ok. And we see that we get over 380 results, and I'm going to click ok. Now, just to note with this many results, we can use the view menu to see the next 100 results. So we could scroll through here and we could. 145 "Crystal Rodriguez" (2368994560) 00:40:04.640 --> 00:40:22.650 See multiple records and we can get to the 40 like around 48 here we see a record that's just the birth date for Stephen King and we see a bunch of title like named title entries here. So we can, we can assume that might be the right person, but. 146 "Crystal Rodriguez" (2368994560) 00:40:22.650 --> 00:40:39.630 To get us a little bit more direct, actually before we do that, let me show you using that view menu. So let's go view and then we say navigate records and list, and then we say next 100. So we can scroll through and then we can go back and do view. 147 "Crystal Rodriguez" (2368994560) 00:40:39.630 --> 00:40:59.630 Navigate records and lists and choose the previous 100. So we see the 100 established form here when we go back up to that 48 there. I'm gonna exp The question is what is the difference between search and browse? I'm gonna explain that a little more as we go. 148 "Crystal Rodriguez" (2368994560) 00:40:59.630 --> 00:41:04.500 Well, we're gonna show some browses. But as I had mentioned a few minutes ago. 149 "Crystal Rodriguez" (2368994560) 00:41:04.500 --> 00:41:22.320 Essentially the difference is search is going to be searching in any order. Browse is searching in an exact order, and Browse is going to allow you to kind of, you'll get a, you'll see multiple options and we'll get to that here in a moment. 150 "Crystal Rodriguez" (2368994560) 00:41:22.320 --> 00:41:39.510 Alright, so let's go ahead and perform that search again, but this time let's include the show see references and shows and the see also references. 151 "Crystal Rodriguez" (2368994560) 00:41:39.510 --> 00:41:59.510 So I'm going to click on ok, we still get that note about the multiple records, but here we see that the results show us those 5XX and4XX fields grouped with the 1XX So that can be very helpful. So here, e.g., if we look at 2nd record, we see. 152 "Crystal Rodriguez" (2368994560) 00:41:59.510 --> 00:42:01.950 see the see also references of. 153 "Crystal Rodriguez" (2368994560) 00:42:01.950 --> 00:42:21.150 400's and we see the 500 that shows the Stephen King with the birth date. So if I double click on that record, then I'm going to see that Richard Bockman is listed as a 100, but we can scroll down and we see that 5XX that shows us the Stephen King reference that we can then look at. 154 "Crystal Rodriguez" (2368994560) 00:42:25.110 --> 00:42:44.430 Okay, and I just want to scroll down a little bit here. I want to show you we go down to, record number, let's see, where was it? Here it is, I think. So if we see, kind of got a little bit moved around, but we can scroll through and we can see different. 155 "Crystal Rodriguez" (2368994560) 00:42:44.430 --> 00:43:03.870 Records and we could click through those as as we need to. But this is where being able to browse might be a little more helpful. So the browse function is, is going to search for an exact phrase from left to right and it will put you into the index at the term that most closely matches the phrase that you enter. 156 "Crystal Rodriguez" (2368994560) 00:43:03.870 --> 00:43:20.040 So four subjects, you can browse for the main heading or you can enter a subheading or an expanded term. So let's take a look at that. So I'm going to, this time I'm going to use authorities browse, and I'm choosing LC names and subjects. 157 "Crystal Rodriguez" (2368994560) 00:43:20.040 --> 00:43:35.880 Clearing out a previous search there, and I'm going to search for Stephen King, but again when i'm browsing, I actually need to use last name, comma, 1st name. 158 "Crystal Rodriguez" (2368994560) 00:43:35.880 --> 00:43:55.230 So we're gonna go ahead and do King, comma Steven, and we're going to use the dropdown to choose personal names. I'll talk about expanded terms shortly. So let's go ahead and click ok. And we see. 159 "Crystal Rodriguez" (2368994560) 00:43:55.230 --> 00:44:13.620 A few less options. It's a little cleaner of a view here. We landed right into the 1st Stephen King. But if we scroll down a little bit, we can see the Stephen King with 1947 and we can see how many records reference that. So we can, that's a pretty good chance that that's the one we're gonna wanna look at. 160 "Crystal Rodriguez" (2368994560) 00:44:13.620 --> 00:44:33.060 So I'm going to go ahead and click on that, and we see the 100 field reference here, the 500, and then we see these subfield T, which are those name title. So I'm going to select the 100, click on that, and we see the correct form of Stephen King. 161 "Crystal Rodriguez" (2368994560) 00:44:33.060 --> 00:44:51.120 And we can see all of these 400 references and additional 500. We see that pseudonym of Richard Bockman, and we can look through some of these 670 fields to confirm that this is in fact the correct Stephen King record. 162 "Crystal Rodriguez" (2368994560) 00:44:51.120 --> 00:45:10.620 So you may not be able to tell from that browse list, so that's why it's important that you do click to look at the authority record and just sort of look through those 4XX's and 5XX's. Alright, so what if I want to see the heading for Mozart? 163 "Crystal Rodriguez" (2368994560) 00:45:10.620 --> 00:45:30.620 I'm gonna look through another example for Wolfgang marts Mozart. So again, I'm gonna browse LC call numbers, sorry, LC name and authority, and let's clear out my previous search, and I'm gonna enter in Mozart comma wolfgang, because again, we have to do this. 164 "Crystal Rodriguez" (2368994560) 00:45:30.620 --> 00:45:49.380 As last name comma, 1st name, and we're gonna keep this as a personal name and click ok. And we see that we're taken right to Wolfgang Amadeus, but we also see a few other options. So I'm gonna look at this second one. 165 "Crystal Rodriguez" (2368994560) 00:45:49.380 --> 00:46:07.470 Just to sort of learn a little more about what's going on here. So if I double click to open that record, I actually see that the 100 here is for Franz Zavier Bosart, but if I scroll down I see that the C reference is Wolfgang Amadeus Mozart. 166 "Crystal Rodriguez" (2368994560) 00:46:07.470 --> 00:46:26.640 And more importantly, I can look at the six 70 and I see the note that indicates that Fran Xavier is the youngest son of Wolfgang. So this would not be the rough, the record that I would want if I'm looking for Wolfgang himself. 167 "Crystal Rodriguez" (2368994560) 00:46:26.640 --> 00:46:46.640 So if I go back again, I see that the 1st record has over 1700 record results, so I'm gonna click on that and this is gonna look a lot like that Stephen King reference. So if I were looking for a specific work by Mozart, e.g., Jupiter symphony. I could scroll through all of these title and. 168 "Crystal Rodriguez" (2368994560) 00:46:46.640 --> 00:46:54.180 Brief, but that's gonna take me a minute. So a better option is to use the expanded browse search. 169 "Crystal Rodriguez" (2368994560) 00:46:54.180 --> 00:47:09.270 So for that, I'm going to close this browse list. I do want to point out, though, if we look at the very top of connection, I know it's a little small, but we do see that it tells us that we are in a bro a bit of a browse list here. 170 "Crystal Rodriguez" (2368994560) 00:47:09.270 --> 00:47:27.900 So I'm going to close that. And when I do that, I see the option for expanded term. So this is going to allow me to essentially I'm searching most Heart with the term for the title. So I'm going to enter in Jupiter symphony. 171 "Crystal Rodriguez" (2368994560) 00:47:27.900 --> 00:47:47.900 And I'm gonna click on Do expanded scan and note that I'm taken right to the name title record for Jupiter's symphony, but I do see that that's a 400. So I'm going to double click and I open that up and I see the 100 which provides the correct heading. 172 "Crystal Rodriguez" (2368994560) 00:47:47.900 --> 00:48:08.330 For the Jupiter symphony and we can see other 4XX fields and additional information here. Now, we also can start with an expanded search or I'm sorry, expanded browse. So for that, we're going to go ahead and go to authorities browse. 173 "Crystal Rodriguez" (2368994560) 00:48:08.330 --> 00:48:28.790 I'll see names and subjects headings. I'm gonna clear my previous search. And a good use for using this expanded term is when you're looking for a geographic name and you want to look at some additional expanded terms. So for an example, my library has a book about history of the US civil war. 174 "Crystal Rodriguez" (2368994560) 00:48:28.790 --> 00:48:48.060 And so I want to browse all of those terms to find the exact authority record. So I can browse the United States. I'm gonna enter that in, and then i'm changing of course to geographic name. And then if I just search for United states, I'm gonna get a lot of results. 175 "Crystal Rodriguez" (2368994560) 00:48:48.060 --> 00:49:05.670 So I want to include that expanded term of history and civil war, and I'm gonna click ok and you will see that I'm taken right to a record that shows me the subdivisions for history and civil war. 176 "Crystal Rodriguez" (2368994560) 00:49:05.670 --> 00:49:24.480 So if I double click on that, I do see, and we'll talk about children's records in a moment, so I want to avoid that 1st one. I wanna double click and look at 2nd record, which is the LC, and I'll talk in a minute how I know that difference while we saw one example of why, but we'll talk more in a moment about that. 177 "Crystal Rodriguez" (2368994560) 00:49:24.480 --> 00:49:42.300 So I can see then that I'm taken right to that authority record that shows me the 151 field, which is gonna be that correct authorized form for this subject heading with those subdivisions. 178 "Crystal Rodriguez" (2368994560) 00:49:42.300 --> 00:49:58.860 Okay. So, as I just mentioned, we did just see something about children's records. So, let's take a look at topical indexes. The LC authority file contains those Library of Congress subject headings. 179 "Crystal Rodriguez" (2368994560) 00:49:58.860 --> 00:50:18.030 And children's headings. Children's headings typically do not container superfluous, I don't know why I have that word in there. Extra words like children's or juvenile, they are generally in a direct form, in many cases use terminology that are gonna be more familiar to children. 180 "Crystal Rodriguez" (2368994560) 00:50:18.030 --> 00:50:33.780 So using these headings will help your younger patrons locate items within your catalog with more ease. While we search, I will point out how to distinguish between those two LCSH and children's headings. 181 "Crystal Rodriguez" (2368994560) 00:50:33.780 --> 00:50:53.730 So I'm going to actually use the browse function, and I'm going to do authorities, browse, LC names and subjects again, clearing out my previous search, and I'm gonna start by entering in democracy, and I'm just going to change this to topicals. 182 "Crystal Rodriguez" (2368994560) 00:50:53.730 --> 00:51:12.000 Because I want to see both the children's and the LCSH together. Clicking ok. I see democracy here, so I'm gonna double click there. And yes, I do have a lot of subfield Z options, but I just want to double click on the 150 field. 183 "Crystal Rodriguez" (2368994560) 00:51:12.000 --> 00:51:32.000 The 1st indication that there's two records is what we just saw a moment ago. I see one record for democracy and then I see one that has children's in parentheses. But if I I'm gonna open each of these and show you a couple other ways that we can tell the difference. So if I double click on democracy, the one without children's, I see the. 184 "Crystal Rodriguez" (2368994560) 00:51:32.000 --> 00:51:36.480 010 field has SH with a space. 185 "Crystal Rodriguez" (2368994560) 00:51:36.480 --> 00:51:56.480 Prior to that LCCN number. That's the 1st indicator that this is an LC subject heading. The other indicator is if I look at the subject fixed field, I see an A, and just like we've done in before, if I click on that, it will open up. 186 "Crystal Rodriguez" (2368994560) 00:51:56.480 --> 00:52:13.230 The authority record format information that will indicate for me the type of subject heading that we're looking at. So if we look right here at the O oh oh eight position eleven, we see that A indicates Library of Congress subject headings. 187 "Crystal Rodriguez" (2368994560) 00:52:13.230 --> 00:52:28.320 And B indicates library of Congress subject headings for children's literature. I'm gonna close out of that. And then I'm just going to use the next button on my toolbar to look at the next record that we pulled up. 188 "Crystal Rodriguez" (2368994560) 00:52:28.320 --> 00:52:45.600 Should have gone. Here we go. And we can see there that the O1O has S J instead of SH, and we see a B in that subject for the SUBJ fixed field there. 189 "Crystal Rodriguez" (2368994560) 00:52:45.600 --> 00:53:01.260 So that's indicating the difference between those two. So we would see the same thing if we browse, if I go back to the browse and I change this from topicals to LCSH. 190 "Crystal Rodriguez" (2368994560) 00:53:01.260 --> 00:53:17.100 Or yeah, so here we go LCSH. Click ok. I get the same results I'm double clicking and I can then see the difference there. Now I do wanna look at another example of a children's subject heading. 191 "Crystal Rodriguez" (2368994560) 00:53:17.100 --> 00:53:36.210 Because sometimes it's, we see a little bit of a difference with these. So let's browse for this children's subject heading. I'm going to clear my previous browse and I'm gonna enter in Barry treasure. And I'm going to specifically choose children's subjects. 192 "Crystal Rodriguez" (2368994560) 00:53:36.210 --> 00:53:54.900 Click ok. And we see the record for buried treasure, double clicking on that to open it up. Again, we see the SJ in the one the 010, and we see the B here in this subject SUBJ. But what we noticed is that we have a 450 for treasure troves. 193 "Crystal Rodriguez" (2368994560) 00:53:54.900 --> 00:54:11.520 We see that, in some cases the established LCSH heading is different from the children's heading. So that's why I want to show this. So for the children's heading we have buried treasure. But let's go ahead and search or browse that same. 194 "Crystal Rodriguez" (2368994560) 00:54:11.520 --> 00:54:26.640 Term but we're gonna change to LCSH and click ok. And when we double click, we get the very treasure record, but we ok sorry I clicked on the children's one. 195 "Crystal Rodriguez" (2368994560) 00:54:26.640 --> 00:54:44.700 Let me double click on that 450, and here we're actually taken to the LCSH and we see that the 150 is treasure troves for the LCSH. So the reason I show this example is to show that sometimes they are different. 196 "Crystal Rodriguez" (2368994560) 00:54:44.700 --> 00:55:00.240 Alright, now what if I want to find the authorized form of a title? E.g., what is the correct form of the uniform title for Excel? So I can browse titles, so I'm gonna use browse again. 197 "Crystal Rodriguez" (2368994560) 00:55:00.240 --> 00:55:15.600 And I can say Excel here and I'm changing my term to titles, and I'm just gonna click ok and I'm taken to Excel 2000, but if I double click on that to get to the actual authority record. 198 "Crystal Rodriguez" (2368994560) 00:55:15.600 --> 00:55:31.320 I see that the correct form is actually Microsoft Excel computer file. Another useful browse option is to browse by subdivision headings. 199 "Crystal Rodriguez" (2368994560) 00:55:31.320 --> 00:55:46.380 So authority records for subdivisions are in the 18X tag, and these are used as subfield V or like form headings. You might see a subfield X for general, subfield Y for chronological. 200 "Crystal Rodriguez" (2368994560) 00:55:46.380 --> 00:56:03.420 And subfield Z for geographic subdivisions, and these are all what you would see in the bibliographic record. So if I browse for, I'll go ahead and go to open up my browse menu again, and I'm going to in browse, we had looked at this before, environmental. 201 "Crystal Rodriguez" (2368994560) 00:56:03.420 --> 00:56:19.800 Aspects, but I want to browse this as a subdivision heading, so I'm going to change my option here. Click ok. I see environmental aspects I can double click to get to the record. 202 "Crystal Rodriguez" (2368994560) 00:56:19.800 --> 00:56:35.250 I see the 180. And what I want to point out here is the 073 field in this authority record. This is the subdivision usage field. So in this case the subfield A here. 203 "Crystal Rodriguez" (2368994560) 00:56:35.250 --> 00:56:51.360 Indicates the category of terms with which the subdivision maybe used and the sub field Z references the LC subject cataloging manual. So we see that here at the end. So all of these sub field A's indicate. 204 "Crystal Rodriguez" (2368994560) 00:56:51.360 --> 00:57:11.130 Category of terms that we can use environmental aspects for. And then also when we look in the 680 notes, we see additional information about when we can use this topical subdivision. Alright, and then for the last of our browse options. 205 "Crystal Rodriguez" (2368994560) 00:57:11.130 --> 00:57:28.950 During our demos here, I'm gonna go ahead and browse once more for you, and I want to look at a genre heading. So the authorized form of genre headings would appear in the authority record marked tag of the 155 and so these would be used as a 655. 206 "Crystal Rodriguez" (2368994560) 00:57:28.950 --> 00:57:48.950 Or an index term genre form in a bibliographic record. So I'm going to enter sat tires as my example. And then I'm going to change to genres and click ok. And we see multiple satire options, but let's look at satires literature cause that's what we're looking for. 207 "Crystal Rodriguez" (2368994560) 00:57:48.950 --> 00:58:07.200 Specifically for. And we see that the 455 field says satire's literature, but that's our see reference. So the authorized form would be satirical literature. So that's a good use of looking into that genre. 208 "Crystal Rodriguez" (2368994560) 00:58:07.200 --> 00:58:22.500 Elaine, before you move on, I just wanted to ask, did I answer your question about the difference between search and browse with those examples? Just pausing for a moment. Yes. Okay, great. Thank you for confirming that. 209 "Crystal Rodriguez" (2368994560) 00:58:22.500 --> 00:58:41.280 Alright, now I don't see any additional questions yet, but again, I'll keep an eye out. Oh, how, how would you go about searching for a series authority record? That's a good question. So, again, you could use search, so you search LC names and subjects. 210 "Crystal Rodriguez" (2368994560) 00:58:41.280 --> 00:58:56.970 And I don't necessarily have a great example of a series off the top of my head, so if you want to give me one, that would be great. But what you would do is you would look for the correct. 211 "Crystal Rodriguez" (2368994560) 00:58:56.970 --> 00:59:15.900 What's the word I'm looking for? Thank you. Harry Potter. Okay. Both of those sound interesting. Let me try this. I'm gonna try 2nd example that I was given, and let's see. We should see an SE option here. 212 "Crystal Rodriguez" (2368994560) 00:59:15.900 --> 00:59:35.490 Under searching, and I'm not seeing it. We might need to browse for that. Let's try that under browse. Let me see. Oh, thank you under titles. Sorry, I'm not thinking quickly on my feet here. 213 "Crystal Rodriguez" (2368994560) 00:59:35.490 --> 00:59:50.520 Let's try that. So searching in under titles, that example didn't come up. Let's try. So if we search Harry Potter as titles, that's gonna be, we're gonna probably get those. 214 "Crystal Rodriguez" (2368994560) 00:59:50.520 --> 01:00:05.850 So subfield T we're gonna get a lot of results. So this would actually be an example why I would think it might be better to use browse. So if you're browsing, let's try Harry Potter, I believe we have an option for browsing. 215 "Crystal Rodriguez" (2368994560) 01:00:05.850 --> 01:00:21.240 Yeah, so we can do titles here and so I would actually recommend more using a browse feature when you're looking for series because as I mentioned, if you're doing search and you're searching for titles, it's looking for. 216 "Crystal Rodriguez" (2368994560) 01:00:21.240 --> 01:00:38.400 Those one XX and other examples. So let's try this example. Spell bound sisters and see what happens. That one doesn't come up for me at all. Maybe I'm not spelling it right. That's good. Let's try that as a browse. 217 "Crystal Rodriguez" (2368994560) 01:00:38.400 --> 01:00:54.930 Yeah, so that's actually a better example because that looks like it isn't in fact a series, so if we double click on that, we can, well that's not exactly spell bound sisters, is it? Let's see. 218 "Crystal Rodriguez" (2368994560) 01:00:54.930 --> 01:01:14.930 So I appreciate all the examples. Here's, let's use this example actually. So when we looked for spellbound sisters, we didn't find an authority record. That just might mean there isn't one. But here's an example of a series spellcaster series, right? So we see the 1XX shows that as a. 219 "Crystal Rodriguez" (2368994560) 01:01:14.930 --> 01:01:34.470 Series. Oh I see the title is just spell bound. So that might be if we just did, here we go, there's a title of spell bound right there I'm not sure if that's the one you're referring to. Nope, that looks like music. 220 "Crystal Rodriguez" (2368994560) 01:01:35.760 --> 01:01:55.530 So, I hope that answered the question. If we, if it didn't I'll, I can try to come back to this at the end of our session if we have time. If not, what I can do is make sure to add some information into the learner guide about those series and I can include that an example there for you. Yeah. 221 "Crystal Rodriguez" (2368994560) 01:01:55.530 --> 01:02:15.530 Okay perfect, thank you. Alright, so I do want to just make sure that we have time to talk about exporting. So, again, if we have time I can always look at at some of those other examples if needed. So just like when you can export bibliographic records, you can also export authority records, so you will need to ensure that you have your export destination 222 "Crystal Rodriguez" (2368994560) 01:02:15.530 --> 01:02:34.140 Set up for that. So we're gonna take a quick look at setting up your export and that process for within Connexion client. And you can find additional details within the learner guide, but just like when we did this for bibliographic records, we're gonna go to the tools menu and then options. 223 "Crystal Rodriguez" (2368994560) 01:02:34.140 --> 01:02:50.250 And we're gonna choose export, and so you would choose your export destination. Now this is important to keep in mind. This is going to be the same for your bibleographic and your authority records. Now, as had been previously mentioned in a, in a. 224 "Crystal Rodriguez" (2368994560) 01:02:50.250 --> 01:03:07.560 Different class. You can set up multiple export destinations, so that this might be a good use case for that. So you might want a separate destination for your exp your exported authority records. So just a quick review, you can click on create. 225 "Crystal Rodriguez" (2368994560) 01:03:07.560 --> 01:03:25.860 Choose your destination and you would locate that and name it, which we did show and that those steps are in the learner guide. But you can also have them exported to the same location. So I did want to point out a couple of other areas within. 226 "Crystal Rodriguez" (2368994560) 01:03:25.860 --> 01:03:41.670 The export options. So if you look at record characteristics, this is an area that is different between your biblographic records and your authority records. So here you can choose a different record standard and character set, for each of those. I will point out that's. 227 "Crystal Rodriguez" (2368994560) 01:03:41.670 --> 01:03:56.700 Not typically needed. It's a little unusual to need different ones, but it is an option. And then once you, you would just select a different option. So e.g., if you need a unicode character set for your authority records, you could choose that, click ok. 228 "Crystal Rodriguez" (2368994560) 01:03:56.700 --> 01:04:12.510 And then under field export options, I like to point this out because this is slightly different for your billographic and your authority records. So when we talked about billographic records, we pointed out that you can add fields to delete. 229 "Crystal Rodriguez" (2368994560) 01:04:12.510 --> 01:04:30.870 And these are fields that are gonna be deleted upon export. They're not deleted from the Worldcat record itself. It's just not gonna include those. As I had mentioned briefly a bit ago, you can only add in specific fields here. You can't, e.g., say. 230 "Crystal Rodriguez" (2368994560) 01:04:30.870 --> 01:04:47.490 Delete all six fifties with a subfield seven. If you put a 650 here, it's going to delete all 650's upon export. But what is nice is you do have an option to set fields for deleting for your bibliographic records. 231 "Crystal Rodriguez" (2368994560) 01:04:47.490 --> 01:05:07.350 Or your authority records. So if for some reason you don't need to see all of those, I don't know, 4XX fields, you can delete those upon export and you would enter those in here. Okay, I'm gonna go ahead and close this options field. 232 "Crystal Rodriguez" (2368994560) 01:05:10.680 --> 01:05:28.830 And then I want to go ahead and open up an authority record. So going to, I'm actually gonna go back to those records that I have in my local save file. I'm gonna open up one of those and we have these records here that are exported. 233 "Crystal Rodriguez" (2368994560) 01:05:28.830 --> 01:05:45.210 I'm sorry that are controlled. So I'm going to click on one of those and to export, it's the same action as with my bibliographic records. So once I have that open, I can just click on action and choose export. 234 "Crystal Rodriguez" (2368994560) 01:05:45.210 --> 01:06:03.330 Or I can choose five, my F five key or my keys toolbar button. So let me go ahead and click export. And once I do that, if we look down at the status bar, we see that export shows as completed, and if I were to go look at my file, I would see this authority record is there. 235 "Crystal Rodriguez" (2368994560) 01:06:05.880 --> 01:06:25.880 And there's one other thing I wanted to include in today's session. I'm going to go back to the Sarah Baxter. You may have noticed, and I, because I didn't save that, this didn't happen, so I'm going to control this 1XX field again. Before I do that, I want you to see that right now we. 236 "Crystal Rodriguez" (2368994560) 01:06:25.880 --> 01:06:35.520 Do not see a subfield one. We see a subfield 1 under the 082, but if I control this single heading. 237 "Crystal Rodriguez" (2368994560) 01:06:35.520 --> 01:06:51.600 Again, I'm I'm getting the unqualified, so I'm just gonna click on insert. As soon as I insert, that is controlled and I also see a subfield one. The subfield one is a URI or a uniform resource identifier. 238 "Crystal Rodriguez" (2368994560) 01:06:51.600 --> 01:07:10.530 OCLC started adding these, I think it was early 2004, and they are automatically added when you control headings for things, e.g., for names, and you'll see them on the, e.g., here we see them under the doy. 239 "Crystal Rodriguez" (2368994560) 01:07:10.530 --> 01:07:30.120 These are meant to be used for linked data, and they're giving us that Worldcat entity. So I just want to point that out because that is a still somewhat new feature. I'm gonna go ahead and say NO here. 240 "Crystal Rodriguez" (2368994560) 01:07:30.120 --> 01:07:50.120 Okay. Now, that was actually all I, I had to show you guys, and we are we've got quite a bit of time, so let me know in the chat if you would like me to try another search. No, those were I'm sorry, those were actually added in 2024. If I said 2004, that would. 241 "Crystal Rodriguez" (2368994560) 01:07:50.120 --> 01:07:56.760 The misspeak. Yeah, that was that we started adding those I I think it was around December of 2024. 242 "Crystal Rodriguez" (2368994560) 01:07:56.760 --> 01:08:16.050 Yeah. Early 2023 somewhere around there. Alright. While I wait to see if there's any other questions or examples, we do have a little bit of time, so if anybody wants me to show another example, I'm just gonna pull up here 1st for you, just a quick note with our exporting authority records. 243 "Crystal Rodriguez" (2368994560) 01:08:16.050 --> 01:08:34.380 You do have that, again, that one time setup under tools options export and then to export, you're gonna use the action export or your shortcuts. And actually, I did not realize that I had another question for you, so with our little time here, we'll go ahead and open that up. 244 "Crystal Rodriguez" (2368994560) 01:08:34.380 --> 01:08:54.380 So which menu path will allow you to search for authority records? You should be seeing that poll now, and your options are gonna be cataloging and then search or using the F two key or are you going to use authority search, and then LC names or subjects or the shift plus F two. 245 "Crystal Rodriguez" (2368994560) 01:08:54.380 --> 01:09:13.860 Two. And then we've got authorities and show or cataloging and show. I do see a question. I'll answer that briefly. All right. And since I'm getting a couple of questions, I'm just gonna kind of show us the answer here real quick. 246 "Crystal Rodriguez" (2368994560) 01:09:13.860 --> 01:09:31.230 So I want to make sure we give that time. So it looked like most everyone had be as the correct answer there, and that is correct. Okay, so let me look at our questions real quick and then we'll see. Alright, 1st question, will today's version of the recording be updated? 247 "Crystal Rodriguez" (2368994560) 01:09:31.230 --> 01:09:51.230 On the Connexion client training page. Yes. It will be updated either at the end of the day today or early tomorrow, and you will receive an email with a link to go to that. Alright, so I'd love to be able to search for series. I usually cheat off novelist and then go to WorldCat to see if someone else cataloged it 1st. 248 "Crystal Rodriguez" (2368994560) 01:09:51.230 --> 01:09:53.640 1st. Erica. 249 "Crystal Rodriguez" (2368994560) 01:09:53.640 --> 01:10:12.690 I'm gonna suggest maybe if you have a few examples that you've tried and you couldn't find a series, maybe reach out to our support team and they might be able to give you some feedback on that. Yeah, so I think that's somebody commented it can be done in a sophisticated way. Like, I think that's really a good point. So. 250 "Crystal Rodriguez" (2368994560) 01:10:12.690 --> 01:10:30.300 The question, the comment here was if I wanted to insert a heading while doing original, ok, wait, this is a different question, sorry. If I wanted to insert a heading while doing original cataloging, can that be done without copying and pasting? I believe so. 251 "Crystal Rodriguez" (2368994560) 01:10:30.300 --> 01:10:47.760 So, you might have to I apologize Elba, I'm It's been a little while since I personally have done some original cataloging, so I would have to test that but I'm guessing. 252 "Crystal Rodriguez" (2368994560) 01:10:47.760 --> 01:11:03.360 Well I'm guessing that you might need to save like actually add the record to WorldCat 1st, so the only other way would be, yeah, just do like the searching or browsing that we just showed and then copy and paste or. 253 "Crystal Rodriguez" (2368994560) 01:11:03.360 --> 01:11:21.090 You can add the record to WorldCat and then replace it once you've made those changes. I hope that, did that answer your question? Oh, thank you. Somebody commented that there is a browse authority index macro. 254 "Crystal Rodriguez" (2368994560) 01:11:21.090 --> 01:11:41.090 That is really great for using. So yeah, we talked about macros in our, was that our 5th class, I believe? Yes. So you can definitely use that. All right, so while we're just waiting to see if there's any additional comments, I want to just point out a couple of things if. 255 "Crystal Rodriguez" (2368994560) 01:11:41.090 --> 01:12:00.720 You do have questions after today's session, you can go to our help site at help.oclc.org and click on metadata services. I will actually demo that in a moment, and you can also contact OCLC support. So let me actually go ahead and show you that. Let me go over to our help site. 256 "Crystal Rodriguez" (2368994560) 01:12:00.720 --> 01:12:20.670 So if I just go to help.OCLC.org, I see the option for contact us, which is gonna give me options for contacting support and I can click on find contact information for your region. Or if I go back, let me just go back to help.OCLC.org. 257 "Crystal Rodriguez" (2368994560) 01:12:22.110 --> 01:12:42.110 Connection documentation is found under metadata services, and then we click on connection, and here we see all of our connection documentation, see options for known issues, troubleshooting, and we do see the link for connection client training. You can also find all of our training if you're back on that. 258 "Crystal Rodriguez" (2368994560) 01:12:42.110 --> 01:12:59.670 Home screen. You can click on Librarians toolbox, and you see OCLC training. Oh, i'm glad to hear that you can still that even after using this, you still learn a lot. That's that that's very helpful for us to know. 259 "Crystal Rodriguez" (2368994560) 01:12:59.670 --> 01:13:19.670 And actually that leads me to, after today's session, once you sign out, couple things. 1st of all, if you want to find those materials, you can visit that to help site like I just showed you. You will be taken to an evaluation for this class. I really appreciate when we get feedback on those. It helps me to really review these sessions. 260 "Crystal Rodriguez" (2368994560) 01:13:19.670 --> 01:13:22.350 For future and see if we need to make any changes. 261 "Crystal Rodriguez" (2368994560) 01:13:22.350 --> 01:13:42.350 And then if you signed up using the community center, which is a new feature that we are using for training, if you signed up, you can, you will you will re automatically receive a training badge, but if you did not sign up that way, but you would like a training badge, which really just kind of indicates that you were here. It's not. 262 "Crystal Rodriguez" (2368994560) 01:13:42.350 --> 01:13:44.310 Not really a certificate? 263 "Crystal Rodriguez" (2368994560) 01:13:44.310 --> 01:14:03.600 But it does indicate that you were, that you took this class. I'm going to add the link into chat for you to request that badge, if you would like to do that. And then of course as always, if you have any specific training questions, you can reach us at training@OCLC.org. 264 "Crystal Rodriguez" (2368994560) 01:14:03.600 --> 01:14:21.870 Any technical questions, I would recommend that you reach out to support, and I am just gonna sort of sit here and see if there's anything else that comes through. Yeah, that the comment about working for a long time and still using features. 265 "Crystal Rodriguez" (2368994560) 01:14:21.870 --> 01:14:37.410 I myself have been at OCLC for 24 years and I still find things that I didn't ever use and I'm like, oh, I didn't realize that was there. I think I showed one of those a couple of weeks or a couple of classes ago where you can actually enlarge your toolbar buttons and I was. 266 "Crystal Rodriguez" (2368994560) 01:14:37.410 --> 01:14:48.660 Had found that by chance. I am gonna go ahead and stop the recording, but I am gonna hang out in case there's anything last minute that comes through.